USPS Quick Reference Guides
Hiring an Employee

Changing Information for a New Hire, Rehire or Interagency Transfer — HMPFX

Prerequisite: You must complete the Entering a New Hire in USPS before beginning this process.

Note: The ASSIGN DT and REASON CD can only be changed for reason codes 010, 012 and LEG. An ASSIGN DT may not be changed to a date earlier than the month before the current calendar month and must stay in the same fiscal year as the original assignment date.

Note: When changing an incorrect position number, use the new position number in the KEY field when calling up an employee.

Key Fields:

AGENCY NUMBER, EMPLOYEE SSN, POSITION

1. Enter the following fields:
   
   ASSIGN DT
   
   HNP SW (Not available for Switch 1)
   Enter a value that determines the appropriate HNP row to use when the employment date (ASSIGN DT) or Position changes.
   
   REASON CD/EXT
   Enter the reason code and/or agency-defined extended reason code indicating whether the employee is a new hire, rehire or interagency transfer.
   
   ORG CODE
   
   PCA/PCT
   
   JOB CLS/TITLE
   
   TB GRP/STP
   
   SAL (Required for salaried employees only)
   
   RATE (Required for hourly employees only)
   
   HRS/FTE
   
   EMP TYPE
   
   PAY FREQ/TYP
   
   FLSA ELIG/EEO CAT
   
   HAZ IND (Required for agencies with HAZ DUTY)
   
   MSR
   
   START DAY OF WEEK
   
   POS TYP
   
   EEO-4
   
   CLAS DT
   
   HNP INACT/DEL SW
   
   HNP INACT DT
2. Press the Enter key.