“What’s New” for Junior and Community Colleges

02/18/21	Warrant Distribution Delayed Due to Inclement Weather Warrant Distribution Delayed Due to Inclement Weather Weather permitting, warrant pickup will be available on Friday, Feb. 19 from noon – 4 p.m. Agencies may call (512) 475-5329 beginning at 9 a.m. on Friday to confirm that warrants will be available for distribution. On days the Comptroller’s office is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call (512) 475-5329 upon arrival at the LBJ building if no guard is present.
02/17/21	Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather Due to inclement weather, the Comptroller’s office will be closed on Thursday, Feb. 18. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX.
02/16/21	Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather Due to inclement weather, the Comptroller’s office will be closed on Wednesday, Feb. 17. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX.
02/15/21	Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather Due to inclement weather, the Comptroller’s office will be closed on Tuesday, Feb. 16. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX.
01/04/21	Current Forms Always Available on FMX Current Forms Always Available on FMX Check the Forms page or appropriate topic page before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated. You’ll find a link to the Forms page at the top of any page. Also, topic pages such as Appropriations or Payment Services feature links to related forms.
09/18/20	Reminder — Take the Fiscal Management Customer Service Survey Reminder — Take the Fiscal Management Customer Service Survey How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.
09/17/20	Deferral of Payroll Tax Obligations Deferral of Payroll Tax Obligations On Aug. 8, 2020, a presidential memorandum was issued regarding the deferral of payroll tax obligations in light of the ongoing COVID-19 disaster. The Internal Revenue Service published Notice 2020-65 on Aug. 28, 2020, with guidance for implementing the deferral of the employee share of the Old-Age, Survivors and Disability Insurance tax, commonly referred to as Social Security tax, imposed on wages from Sept. 1, 2020, through Dec. 31, 2020. This guidance: Allows employers to defer the withholding and deposit of an employee’s Social Security tax amount on wages paid between Sept. 1, 2020, and Dec. 31, 2020, if the employees’ taxable wages are less than $4,000 biweekly. States that the threshold should be applied for each pay period. Requires the amounts deferred under this guidance to become due starting Jan. 1, 2021. They must be fully repaid by April 30, 2021, or the amounts not deposited will begin to accrue penalty and interest. Requires employers to withhold the deferred amounts from employees’ wages from Jan. 1, 2021, through April 30, 2021, and remit the total deferred amounts by April 30, 2021. After careful consideration of the impact and complexity of statewide system changes needed to implement the deferral, the tracking and repayment of the deferred taxes, and the reduced pay periods that would be available given the timeline to implement the system changes, the Comptroller’s office will not implement the deferral of payroll tax obligations for any statewide system maintained by the agency. Agencies and institutions of higher education that support and maintain their own payroll systems may choose to implement the payroll tax deferral at their discretion in alignment with IRS Notice 2020-65. If you have any questions: USPS agencies can call the USPS help desk at (512) 463-4008 or contact their Comptroller representative; CAPPS agencies can call (512) 463-2277 or enter a service ticket into the ASP Solution Center; Institutions of higher education can call the HRIS help desk at (512) 463-4008 or contact their Comptroller representative.
09/11/20	Take the 2020 Fiscal Management Customer Service Survey Take the 2020 Fiscal Management Customer Service Survey How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.
08/11/20	Reminder — Annual Certification of Estimated ORP State Contributions Due Reminder — Annual Certification of Estimated ORP State Contributions Due Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15. See Annual Estimate of Optional Retirement Program (ORP) State Contributions (FPP A.003) for complete information including instructions and forms.
07/23/20	Annual Certification of Estimated ORP State Contributions Due Annual Certification of Estimated ORP State Contributions Due Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15. See Annual Estimate of Optional Retirement Program (ORP) State Contributions (FPP A.003) for complete information including instructions and forms.
03/20/20	Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management State agencies and institutions of higher education might need to send documents with confidential information to Fiscal Management. Email is not a secured transmission. Agencies must send confidential information as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must Be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.
01/03/20	Current Forms Always Available on FMX Current Forms Always Available on FMX Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated. You’ll find a link to the Forms page at the top of any FMX page. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms.
12/13/19	Coming Soon: New Look for FMX Coming Soon: New Look for FMX Fiscal Management’s website will have a new look in 2020. FMX will remain your resource for fiscal policies, procedures and forms, and bookmarks will still navigate to your favorite pages. The rollout is planned for January.
03/22/19	Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information. Email is not a secured transmission. Confidential information must be sent as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.
01/04/19	Reminder – Current Forms Always Available on FMX Reminder – Current Forms Always Available on FMX Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated. The Forms page is available at the top of all FMX pages. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms.
09/14/18	Take the 2018 Fiscal Management Customer Service Survey by Oct. 12 Take the 2018 Fiscal Management Customer Service Survey by Oct. 12 How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Oct. 12. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.
04/27/18	Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information. Email is not a secured transmission. Confidential information must not be sent in the body of an email, but included as an encrypted attachment as prescribed by your agency’s information security policy. Refer to Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.
02/02/18	Reminder — Current Forms Always Available on FMX Reminder — Current Forms Always Available on FMX Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated. The Forms page is available at the top of all FMX pages. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms.
01/16/18	Warrant Distribution Delayed Due to Inclement Weather Warrant Distribution Delayed Due to Inclement Weather Due to inclement weather, the Comptroller’s office will open at 10 a.m. on Jan. 17. Warrant pickup will be available at 10 a.m. Additional closures or delayed openings will be announced on FMX.
01/16/18	Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather Due to inclement weather, the Comptroller’s office will be closed on Jan. 16. Warrants will not be distributed on this day. Additional closures or delayed openings will be announced on FMX.
