Letter of Authorization for SPRS Payroll Overrides

Applicable to

Agency heads, chief fiscal officers, human resource officers and payroll contacts at SPRS agencies

Policy

The process for requesting payroll overrides requires Standardized Payroll/Personnel Reporting System (SPRS) agencies to submit the Letter of Authorization for SPRS Payroll Overrides form (74-204).

Note: For personnel overrides, agencies should continue to use the Letter of Authorization for Data Changes (form 73-313).

Who must sign the form

An employee who is listed on the agency’s Voucher Signature Card on file at the Texas Comptroller of Public Accounts (Comptroller's office) must sign the form.

When the form is due

The form must be faxed to the Comptroller’s office by noon on the day of payroll processing to allow for adequate time to review and process the request.

Instructions

Instructions for completing and submitting the Letter of Authorization (LOA) are on the form.

Notification of approval/disapproval

The Comptroller’s office only approves payroll overrides in situations that are critical. Your SPRS representative will notify you by telephone after approval or disapproval.