Appendices
Appendix A: Benefits by Module
CAPPS Financials – Non-Core Modules (6)
Billing/Accounts Receivable
Manages the billing process in a single, stand-alone system that integrates with other CAPPS modules including General Ledger, Grants, Project Costing and Customer Contracts.
Benefits:
- Accelerates bill creation through automated and online bill entry.
- Leverages receivables functionality to increase efficiency of collections.
- Focuses efforts on data analysis rather than data collection and produces a diversity of delivered reports.
- Delivers timely information to customers through automated invoice, statement and dunning letter generation.
Customer Contracts
Manages revenue-generating contracts and creates billing actions. Revenue recognition may be managed by Customer Contracts or General Ledger, depending on agency need. Requires integration with Billing, Accounts Receivable and Project Costing for rate-based contract activities based on cost collection.
Benefits:
- Tracks all contractual revenue.
- Tracks all contractual agreement revenue and grant awards (if used with Grants).
- Tracks milestones according to costs (rate-based cost items are collected by the Project Costing module).
- Fully tracks revenue billed and received through the Billing and Accounts Receivable modules.
Grants
Tracks grant activities for agencies applying for grant funds through proposal, receipt, milestone tracking and disbursement. Requires integration with Customer Contracts, Billing, Accounts Receivable and Project Costing.
Note: Does not facilitate sub-grantee-level grant activities.
Benefits:
- Enables complete proposal tracking and seamless generation of awards in a single source.
- Automatically interfaces to grants.gov and automates sub-recipient identification and Catalog of Federal Domestic Assistance (CFDA) tracking.
- Maintains sub-recipient expenditure contracts in the Purchasing (Procurement Contract) module.
Inventory
Streamlines inventory processing from receipt to issue in a centralized and integrated system.
Benefits:
- Provides flexible reporting and analysis tools for managing and tracking inventory.
- Features automated inventory replenishment triggers and integration with purchasing.
- Uses express and multi-step order fulfillment processing.
- Integrates Inventory and e-Procurement Requisition to ensure prior authorization before supplies are ordered and the budget is checked to commit funds at the time of the request.
Project Costing
Manages cost collection process with a single end-to-end system; integrated with all core and non-core Financials modules for extensive cost collection and reporting needs.
Benefits:
- Enables powerful project analysis and reporting through streamlined asset capitalization and robust billing capability.
- Allows cost collection against a project in a shared repository for an integrated solution.
Travel and Expense
Provides an online process to request travel reimbursements, cash advances, travel authorizations and expense reporting. Travel and Expense is integrated with Human Resources for organizational workflow and with Accounts Payable for expense processing.
Benefits:
- Automates employee requests for approval and reimbursement of travel-related expenses.
- Enforces compliance with state of Texas travel policies; for example, includes the General Services Administration’s per diem rates to automate allowable costs for lodging and meals.
- Automates workflow for approval of employee travel and expense transactions based on the employee’s department structure.
- Integration with Accounts Payable ensures the travel and expense data is reviewed and employees are reimbursed on time.
- Includes reports and online views and searches to manage historical data and conduct analytics.