01/15/18	Comptroller’s Office Closed Due to Inclement Weather Comptroller’s Office Closed Due to Inclement Weather Due to inclement weather, the Comptroller’s office will be closed on Jan. 16, 2018. Agencies can check FMX or call (512) 475-0510 after 12:00 p.m. to confirm if warrants are available for distribution. On days the Comptroller’s office is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call (512) 475-0510 upon arrival at the LBJ building if no guard is present.
09/15/17	Take the 2017 Fiscal Management Customer Service Survey by Oct. 13 Take the 2017 Fiscal Management Customer Service Survey by Oct. 13 How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Oct. 13. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.
08/18/17	Deadlines Approaching for Fourth Quarter Veteran Workforce Summary Reports Deadlines Approaching for Fourth Quarter Veteran Workforce Summary Reports Sept. 15 is the maintenance/corrections deadline for the fiscal 2017 Fourth Quarter Veteran Workforce Summary Reports (June 1 – Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 18 and must be submitted by Sept. 25. For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).
08/08/17	Reminder – Annual Certification of Estimated ORP State Contributions Due Aug. 15 Reminder – Annual Certification of Estimated ORP State Contributions Due Aug. 15 Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15. For complete information including instructions and forms, see Annual Estimate of Optional Retirement Program (ORP) State Contributions (FPP A.003).
07/07/17	Annual Certification of Estimated ORP State Contributions Due Aug. 15 Annual Certification of Estimated ORP State Contributions Due Aug. 15 Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15. For complete information including instructions and forms, see Annual Estimate of Optional Retirement Program (ORP) State Contributions (FPP A.003).
04/28/17	Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information such as Social Security numbers, dates of birth, direct deposit instructions, net pay and Texas identification numbers that include Social Security numbers. Email is not considered a secured transmission, and confidential information should not be sent in the body of an email. Provide an encrypted attachment for any confidential information as prescribed by your agency’s Information Security Office. Passwords should be provided in a separate email or over the phone. Fax transmission is also acceptable. For more information, see Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004).
02/03/17	Reminder – Current Forms Always Available on FMX Reminder – Current Forms Always Available on FMX Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated. The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic, browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic.
10/21/16	Deadlines Approaching for Community/Junior Colleges First Quarter Veteran Workforce Reporting Deadlines Approaching for Community/Junior Colleges First Quarter Veteran Workforce Reporting Public community and junior colleges are required to provide quarterly data on veteran hiring and employment by completing the Comptroller’s electronic Veteran Workforce Reporting for Public Community/Junior College form. The online quarterly reporting form (with required veteran complaint reporting included) will be available Dec. 16 and must be submitted by Dec. 23. For more information including form criteria, instructions and deadlines, see Public Community and Junior Colleges Veteran Workforce Reporting Criteria in Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).
09/30/16	Updated Fix for BlueZone Updated Fix for BlueZone Recently, Microsoft released and updated Internet Explorer (IE) to version 11.0.35. The new IE version was incompatible with the BlueZone Web-to-Host Windows-based terminal emulation application. Microsoft has released a fix (KB3192665) that will eliminate the compatibility issue. It can be downloaded from their Update Catalog. BlueZone can be used to access the Comptroller’s mainframe through online applications, such as the Uniform Statewide Accounting System (USAS) or the Uniform Statewide Payroll/Personnel System (USPS). For more information, see Requirements for Transmitting Comptroller Information Over Public Networks (FPP N.007) (login required).
09/30/16	Fiscal Management Requests Your Feedback Fiscal Management Requests Your Feedback Please complete our online survey to let us know if we are meeting your customer service expectations. Your responses help us improve the services we provide. The survey is extended to until close of business Friday, Oct. 7. If you have questions about this survey, please email us at fiscal.documentation@cpa.texas.gov. Thank you in advance for your help.
09/16/16	Take the Fiscal Management Customer Service Survey by Sept. 30 Take the Fiscal Management Customer Service Survey by Sept. 30 How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.
08/10/16	Reminder — Annual Certification of Estimated ORP State Contributions Due Aug. 15 Reminder — Annual Certification of Estimated ORP State Contributions Due Aug. 15 Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15. For complete information including instructions and forms, see Annual Certification of Estimated ORP State Contributions (FPP A.003).
07/12/16	Annual Certification of Estimated ORP State Contributions Due Aug. 15 Annual Certification of Estimated ORP State Contributions Due Aug. 15 Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15. For complete information including instructions and forms, see Annual Certification of Estimated ORP State Contributions (FPP A.003).
07/08/16	Annual Certification of Estimated ORP State Contributions Due Aug. 15 Annual Certification of Estimated ORP State Contributions Due Aug. 15 Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15. For complete information including instructions and forms, see Annual Certification of Estimated ORP State Contributions (FPP A.003).
02/12/16	Reminder — Use the Current Forms Available on FMX Reminder — Use the Current Forms Available on FMX Do you need to submit a form to Fiscal Management? Visit the Forms page or appropriate topic page on FMX to ensure you submit the current version. The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic or browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic. Note: Previously downloaded copies or stored links may not provide up-to-date forms.
01/08/16	Payroll Stuffer Provides Information on Earned Income Tax Credit Payroll Stuffer Provides Information on Earned Income Tax Credit A payroll stuffer on the Earned Income Tax Credit (EITC) is available for download now. If your agency uses the Employee Information System (EIS) for direct deposit, your employees can find a link to the stuffer on the EIS menu page. The stuffer is available in both English and Spanish. EITC is a credit for qualified taxpayers — even if you don’t owe any taxes. Each year, EITC brings more than a billion federal income tax dollars back home and into Texans’ pockets. For more information, visit Comptroller.Texas.Gov or the IRS EITC website.