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USAS Procedures for 1099 Reporting for Calendar Year 2023

FPP E.001

USAS Screen Reminders

Agency Profile (D02) Screen

Use the D02 screen to verify your agency’s or institution’s address and the phone number of a contact who can answer or refer 1099 inquiries to someone in your agency/institution.

Titles Profile (D53) Screen

Use the D53 screen to verify your agency’s nine-digit TIN. This screen is also used to verify your agency’s five-character IRS transmitter control code (TCC).

Note: To check the TIN, enter 1099 in the TABLE ID field and agency or institution number in the KEY field. To check the TCC, enter IRSX in the TABLE ID field and agency or institution number in the KEY field.

Comptroller Object Profile (D10) Screen

Use the D10 screen to view the default 1099 indicator on comptroller object codes. Agencies may use comptroller object codes for payments that do not coincide with the default 1099 indicator. You can override this default to any other 1099 indicator or enter an “N” for not reportable. Each agency is responsible for determining whether a payment is reportable. If you have questions about whether something is reportable, consult with your agency’s internal legal counsel or contact the IRS directly. Your agency is responsible for the data it reports to the IRS.

If You Encounter Problems

If the information in the USAS screen reminders is incorrect or not showing and you need to have it entered, email usas.maintenance@cpa.texas.gov.