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Glenn Hegar  ·  Texas Comptroller of Public Accounts

ACR 30648SPRS System Change
July 8, 2011

Introduction

ACR 30648 modified the Standardized Payroll/Personnel Reporting System (SPRS) to change what prints on a deduction warrant effective July 8, 2011.

Issue

Employee deduction warrants are generated with the Texas Identification Number (TIN) on the face of the warrant and on the warrant stub. The TIN contains the Social Security number (SSN) for the employee associated with a deduction warrant.

The Social Security Number Protection Act of 2010 prohibits all levels of government from “displaying the Social Security account number of any individual, or any derivative of such number, on any check issued for any payment by the federal, state or local agency.” However, federal guidelines require employers to put the SSN identifying number on the face of the warrant for federal tax levies and administrative wage garnishments.

Solution

ACR 30648 modified the warrant print program to mask all SPRS payroll deduction warrants with a TIN that starts with 2 on the stub of the warrant and leave only the TIN unmasked on the face of the warrant for federal tax levies and administrative wage garnishments. Masking will occur on bytes 2-6 of the TIN.

For More Information

If you have questions, please contact your SPRS representative.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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