Table of Contents
Meals and Lodging
- Meals
- Lodging
- Contract Hotels
- Direct Payment of Lodging Expenses
- Lease of Apartment or House
- Lodging Receipt Requirements
- Lodging Reimbursements
- Requesting a Higher Maximum Lodging Reimbursement Rate
- Reducing Meal Reimbursement Rate to Increase Lodging Rate
- Sharing Lodging
- Inability to Obtain Reasonable Lodging Within the Duty Point
- Multi-Day Travel to Duty Point
- Hotel Occupancy Taxes
- Meal and Lodging Exceptions
- Exceptions for Employees of the Legislature or a State Agency in the Legislative Branch
- Exceptions for certain Key Officials
- Exceptions for Certain Governmental Meetings or Conferences Outside Texas
- Exceptions for Designees of Legislators or Certain Officials
- Exceptions for Travel With Legislators or Certain Officials
- Exceptions for Holdover Gubernatorial Appointees
- Overnight Travel
- Non-Overnight Travel
Exceptions
- Reimbursable Expenses Incurred for Reasons Unrelated to State Business
- Medical Care for Traveling State Employees
- Attending Funerals
- Natural Disaster or Other Occurrence
- Expenses Incurred While on Leave
- Travel Expenses of Threatened State Employees and Their Families
- Travel Expenses Incurred While Returning to a Designated Headquarters Because of Illness or a Personal Emergency
- Spending the Weekend Away From a Designated Headquarters
- Travel to a Duty Point or Designated Headquarters While on Personal or Compensatory Leave
- Reimbursement of Travel Expenses of Another State Agency’s Employee
Miscellaneous Provisions
- Cancellation Charges
- Training Seminars Conducted by a State Agency for Its Employees
- Death of a State Employee
- Packaged Travel Arrangements
- Discounts and Travel Expenses at No Cost
- Multiple Reimbursements of a Travel Expense Prohibited
- Travel to Washington, D.C.
- Out-of-State Travel
- Travel to U.S. Possessions, Alaska, Hawaii, Canada or Mexico
- Travel to Foreign Countries Other Than Canada and Mexico
Examples
- Appropriation Year Determination
- Reimbursable Travel Expenses Incurred for Reasons Unrelated to State Business
- Discounts on Travel Expenses
- Packaged Travel Arrangements
- Spending the Weekend Away From a Designated Headquarters
- Travel to a Duty Point or Designated Headquarters While on Personal or Compensatory Leave
- Multiple Reimbursements of a Travel Expense Prohibited
- Lodging
- Sharing Lodging
- Maximum Reimbursement of Hotel Occupancy Tax
Documentation Requirements
- General Provisions
- Direct Payments
- Disabled State Employee
- Electronic Signature Guidance
- Reimbursable Travel Expenses Incurred for Reasons Unrelated to State Business
- Meal Expenses
- Lodging Expenses
- Mileage
- Transportation
- Incidental Expenses
- Miscellaneous Provisions
- Travel to Washington, D.C.
- Foreign Travel
- Travel or Other Expenses Incurred in a Foreign Currency
- Providing Services to Another State Agency
- Cancellation Charges
- Discounts on Travel Expenses
- Packaged Travel Arrangements
- Expenses Incurred While Qualifying for Discount Airfares
- Traveling to a Duty Point While on Personal or Compensatory Leave
- Returning to a Designated Headquarters While on Personal or Compensatory Leave
- Tickets or Similar Items That Have Been Lost or Stolen
- Death of a State Employee
- Coordination of Travel
- Parking
- Inability to Obtain Reasonable Lodging in Texas
- Hotel Occupancy Tax
- Hotel Occupancy Tax for an Employee of an Educational Organization
- Travel Advance Account
- Exceptions