What's New? on FMX

February, 2017

Monthly Archives

Changes to Web Warrant Inquiry and Cancellation System (WWIC) [posted 02/27/17]

Effective Feb. 27, 2017, the “Cancel Doc Number” field will be edited in the Web Warrant Inquiry and Cancellation System (WWIC) for uniqueness in the current fiscal year.

This update is similar to the edit performed by USAS that requires a document number be unique within the current fiscal year.

Note: The WWIC User Guide accessible through WWIC (login required) will soon be updated to include screen examples and error messages supporting this system change.

For more, see Treasury Operations’ Web Warrant Inquiry and Cancellation System (FPP E.052).

Production Maintenance Feb. 26 [posted 02/24/17]

The CAPPS Production environments will undergo monthly Linux Operating System (OS) patching on
Sunday, Feb. 26 from 4 a.m. to 12 p.m. (noon). The following environments will be unavailable during this time:

Second Quarter Payables and Binding Encumbrances Must Be Reported by March 30 [posted 02/24/17]

State agencies and institutions of higher education must report payables and binding encumbrances for first quarter fiscal 2017 in all open appropriations no later than March 30 to the Texas Comptroller of Public Accounts.

The second quarter certification must be entered in the online form.

For more information, see Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019).

Hotel Occupancy Tax Refund Reports Available March 9 [posted 02/24/17]

Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.

The hotel occupancy tax refund for December through February will be available on the DAFR8190 and DAFR8200 reports on March 9.

For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).

USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked [posted 02/17/17]

The Texas Comptroller of Public Accounts’ ability to accurately distinguish confidential and non-confidential payments is critical in making payment information promptly available to the public. State agencies and institutions of higher education must ensure that confidential transactions are properly marked to protect payee confidentiality as stipulated by USAS and CAPPS Confidentiality Indicator (FPP E.045).

Under state law, it is the responsibility of the agency or institution submitting a transaction to determine the confidentiality of the transaction. Transactions are legally considered public unless specifically excluded by the Public Information Act. When an agency or institution marks a transaction confidential, they should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.

Deadlines Approaching for Second Quarter Veteran Workforce Summary Reports [posted 02/17/17]

March 15 is the maintenance/corrections deadline for the fiscal 2017 Second Quarter Veteran Workforce Summary Reports (Dec. 1 – Feb. 28).

Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 16 and must be submitted by March 23.

For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).

CAPPS Non-Production Maintenance Feb. 12 [posted 02/10/17]

The CAPPS Financials and HR/Payroll Non-Production environments will undergo scheduled maintenance to conduct Linux patching on Sunday, Feb. 12 from 4 a.m. until 12 p.m. (noon).

The following environments will be unavailable during this time:

CAPPS Financials and HR/Payroll: Production and Non-Production Maintenance Feb. 5 [posted 02/03/17]

The CAPPS Financials and HR/Payroll Production and Non-Production environments have upcoming maintenance scheduled to occur on Sunday, Feb. 5, 2017.

Production Maintenance

The CAPPS Financials and HR/Payroll Business Objects Production environments will undergo maintenance on Sunday, Feb. 5 from 5 to 10 a.m. During this time, Business Objects will not be available.

Non-Production Maintenance

The CAPPS Financials and HR/Payroll Non-Production environments will undergo PSU patching on Sunday, Feb. 5 from 1:30 a.m. to 12:00 p.m. (noon).

The following environments will be unavailable during this time:

Reminder – Current Forms Always Available on FMX [posted 02/03/17]

Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated.

The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic, browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic.