Executive Summary

CAPPS Deployment Outlook

The conclusion of fiscal 2023 will be a milestone for the CAPPS ERP program as all Uniform Statewide Payroll/Personnel System (USPS) agencies will have transitioned to CAPPS. That accomplishment provides the basis for the next two major steps toward the successful completion of the ERP project.

First, completing the transition of all agencies from USPS to CAPPS HR/Payroll makes it possible for aging and inefficient legacy systems to be replaced. The Comptroller’s office will begin the evaluation of decommissioning USPS, along with other mainframe components. USPS has been in service for more than 30 years. CAPPS HR/Payroll is prepared to provide all statutorily required functionality in an integrated system.

Additionally, agencies continue to request more functionality to facilitate various processes and to allow users to enter information once and have it update other business processes, resulting in less effort and fewer errors. The Comptroller’s office can now begin to evaluate requests for additional functionality and the continued expansion of non-core modules through the established governance framework.

The Comptroller’s office has begun evaluating the decommissioning of the Uniform Statewide Accounting System (USAS) with the potential to integrate additional components of USAS into CAPPS or capture required functionality in a platform that allows interoperability between the systems.

State agencies and institutions of higher education that currently use USAS for recording accounting activity and generating payments from state funds will need to interface their internal financial systems to other Comptroller’s office centralized accounting systems once USAS is decommissioned.

The final agency deployment of CAPPS Financials is projected for fiscal 2026. The full deployment of CAPPS Financials will allow the Comptroller’s office to modernize the state’s accounting processes and focus on continuing to expand CAPPS functionality.