What’s New? on FMX
Junior and Community Colleges Archive

State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information.

Email is not a secured transmission. Confidential information must not be sent in the body of an email, but included as an encrypted attachment as prescribed by your agency’s information security policy.

Refer to Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.

Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated.

The Forms page is available at the top of all FMX pages. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms.

Due to inclement weather, the Comptroller’s office will open at 10 a.m. on Jan. 17. Warrant pickup will be available at 10 a.m.

Additional closures or delayed openings will be announced on FMX.

Due to inclement weather, the Comptroller’s office will be closed on Jan. 16. Warrants will not be distributed on this day.

Additional closures or delayed openings will be announced on FMX.

Due to inclement weather, the Comptroller’s office will be closed on Jan. 16, 2018. Agencies can check FMX or call (512) 475-0510 after 12:00 p.m. to confirm if warrants are available for distribution.

On days the Comptroller’s office is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call (512) 475-0510 upon arrival at the LBJ building if no guard is present.

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Oct. 13. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

Sept. 15 is the maintenance/corrections deadline for the fiscal 2017 Fourth Quarter Veteran Workforce Summary Reports (June 1 – Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 18 and must be submitted by Sept. 25.

For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).

Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15.

For complete information including instructions and forms, see Annual Estimate of Optional Retirement Program (ORP) State Contributions (FPP A.003).

Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15.

For complete information including instructions and forms, see Annual Estimate of Optional Retirement Program (ORP) State Contributions (FPP A.003).

State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information such as Social Security numbers, dates of birth, direct deposit instructions, net pay and Texas identification numbers that include Social Security numbers.

Email is not considered a secured transmission, and confidential information should not be sent in the body of an email. Provide an encrypted attachment for any confidential information as prescribed by your agency’s Information Security Office. Passwords should be provided in a separate email or over the phone. Fax transmission is also acceptable.

For more information, see Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004).

Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated.

The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic, browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic.

Public community and junior colleges are required to provide quarterly data on veteran hiring and employment by completing the Comptroller’s electronic Veteran Workforce Reporting for Public Community/Junior College form. The online quarterly reporting form (with required veteran complaint reporting included) will be available Dec. 16 and must be submitted by Dec. 23.

For more information including form criteria, instructions and deadlines, see Public Community and Junior Colleges Veteran Workforce Reporting Criteria in Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).

Recently, Microsoft released and updated Internet Explorer (IE) to version 11.0.35. The new IE version was incompatible with the BlueZone Web-to-Host Windows-based terminal emulation application.

Microsoft has released a fix (KB3192665) that will eliminate the compatibility issue. It can be downloaded from their Update Catalog.

BlueZone can be used to access the Comptroller’s mainframe through online applications, such as the Uniform Statewide Accounting System (USAS) or the Uniform Statewide Payroll/Personnel System (USPS).

For more information, see Requirements for Transmitting Comptroller Information Over Public Networks (FPP N.007) (login required).

Please complete our online survey to let us know if we are meeting your customer service expectations. Your responses help us improve the services we provide.

The survey is extended to until close of business Friday, Oct. 7.

If you have questions about this survey, please email us at fiscal.documentation@cpa.texas.gov. Thank you in advance for your help.

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15.

For complete information including instructions and forms, see Annual Certification of Estimated ORP State Contributions (FPP A.003).

Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15.

For complete information including instructions and forms, see Annual Certification of Estimated ORP State Contributions (FPP A.003).

Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15.

For complete information including instructions and forms, see Annual Certification of Estimated ORP State Contributions (FPP A.003).

Do you need to submit a form to Fiscal Management? Visit the Forms page or appropriate topic page on FMX to ensure you submit the current version.

The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic or browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic.

Note: Previously downloaded copies or stored links may not provide up-to-date forms.

A payroll stuffer on the Earned Income Tax Credit (EITC) is available for download now. If your agency uses the Employee Information System (EIS) for direct deposit, your employees can find a link to the stuffer on the EIS menu page. The stuffer is available in both English and Spanish.

EITC is a credit for qualified taxpayers — even if you don’t owe any taxes. Each year, EITC brings more than a billion federal income tax dollars back home and into Texans’ pockets.

For more information, visit Comptroller.Texas.Gov or the IRS EITC website.

The Texas Comptroller of Public Accounts statewide financial systems will be unavailable due to scheduled maintenance on Saturday, Nov. 28, from 7 a.m. to 9 p.m. For additional details, see the Systems topic page.

Please complete our online survey to let us know if our automated tools and statewide financial systems are meeting your expectations. The survey is available now until close of business Friday, Oct. 30. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

The Comptroller’s office operates several financial systems to maintain the central accounting records of the state, perform accounting activities and prepare payroll and other warrants. In addition, the agency has developed several automated tools to help state agencies and institutions of higher education with their accounting and reporting tasks.

Let us know how these automated tools and statewide financial systems are meeting your expectations by taking a few minutes to complete our online survey. The survey is available now until close of business Friday, Oct. 30. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

Please complete our online survey to let us know if we are meeting your customer service expectations. Your responses help us improve the services we provide.

The survey is available now until close of business Friday, July 24. If you have questions about this survey, please email us at fiscal.documentation@cpa.texas.gov. Thank you in advance for your help.

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, July 24. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

To view FMX, you must use these browser versions or an earlier version.

• Mozilla Firefox Extended Support Release (ESR) 31.6.0
• Google Chrome 41.0.2272.118 m
• Microsoft Internet Explorer 11.0.9600.17691
• Apple Safari 6.2.3

If you have questions, please contact your agency’s IT department.

Do you need to submit a form to Fiscal Management? To ensure you always use a current form, download it at the time you need it from either the Forms page or the appropriate topic page on FMX.

The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic or browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic.

Note: Previously downloaded copies or stored links may not provide up-to-date forms.

Training Center, the online registration system for Fiscal Management training, has been updated to reflect the email domain change to a texas.gov address for affected agencies.

You must use your new texas.gov email address to sign in to register for a class or access your training certificates and transcripts. Your password or other account information has not changed. The Training Center sign-in page identifies the affected agencies.

For questions, please email fm.training@cpa.texas.gov.

Texas Comptroller Glenn Hegar has announced the following staff changes:

• Phillip Ashley is now Associate Deputy Comptroller for Fiscal Matters, overseeing the Texas Treasury Safekeeping Trust Company, Revenue Estimating, Treasury Operations, Property Tax Assistance, Unclaimed Property and Educational Opportunities & Investment in addition to Fiscal Management.
• Rob Coleman is now Director of Fiscal Management, overseeing the Fiscal Integrity, Statewide Fiscal Services and Statewide Fiscal Systems departments.
• Sandra Woodruff is now Assistant Director of Fiscal Management.

Please see FMX for contact information for Fiscal Management – Directors, Managers & Administrative Assistants.