May, 2017
CAPPS Production & Non-Production Maintenance — 5/27–5/28 [posted 05/26/17]
The CAPPS Production and Non-Production environments will undergo scheduled maintenance on Saturday, May 27 and Sunday, May 28, 2017.
Production
The CAPPS Production environments will undergo Windows patching on Saturday, May 27 from midnight to 3:00 a.m. The Production environments will remain available during this time; however, the Search feature in CAPPS Financials will be unavailable.
Additionally, the CAPPS Production environments will undergo Linux patching on Sunday, May 28 from 4:00 a.m. to noon.
The following environments will be unavailable during this time:
- HCMPRD1 – CAPPS HR/Payroll Production
- FINPRD1 – CAPPS Financials Production
- PIHPRD1 – CAPPS Portal Production
- HCMRPT1 – CAPPS HR/Payroll Reporting
- FINRPT1 – CAPPS Financials Reporting
Non-Production
The CAPPS Non-Production environments will undergo PSU patching on Sunday, May 28 from 1:30 a.m. to noon.
The following environments will be unavailable during this time:
- HCMMNT1 – CAPPS HR/Payroll Maintenance
- FINMNT1 – CAPPS Financials Maintenance
- PIHMNT1 – CAPPS Portal Maintenance
- HCMSBX1 – CAPPS HR/Payroll Sandbox
- FINSBX1 – CAPPS Financials Sandbox
- PIHSBX1 – CAPPS Portal Sandbox
- HCMUAT1 – CAPPS HR/Payroll User Acceptance Test
- PIHUAT1 – CAPPS Portal User Acceptance Test
USAS Profile Rollover to FY/AY18 Set for June 17 [posted 05/26/17]
The annual rollover for profiles in USAS will occur on June 17. The process automatically creates new profiles for fiscal year (FY) 2018 and appropriation year (AY) 2018, based on existing FY17 and AY17 profiles.
For more information, see USAS Profile Rollover (FPP Q.007).
Hotel Occupancy Tax Refund Reports Available June 9 [posted 05/26/17]
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.
The hotel occupancy tax refund for March through May will be available on the DAFR8190 and DAFR8200 reports on June 9.
For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).
Register Now for the 2017 AFR Update on July 6 [posted 05/19/17]
Do you help prepare your agency’s or university’s annual financial report (AFR) or enter AFR data into USAS? If so, join us on Thursday, July 6 for the 2017 AFR Update.
Participants may attend:
- Live Presentations
–OR–
- Online Webinars
This year’s update has been expanded to include a morning session and an afternoon session to provide additional guidance. For more information and registration instructions, see the AFR Training page.
Promote National Direct Deposit Month [posted 05/19/17]
May is Direct Deposit Month, a yearly reminder that direct deposit payments save the state money and offer a safe, convenient method of payment to the payees of the state.
Direct Deposit Month also serves as a reminder of the safety and convenience of direct deposit starts with each state agency’s practice of due diligence to protect your agency and your customers. For example, the Payee Number Conversion project removed the SSN as a key identifier in payee numbers, and the Direct Deposit Authorization form now requires payees to provide both the current and new direct deposit information when requesting changes.
For more information, see Promoting Direct Deposit in TexPayment Resources.
Fiscal 2018 Payroll Due Dates and Direct Deposit Schedule Posted [posted 05/19/17]
For state agencies and institutions of higher education, the payroll due date for monthly and twice-monthly payrolls is no later than the seventh workday before payday.
Submitting your payrolls to the Comptroller’s office on or before the due dates assures adequate processing time for direct deposits and warrant distribution.
See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2018 payroll due dates and direct deposit schedule.
Deadlines Approaching for Third Quarter Veteran Workforce Summary Reports [posted 05/19/17]
June 15 is the maintenance/corrections deadline for the fiscal 2017 Third Quarter Veteran Workforce Summary Reports (March 1 – May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 16.
The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 16 and must be submitted by June 23.
For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).
Reminder — Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems [posted 05/19/17]
Letter of Authorization (LOA) Signature Lists currently on file for HRIS, SPRS, USPS and CAPPS will expire on May 31.
By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA Signature List form. Beginning June 1, only newly authorized state employees may request data changes.
For more information, see Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009).
New TexPayment Resource Available Now [posted 05/12/17]
The Comptroller’s office is pleased to announce the launch of TexPayment Resource, a new website for state agencies and institutions of higher education. The online resource provides information previously found in the TINS Guide and other payment-related resources on FMX.
TexPayment Resource includes instructions, guidelines and reference material on how to enter payee data and make inquiries in TINS, the statewide system for tracking payee and payment information. The new site also provides information on direct deposit, the warrant hold program, applicable policies and procedures, forms and more. Additionally, users can quickly and easily locate payment-related topics using the site’s search feature.
For more information on TexPayment Resource, please contact Payment Services.
Reminder — Agencies Must Request Unclaimed Funds by May 31 [posted 05/12/17]
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller's office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31.
See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division (UP).
USAS ACR 60212 Limits Changes to Certain D23 Fund Fields [posted 05/05/17]
Effective May 5, access to making changes in the APPROPRIATED FUND, GAAP FUND and GAAP FUND TYPE fields on the USAS D23 screen is limited to central user classes only. This ensures all financial table balances are reported properly and reduces the corrective actions and agency coordination required when these fields are changed.
For more information, see ACR 60212 – USAS System Change
INFOSGA Retires May 12 [posted 05/01/17]
The INFOSGA application retires on May 12. INFOSGA is used to access daily reports from the Comptroller mainframe systems (USAS, USPS, SPRS, HRIS and TINS).
Most agencies use an alternative method to access the mainframe reports such as the free version of BlueZone available from the Comptroller’s office (login required) or any preferred secure file transfer protocol (SFTP). Agency technical staff must implement an alternative method by May 12 to access daily reports.
For more information, see Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol (SFTP) (FPP N.007) (login required).