USPS Process Guide –
Appendix E – H/R Processor: Rules of Position Creation
Introduction
Use of the CREATE POSITION and CREATE/UPDATE HNP fields on HMPHR is affected by the agency-level create position switch, which resides on the H0CUS screen. The following matrices illustrate how to either move an employee to a newly created position record or leave the employee in the existing position when a new one is not required. Find the matrix for your agency's create position switch in order to review the relevant scenarios.
Create Position Switch 1 on H0CUS
Changes Requiring New Position Records:
Reason codes 008, 009, 020, 021, 022, 023, A23, 024, 026, 030, 031, 032, 041, 042 , 044, 046, and 029 where the job class changes.
| Position Management Scenario | Create Position Field | Create/Update HNP | Date Entered |
|---|---|---|---|
| Automatically create the new synchronized position (same or different number) | S | C | Assignment date |
Changes NOT Requiring New Position Records:
(Reason codes 001, 025, 027, 028, 033 034, 038, 040, 047, 049, or reason code 029 where the job class does not change).
| Position Management Scenario | Create Position Field | Create/Update HNP | Date Entered |
|---|---|---|---|
| Automatically create the new synchronized position (same or different number) | S | C | Assignment date |
| Do not create a new position; HR processor only updates assignment information on the existing position | Any value (Value is ignored) | U | Pay change or non-pay change date |
Create Position Switch 4 on H0CUS
Changes Requiring New Position Records:
Reason codes 008, 009, 020, A20, 021, 022, 023, A23, 024, 026, 030, 031, 032, 041, 042, 044, 046 and 029 where the job class changes.
| Position Management Scenario | Create Position Field | Create/Update HNP | Date Entered |
|---|---|---|---|
| User has created new position; move employee to it. | N | C | Assignment date |
Changes NOT Requiring New Position Records:
Reason codes 001, 025, A25, 027, 028, 033, 034, 038, 040, 047, 049, or reason code 029 where the job class does not change.
| Position Management Scenario | Create Position Field | Create/Update HNP | Date Entered |
|---|---|---|---|
| User has created new position; move employee to it. | N | C | Assignment date |
| Use the existing position and update actual information on it. | N | U | Pay change or non-pay change date |