USPS Process Guide
Issued: Nov. 22, 2005
Updated: June 8, 2021 – View Changes
FPP R.017
Contents
- H0CCN Updating Agency Names and Addresses
- H0CE4 Updating Agency-Level EEO-4 Information
- HDWE4 Updating Position-Level EEO-4 Information
- HNJU1 Updating Work Location Information
- HMJU1 Updating Extended Work Location Information
- HNORG Updating Organization Information
- HMMU1 PCA/Index Validation
- H7SLS Updating Pay Table Information
- H7OU1 Updating Job Class Information
- HMLU1 Functional Job Class Table
- H0CUS Agency Processing Options
- HNPU1 Entering Position Information
- HN7U1 PCA/Index Special Pay Override
- Displaying Position Information
- Related Reports
- Prerequisite Screens
- HNKDF Establishing Applicant Tracking Defaults
- HN3U1 Creating a Job Posting Description
- HN3U2 Establishing Supplemental Posting Information
- HN4U1 Creating a Posting Description
- HMKU1 Establishing Education and Experience Requirements
- HMFU1 Establishing Applicant Identification Information
- HMFU2 Establishing Additional Applicant Information
- HMFU3 Establishing Applicant Military Service
- HMGU1 Assigning an Applicant to a Job Posting
- HN2U1 Scheduling and Recording Applicant Test Results
- HMHU1 Scheduling Applicant Interviews
- HMGU1 Extending a Job Offer to an Applicant
- HMGU2 Establishing Information for a New Hire
- HN3LS Accessing the Posting Directory
- HMXNM Searching for an Applicant by Phonetic Name
- HMWLS Listing the Job Postings for an Applicant
- HOGLS Listing the Applicants for a Posting
- HNKAT Requesting Applicant Tracking Reports
- HIDU1 Individual Identification Information
- HMLU1 Functional Job Class Information
- HMPNH New Hire/Processing a New Employee
- HO2U1 Additional Labor Codes
- HN8U1 Prior State Service Time
HP8U1 - HOHAZ Prior Hazardous Duty Time
- H0BU4 Information Transfer from a USPS Agency
- H0BIN Employee Transfer of Information
- H0AUT Information Transfer from a Non-USPS Agency
- HIDU2 Miscellaneous Individual Information
- HIDU3 Military Service Information
- HNIU1 Disability Data
- H5IU1 Previous Work Experience
- HDTU1 Emergency Contact Data
- H5M01 Professional License and Membership Information
- H7W01 Agency Skills Description
- H4BU1 Individual Skills
- H5LU1 Education History
- HIE01 Agency Test Identification Information
- H5SU1 Employee Test Results
- HIDU1 Maintaining Individual Identification Information
- HIDU2 Maintaining Miscellaneous Individual Information
- HIDU3 Maintaining Military Service Information
- HNIU1 Maintaining Disability Data
- HMPHR Changing EEO Category Information for Current and Previous Assignments
HNHUE - H0BUI Updating Direct Deposit Information
- H0BUN Correcting Employee Retirement Type and Timecard Status Information
- HN1U6 Entering Employee Selections – Optional Retirement Plan
- H0BUN Updating Agency-Defined Employee Additional Information
- H0BUD Correcting Employee Federal and Social Security Tax Information
- H0BUD Entering and Correcting Employee Work and Resident State Information and Local Tax Information
H0ATX - H0BUS Entering Leave Without Pay
- H0BUS Entering a Return from Leave Without Pay
- H60LW Changing Leave Without Pay Reason
- HNHLS Backing Out a Personnel Action
HNHBK - HMPFX Changing Information for a New Hire, Rehire, or Interagency Transfer
- HMPHR Changing Hazardous Duty Status and Information
- HOHAZ Changing Prior Hazardous Duty Information
- H61U1 Performance Appraisal
- HMPSC Updating Employee Schedule Card
- HGOU1 Course Identification
- HGU01 Course Description
- HGXU1 Individual Course/Sections
- HIG01 Section Dates and Times
- HIDU1 Instructor Individual Information
- HH801 Instructor Certification Information
- HHCU1 Instructor Section Assignment
- HH501 Employee Course Registration
- HH5U1 Course Completion Information
- H5O01 Employee Course Information
