USPS Leave Accounting Reports Chart
(In Task Order)

Updated: Nov. 1, 2011 – View Changes

Start of Month Reports

Rpt #	Database Updated	Report Name	Request Screen	Dates Required	Summary
156	HMCU1, HM8U2	Vacation & Sick Leave Accrual Exceptions	HSRPT, HNKLA	LA Process Date - End of Month	Accrues vacation/sick leave, moves agency to new LA month.
196	HM9U1, HM8U2	Posting Report	HSRPT, HNKLA	LA Process Date - End of Month	Run only if future-dated leave was entered. Posts leave in request status & a start date in the current LA month.

Payroll Related Reports

Rpt #	Database Updated	Report Name	Request Screen	Dates Required	Summary
594	HUAU1, HUEU1	Payroll Transactions Generated	HNKLA	LA Process Date - End of Month	Makes payroll batches for overtime/comp time payments & LWOP docks. Run before trial payroll.
557	HM9U1, HM8U2	Leave Payment Audit	HNKLA	LA Warrant Start Date LA Warrant End Date	Checks payroll history & updates HM9U1 that payment/docks actually occurred. Run after last payroll has been completed.
595	--	Leave Payroll Reconciliation Report	HNKLA	Start Date End Date	Shows leave accounting payments/docks not paid/docked by payroll. Run after last payroll for month completed.

After completing all data entry for a month

Rpt #	Database Updated	Report Name	Request Screen	Dates Required	Summary
053	HMCU1, HM8U2	Hourly Adjustment Process for Actual Time Worked	HSRPT, HNKLA	LA Process Date - 1st of Month LA Warrant Start Date LA Warrant End Date	Adjusts accruals for hourly employees according to hours paid. Not needed for agencies without hourly employees.
569	--	Proj. Annual Leave to Be Converted to Sick Leave at FYE	HNKLA	LA Process Date - End of Month	Calculates how much vacation an employee will have at the fiscal year end(if no more is taken) and how much of that ending balance will be converted to sick leave.
597	HM9U1, HM8U2	Actual/Forecasted Time Forfeitures as of MM/DD/CCYY	HNKLA	LA Process Date - End of Month	Forfeits aged comp & holiday comp, warns of forfeitures within 90 days.
537	--	Employee Leave Summary	HNKLA	LA Process Date - End of Month	Shows monthly leave balances & activity for each employee. This report may be run in an “E” edit mode prior to running the final report. If your agency is on the Employee Information System (EIS), no summary is generated using this option and an actual report is available with your agency download.

Month-End Reports

Rpt #	Database Updated	Report Name	Request Screen	Dates Required	Summary
199	--	FLSA O.T./Comp Time Activity	HSRPT, HNKLA	End Date - End of Month	Shows Overtime & Comp time activity for the month.
561	--	Sick Leave Pool Activity	HNKLA	Start Date End Date	Shows sick leave pool activity for the month.
563	--	Employee Leave Balances	HNKLA	LA Process Date - End of Month	Balances for vac, sick leave, OT, comp & holiday comp.
565	--	Employee Leave Accrued Report	HNKLA	LA Process Date - End of Month	Shows amount of vacation and sick leave accrued.

Year-End Processing

Rpt #	Database Updated	Report Name	Request Screen	Dates Required	Summary
574	--	Compensable Leave Report For Fiscal Year CCYY	HNKLA	--	Long-term liability for the Annual Financial Report.
158	HMCU1, HM8U2, HMOU2, HM9U1	Leave Rollover Exception Listing	HSRPT, HNKLA	--	Moves an agency from one fiscal year to the next by creating new records for all databases showing information on a yearly basis. Does not produce printed output.
567	--	Fiscal Year End Excess Vacation Leave	HNKLA	LA Process Date - Sept. 1 of new fiscal year	Shows vacation leave converted to sick leave. Run with or after 158. Dates are for the new fiscal year.

On Request Reports

Rpt #	Database Updated	Report Name	Request Screen	Dates Required	Summary
573	--	Employee FMLA/Parental Leave Authorization	HNKLA	LA Process Date - End of Month	Shows employees' FMLA activity and balances.