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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Systems: USAS Policies and Procedures (Alphabetical)

Title Document Index Issued Updated
Change in Recording Administrative and Civil Penalties
Q.016

Aug 1, 2014

Aug 1, 2014
Confidential Employee Information for Open Records Requests Requiring Agency Input
L.004

Jul 31, 2009

Sep 18, 2015
Confidential Information Must be Encrypted Before Emailing to Fiscal Management
D.004

May 6, 2011

Apr 28, 2017
Entering Higher Education Expenditure Activity Into USAS for USAS/ABEST Reconciliation
B.011

Jul 30, 2010

Sep 8, 2017
Expenditure Approvals and Certification
B.007

Feb 11, 2009

Apr 3, 2009
Processing Supplemental Appropriations and Reductions
A.047

Mar 10, 2010

Jun 23, 2017
Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (login required)
A.043

Nov 16, 2004

Sep 8, 2017
Recovery of Certain State Agency Overpayments
B.002

Apr 11, 2006

May 8, 2012
Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol SFTP (login required)
N.007

May 9, 2006

May 1, 2017
Revenue Deposits Intended to Increase Appropriation Authority (APS 007)
A.016

Nov 22, 2005

Aug 18, 2017
Texas Comptroller Manual of Accounts
Q.009

Sep 1, 2013

Oct 6, 2017
USAS Accounting and Payment Control
B.005

Mar 24, 2008

May 29, 2012
USAS Annual Close Process
Q.004

Aug 1, 1992

Jun 30, 2017
USAS Coding Instructions
Q.010

Dec 1, 1997

May 8, 2017
USAS Comptroller Object Codes That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents
I.008

Jan 4, 2001

Jul 31, 2012
USAS Deposit Default Processing
Q.006

May 23, 2005

Sep 30, 2016
USAS Interface Manual (login required)
Q.011

Sep 1, 1993

Jan 10, 2014
USAS Internal Transaction File Maintenance and Super Security Delete Process
Q.001

Feb 14, 2001

Oct 13, 2017
USAS Procedures for 1099 Reporting
E.001

May 12, 2004

Nov 4, 2016
USAS Profile Review and Cleanup Procedures
A.031

Sep 1, 1993

May 26, 2017
USAS Profile Rollover
Q.007

Jun 15, 2005

May 26, 2017
USAS Reference
Q.012

Feb 3, 1992

Jan 13, 2017
USAS Reports Guide
Q.013

Dec 5, 1997

Dec 5, 1997
USAS T-Code Reference Guide
Q.014

Sep 1, 1993

Jan 13, 2017
USAS User's Manual
Q.008

Feb 3, 1992

Dec 1, 1995
USAS and CAPPS Financials Confidentiality Indicator
E.045

Jul 28, 1999

Feb 19, 2016
USAS and CAPPS Financials Invoice Number Field Requirements
E.023

Sep 25, 1998

Oct 6, 2017
Where the Money Goes Requirements
G.004

Aug 8, 2007

Mar 14, 2016
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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