What's New? on FMX in 2018

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October 2018

10/12/18 Notify Comptroller’s Office of Personal Safety Exception to Open Records Requests
10/12/18 User Group Meeting for Payroll Systems
10/12/18 Reminder — Budget T-Codes Effective Date Changed
10/12/18 Reminder — See Dates for Annual Encumbrance Certification and Automated Lapsing
10/05/18 Semiannual Verification of Users’ Security Access Levels Due Nov. 5
10/05/18 Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements
10/05/18 Reminder – Preliminary EEO Report Copies Available Oct. 16

September 2018

09/28/18 New Local Funds Reporting Requirements Due Nov. 30
09/28/18 Final Fiscal 2018 Annual Report (Statewide Hiring Practices) Available Oct. 4
09/28/18 Preliminary EEO Report Copies Available Oct. 16
09/28/18 Fiscal 2018 Fourth Quarter Desk and Post-Payment Audit Reports Are Available
09/28/18 2018 State Employee Charitable Campaign Update
09/28/18 Reminder – SPA/AFR Reconciliation Deadlines Approaching
09/21/18 Online Form for Annual Encumbrance Reporting Due Oct. 30
09/21/18 Automated Lapse of Unencumbered Balances Starts Running Nov. 1
09/21/18 Reminder – Reporting Requirements for Emergency Leave Due Oct. 1
09/14/18 Take the 2018 Fiscal Management Customer Service Survey by Oct. 12
09/07/18 New Feature Simplifies Empty Batch Header Processing
09/07/18 Select DAFR Reports Have New AY Field
09/07/18 Oct. 30 Deadline for Higher Ed USAS/ABEST Reconciliation
09/07/18 Hotel Occupancy Tax Refund Reports Available Sept. 9
09/07/18 HRIS Employees without Reappointments Report Available Sept. 21 with Corrections Due Sept. 28
09/07/18 Preliminary Fiscal 2018 Annual Report (Statewide Hiring Practices) Available Sept. 21
09/07/18 Reminder – External Institutions of Higher Education Must Report Property Transfers
09/07/18 Reminder – Deadline Approaching for Fourth Quarter Veteran Workforce Summary Reports

August 2018

08/31/18 Deposit of Sales Taxes Collected by State Agencies (APS 008)
08/31/18 Electronic Processing of Revenue and Expenditures Including Texas.gov Portal Activity (APS 029)
08/31/18 Reporting Requirements for Emergency Leave Due Oct. 1
08/31/18 New USPS Emergency Other Leave Screen Available Now
08/31/18 Fiscal 2019 Travel Rates Available Now
08/31/18 Accounting Policy Meeting Scheduled for Sept. 19
08/31/18 Reminder – 2018 Certification of Physical Inventory Form Due Sept. 20
08/31/18 Reminder – SPA/AFR Reconciliation Deadlines Approaching
08/24/18 Reminder – Report on Certain Salary Supplements Due by Sept. 15
08/17/18 Do Not Set Effective End Date on Certain RTIs
08/17/18 Deadlines Approaching for Fourth Quarter Veteran Workforce Summary Reports
08/17/18 Reminder – Systems Will Be Unavailable During Year-End Close
08/10/18 AFR Review and General Revenue Reconciliation Ad Hoc Reports
08/10/18 Reminder – HRIS Reappointments Due Soon
08/03/18 SPA/AFR Reconciliation Deadlines Approaching
08/03/18 External Institutions of Higher Education Must Report Property Transfers
08/03/18 Reminder – Complete All 2018 GASB Questionnaires by Aug. 15

July 2018

07/27/18 Accounting Policy Meeting Scheduled for Aug. 29
07/27/18 Outstanding Warrants Voiding Aug. 31
07/27/18 Late Payment Interest Rate Increases for Fiscal 2019
07/27/18 Report on Certain Salary Supplements Due by Sept. 15
07/27/18 2018 Certification of Physical Inventory Form Due Sept. 20
07/27/18 Changes to Web Warrant Inquiry and Cancellation System
07/20/18 AFR Work Sessions Scheduled
07/20/18 Hotel Occupancy Tax Refund Reports Available Aug. 9
07/20/18 HRIS Higher Education Reappointment Reporting Starts Soon
07/20/18 Follow USPS Fiscal Year-End Close Process to Prepare for Fiscal 2019
07/19/18 User Group Meeting for Payroll Systems
07/13/18 Complete All 2018 GASB Questionnaires by Aug. 15
07/13/18 CAPPS HR/Payroll Year-End Processing Instructions Available Now
07/13/18 USAS Budget T-Codes Effective Date Changes
07/13/18 Reminder – July 27 Deadline Set for Fiscal 2019 USAS Budget Entries
07/06/18 USAS and CAPPS Financials FPPs Updated
07/06/18 Master Schedule of Year-End Close Events Set
07/06/18 SPRS Fiscal Year-End Processing Instructions Available Now

June 2018

06/29/18 Revised Payment Cancellation Voucher
06/25/18 July 27 Deadline Set for Fiscal 2019 USAS Budget Entries
06/25/18 Accounting Policy Meeting Scheduled for July 24
06/25/18 Fiscal 2018 Third Quarter Desk and Post-Payment Audit Reports Are Available
06/25/18 Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due July 10
06/15/18 Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts due July 10
06/15/18 TINS Validation Rules for SSN / ITIN / EIN
06/15/18 Monthly Refresh Implemented for TINS Test Environment
06/08/18 Review Conditions and Deadlines for Certain AY 2018 EFF Collections
06/08/18 USAS T-Code Sorts and Reference Information Updated
06/08/18 Reminder – Review the Direct Deposit Checklist
06/01/18 Third Quarter Payables and Binding Encumbrances Must Be Reported by June 30

May 2018

05/25/18 USAS Profile Rollover to FY/AY19 Set for June 16
05/25/18 USAS Profile Review and Cleanup Reports Available Early June
05/25/18 Hotel Occupancy Tax Refund Reports Available June 9
05/18/18 Accounting Policy Meeting Scheduled for May 23
05/18/18 Deadlines Approaching for Third Quarter Veteran Workforce Summary Reports
05/18/18 Fiscal 2019 Payroll Due Dates and Direct Deposit Schedule Posted
05/18/18 Ensure Your Agency Complies with Direct Deposit Checklist
05/18/18 Error Detected in Security Coordinator Reports – Due Date Extended
05/11/18 Updated TINS Vendor Extract (VEX) File Available Now
05/11/18 Reminder – Agencies Must Request Unclaimed Funds by May 31

April 2018

04/27/18 Encrypt Confidential Emails to Fiscal Management
04/25/18 Accounting Policy Meeting Scheduled for April 30
04/24/18 Semiannual Verification of Users’ Security Access Levels Due May 2
04/20/18 Fiscal 2017 Summary of Federal Expenditures by State Agency and Single Audit Report Package Now Available
04/13/18 Reminder – Warrant Pickup Authorization Form Due by April 20
04/09/18 New State Employment History Application Available
04/09/18 User Group Meeting for Payroll Systems

March 2018

03/29/18 SPA Core Training Classes Available April – July
03/29/18 Warrant Distribution – New Location and New Hours
03/26/18 New Required USPS Leave Codes Effective April 1
03/23/18 FMQuery Upgrade to BusinessObjects 4.1
03/23/18 Warrants Available for Pickup 8 – 10 a.m. on Good Friday
03/22/18 Accounting Policy Meeting Scheduled for March 28
03/16/18 Statewide Cost Allocation Worksheet Forms Due
03/16/18 Warrant Pickup Authorization Form Due by April 20
03/16/18 Letters of Indemnity Prohibited for Direct Deposit Recovery
03/16/18 Fiscal 2018 Second Quarter Post-Payment Audit Reports Are Available
03/09/18 TINS Screen Changes Address Offset Held Warrants
03/09/18 Hotel Occupancy Tax Refund FPP Has Been Updated
03/09/18 Reminder – Deadline Approaching for Second Quarter Veteran Workforce Summary Reports
03/02/18 Fiscal 2017 CAFR Now Available
03/02/18 Citizen-Centric Report Highlights Fiscal 2017 State Financial Information

February 2018

02/23/18 Hotel Occupancy Tax Refund Reports Available March 9
02/16/18 USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked
02/16/18 Deadlines Approaching for Second Quarter Veteran Workforce Summary Reports
02/02/18 Order Copies of the GAA Now
02/02/18 Reminder — Current Forms Always Available on FMX

January 2018

01/26/18 Reminder — Last Day to Request Form 1099 is Jan. 30
01/22/18 Reminder — Agencies Must Request Unclaimed Funds by May 31
01/16/18 Warrant Distribution Delayed Due to Inclement Weather
01/16/18 Warrant Distribution Canceled Due to Inclement Weather
01/15/18 Comptroller’s Office Closed Due to Inclement Weather
01/09/18 To Agency Heads, CFOs, Human Resource Officers and Payroll Contacts:
Deadline Extended for Reporting ACA Forms

01/08/18 Hurricane Harvey Expenditure Reporting FAQs Now Available
01/08/18 Agencies Must Request Unclaimed Funds by May 31
01/08/18 User Group Meeting for Payroll Systems

« 2017 | 2018 |