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Glenn Hegar  ·  Texas Comptroller of Public Accounts

ACR 30697 — SPRS System Change
Oct. 1, 2011

Introduction

ACR 30697 created the confidentiality of emergency contact information field in the Standardized Payroll/Personnel Reporting System (SPRS) effective Oct. 1, 2011.

Issue

Senate Bill 1638, 82nd Legislature, Regular Session, added emergency contact to the information that an employee or official of a state agency or institution of higher education can elect to make confidential. The structure of SPRS needed to be changed to capture each employee’s election concerning the release of emergency contact information to the public. SPRS did not previously hold that information.

Solution

SPRS was modified to remove the field containing the previous value for the Data Release Indicator (values 1 – 8) and replace it with five new fields, one for each of the following types of personnel information that the employee may choose to protect:

  • Home address
  • Home telephone number
  • Social Security number
  • Information that reveals whether the person has family members
  • Emergency contact information

For a discussion of the new emergency contact information field, please see Poll Employees to Prepare for New Employee Data Release Indicator Fields by Sept. 30.

Screen/Report/Process/Transaction

The five new data release indicator fields were added to the following in SPRS:

  • Employee Description Information (210) Input Record Layout
  • Input Record Matrix for the 210 Record
  • SPRR210-01 Exception Transaction Listing (210) Employee Descriptive Information Report
  • SHEMPL Employee Descriptive Information screen
  • Personnel Extract Layout for the EMP Record – Employee Detail

Personnel 210 Input Record Layout Affected

Columns on the Personnel 210 record layout have been redefined to indicate whether each element of employee’s personnel information has been marked for release to the public.

Valid values are:

  • Y – Yes
  • N – No
  • Blank
Columns SPRS Field Name Picture Changes
306 Release Address X(01)  
307 Release Home Phone X(01)  
308 Release Social Security Number X(01)  
309 Release Family Information X(01)  
310 Release Emergency Contact X(01)  
311–399 Filler X(89) Blank

For More Information

If you have questions about this process, please contact your SPRS representative.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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