- HIH01 Instructor Evaluation
- HGY01 Section Evaluation
- Training Course Display Screens
- HMPHR Merit Increase for a Classified Employee
- HMPHR Equity Adjustment for a Classified Employee
- HMPHR Salary Rate Reduction for Disciplinary Reasons
- HMPHR Restoring a Salary Rate After Disciplinary Reduction
- HMPHR Salary or Job Class Change for an Exempt or Unclassified Salaried Employee
- HMPHR Employee Type Changes (Change in Regular/Temporary, Part-Time/Full-Time Status)
- HMPHR Employee Type Changes (Change Between Classified and Unclassified/Exempt)
- HMPHR Employee Descriptive Data Changes
- HMPHR Promoting/Demoting/Reclassifying/Adjusting the Salary of an Employee
- HMPHR Moving an Employee in and out of a Temporary Assignment
- HMPHR Internal Position Transfer
- HMPUS Employee Position Swaps
HMPHR - HMPHR Multiple Position Assignments
- HMPHR Inactivating One Position Assignment for an Employee with Multiple Position Assignments
- HMPHR Organization Change
- HMPHR Changing Employee from Hourly to Salaried or Salaried to Hourly
- HMPHR Pay Frequency Change (Monthly to Semimonthly or Vice Versa)
- Introduction
- HUAU1 Exception/Supplemental Payment Processing
- HUAU1 Automatic Time Card Processing (Time Card Interface)
HUEU1
HUDU1 - HRSUB Balancing and Releasing Pay Transactions for a Single Batch Screen Release
- HRSU1 Balancing and Releasing Multibatch Pay Transactions for All Batch Screen Releases
- HRSSR Searching for a Social Security Number on Batch Transactions
HUASR - HRSDL Deleting Batches Online
HUADL
HUATX - HNKBA Disallowing Insurance Updates During Payroll Processing
- HSCU1 Processing Edit, Trial and Final Payrolls
- HSCU3 Electronic Approval/Release Processing
- HN7U1 Setting up PCA Overrides
- HNKRQ Requesting Payroll Period End Reports and Clears
- Introduction
- HOEU1 Bankruptcies (16) and IRS Tax Levies (19)
H0ZBT - H0ZBT Discontinuing Bankruptcies and IRS Tax Levies
- H0BUI Direct Deposit
- H0ZUC TRS Buybacks (57)
- H0ZUC Texas Protects (47)
- H0ZUC Recoup Overpayment of Compensation Reduction of Net (49)
- HUAU1 Recoup Overpayment of Compensation (Reduction of Gross)
- H0ZUC Child Support Deductions (14)
HNYU1
HOEU1 - H0ZUC Credit Union Deductions (67)
HNYU2 - H0ZUC Agency Payables Sub-Deduction Detail (48)
HNYU3 - H0ZUC Charitable Contribution Deductions (60)
HNYU4 - H0ZUC Membership Dues Deductions (50)
HNYU5 - H0ZUC Federal Garnishments (21)
HNYU7 - H0ZUC College Tuition/Savings Plan (59)
HNYU8 - H0ZUC Non-Combined Spousal Maintenance Deductions (20)
HNYU9 - HMTU1 Group Insurance Participant Information
- HMTU2 Flexible Participant Information
- HODAJ Employee Insurance Deduction Adjustments
- HN1LN Setting Up 401(k) Loan Repayments
- HN1LN Stopping/Changing 401(k) Loan Repayments
- HN1U1 Setting Up 401(k) Contributions
- HN1U1 Stopping/Changing 401(k) Contributions
- HN1UA Setting Up 457 or 403(b) Contributions
- HN1UA Stopping/Changing 457 or 403(b) Contributions
- HMSU1 Setting Up a 457/403(b) Vendor
- HMSU1 Stopping/Changing a 457/403(b) Vendor
- HN1LO Setting Up 457 Loan Repayments
- HN1LO Stopping/Changing 457 Loan Repayments
- HN1R1 Setting Up Roth 401(k) Contributions
- HN1R1 Stopping/Changing Roth 401(k) Contributions
- HN1R7 Setting Up Roth 457 Contributions
- HN1R7 Stopping/Changing Roth 457 Contributions
- HNCU1 Display Screens for Contributions Taken Year-to-Date, Defined Contribution History, and Active Deduction Setup
- HUDU1 Employee Deduction Overrides
- HUEUD Refunding Deductions
- HTOUA Adjusting Deductions
- HNCUT Transferred YTD Defined Compensation
- Introduction
- H10SP Routine Special Pays
- H10SP Cost of Living Salary Supplements
- HUZU1 Lump Sum Payments
- HUEUZ Lump Sum Payments for Transfers
- HUXU1 Bonus Payments
- HUEU1 Other One-Time Special Pays and Overrides
