USPS Quick Reference Guides
Payment and Deduction Adjustments
General Instructions
Payment and deduction adjustments are made when an employee has been paid incorrectly and an adjustment is required to process the correct amount for an employee.
Quick Reference Guides
| Warrant/Direct Deposit Reversal and/or Reissues | HPCAN |
|---|---|
| Deduction Overrides | HUDU1 |
| Refunding Deductions | HUEUD |
Some additional screens that may be needed to adjust employee’s accumulators for deductions (HTOUA), adjusting/refunding taxes (HTQTA), and adjusting special pays (HTPSA) or for employee reimbursements to the State (HTMU1) are listed below:
- Adjusting Deduction Accumulators (HTOUA) is used to adjust deduction accumulators if the action leaves net pay unchanged or reduced. The preferred method of processing deduction refunds is through the HUEUD screen.
- Adjusting/Refunding Tax Accumulators (HTQTA) is used to adjust or refund taxes. When entering an adjustment or refund on this screen, the employee’s accumulators (H0A, H0B, H10, and H0Z) are updated during the nightly batch cycle, regardless of the payroll run type.
- Adjusting Special Pays (HTPSA) is used to adjust employee's special payments. This screen allows you to transfer the special payment to and from a special pay bucket to regular pay.
- Processing Manual Pay Sets (HTMU1) is used when a reimbursement has been received from the employee or post payments issued outside of USPS. Also, processing refunds or adjustments to prior payments. Manual Pay Balancing (HTMMB) is used to balance the Pay Set.