- HUEUC Constitutional Per Diem Payments
- HTPSA Adjusting Special Pays
- HPCAN Warrant/Direct Deposit Reversals and/or Reissues
- HTPSA Adjusting Special Pays
- HTQTA Adjusting/Refunding Tax Accumulators
- HTOUA Adjusting Deduction Accumulators
- HTMU1 Processing Manual Pay Sets
HTMMB - H1KU1 Deleting Transactions from the Pending File
H1KLS
HPKDL
- HMCU1 Manually Updating/Suppressing Monthly Accruals
- HM9CM Canceling/Deleting Leave Activity
- HM9CM Emergency Leave Activity and Comments
- HM9CM Emergency Leave – Changing Leave Activity Already Entered
- HM9CM General Leave Activity
- HM9U1 General Leave Activity
- HM9U1 Optional Holiday Activity
- HO8U1 Family Medical, Parental and Military Caregiver Leave
HM9U1 - HO8U1 Family Medical and Parental Leave – Tracking by Physician Certified Hours
HOCRT
HM9U1 - HP9U2 Sick Leave Pool Activity/Extended Sick Given
HM9U1 - HM9U1 Changing Leave Activity Already Entered
- HM9U1 Canceling/Deleting Leave Activity
- HP9U2 Canceling/Deleting Sick Leave Pool Activity
- HQ9U1 Donor Sick Activity
- Leave Accounting Reports in Task Order
- HPRLA Leave Report Options
- HNKLA Military Rollover Exception Listing (Report 598)
- HNKLA Automatic Monthly Accrual Process (Report 156)
HSRPT - HNKLA Post Pending Leave Process and Posting Exceptions (Report 196)
HSRPT - HNKLA Payroll Interface Transaction Generated (Report 594)
- HNKLA Leave Payment Audit (Report 557)
- HNKLA Leave Payroll Reconciliation (Report 595)
- HNKLA Adjusted Leave Accrual Process (Report 053)
HSRPT - HNKLA Actual/Forecasted Time Forfeiture Report (Report 597)
- HNKLA Employee Leave Summary (Report 537)
- HNKLM Entering Messages for Report 537
- HNKLA Employee FMLA Leave (Report 573)
- HSRPT FLSA Overtime/Compensatory Time Activity (Report 199)
- HNKLA Sick Leave Pool Activity (Report 561)
- HNKLA Employee Leave Balance Summary (Report 563)
- HNKLA Leave Accrued Summary (Report 565)
- Leave Accounting Month-End Process
- Leave Accounting Display Screens
- Optional Holidays
- Entering an Employee’s Optional Holiday Taken Before Working a Standard State Holiday
- Entering an Optional Holiday Taken After Working a Standard State Holiday
- Entering a Standard State Holiday Worked Before Taking an Optional Holiday
- Entering a Standard State Holiday Worked After Taking an Optional Holiday
- Docking the Employee
- Family Medical and Parental Leave
- Hires, Transfers, and Terminations
- Leave Combinations
- Automated Leave Process
| Date | Updates |
|---|---|
| 06/08/2021 | Updated in accordance with the American Rescue Plan Act of 2021 |
| 05/08/2020 | Updated to include revisions to processes in response to FFCRA legislation |
| 08/31/2018 | Effective July 29, 2018, USPS ACR 60309 created the new HM9CM screen to allow entering of required comments for Emergency Other leave. Resources updated to reflect the new screen include the USPS Interface Manual (login required), USPS Reports Guide and this resource. Four new screen pages were added to Chapter 12 “Leave Accounting:” HM9CM Canceling/Deleting Leave Activity, HM9CM Emergency Leave Activity and Comments, HM9CM Emergency Leave – Changing Leave Activity Already Entered and HM9CM General Leave Activity. |
| 03/26/2018 | Effective April 1, 2018, added new leave accounting codes for agency holiday (AH), facility closure (FC), voter leave (VL) and weather closure (WC). Added definitions for Agency Holiday Leave Taken (AHT), Facility Closure Leave Taken (FCT), Voter Leave Taken (VLT) and Weather Closure Leave Taken (WCT). |
| 03/26/2018 | Effective April 1, 2018, added new leave accounting codes for agency holiday (AH), facility closure (FC), voter leave (VL) and weather closure (WC). Added definitions for Agency Holiday Leave Taken (AHT), Facility Closure Leave Taken (FCT), Voter Leave Taken (VLT) and Weather Closure Leave Taken (WCT). |