USPS Fiscal Year-End Close Manual –
Position Rollover
Chapter Sections
- Overview
- Overfill, Underfill and Synchronized Staffing
- Establish Parameters for the Active Positions (508) Report Before Position Rollover
- Establish Parameters for the Staffing Forecast (165) Report Before Position Rollover
- Establish a New Vacant Position
- Establish Position With a New Organization Code/Location Code/Extended Location Code
- Change an Authorized Position FTE
- Inactivate a Position Not Needed in Fiscal 2021
- Establish Parameters for Position Rollover
- Establish Parameters for Post-Roll Report 508
- Establish Parameters for Post-Roll Report 165
- USPS Fiscal Year-End Position Post-Roll Checklist
- Samples of Reports
- Sample of Pre-Roll Report
Overview
Each agency is responsible for completing entry requirements, establishing parameters for the position rollover and verifying the results of the rollover.
It is recommended that agencies request the Active Positions (508) Report and/or the Staffing Master (165) Report before and after the position rollover. If you used the Requesting Pre-Roll Reports in the one-step process described in the Organization Code Rollover section of this manual, you should already have these reports.
Position Entry
There are certain entry requirements that must be completed before the actual rollover of a position record. These entry requirements must be met for an agency to obtain an operating budget for fiscal 2021.
- If an employee is in a temporary assignment or disciplinary action assignment, the employee should be returned to the original assignment before processing the FYE position and assignment rollover. If necessary, the employee may be returned to the disciplinary or temporary assignment after the rollover but before processing the September 2020 payroll.
- Establish new positions with an effective date of 09/01/2020 for each new position. Most current positions requiring changes can be updated on the Organization Table (HNORG) screen or through the Fiscal Year-End Mass Change Information (HMQMC) screen, Fiscal Year-End PCA W/I ORG Mass Change Information (HNQPO) screen or Fiscal Year-End Functional Class Mass Change Information (HNQFJ) screen.
- Create 09/01/2020 position record with the new full-time equivalent (FTE), if the FTE is changing effective 09/01/2020. This applies only to agencies with an Agency Processing Options (H0CUS) screen Create Position switch of 4.
- Inactivate positions not needed for fiscal 2021.
Note: Follow the directions in this section to complete the action(s) because some fiscal year-end close entry procedures are different from the normal procedures in other USPS documentation.
- If using functional job class codes, verify 09/01/2020 records exist on the Functional Job Class Table (HMLU1) screen before position rollover.
Position Rollover
After an agency completes entry on the Position Table (HNPU1) screen, parameters can be established for the position rollover.
The rollover process does the following:
- Based on agency’s selection on HMQU1 (actual or budgeted), moves FTE, job class, functional job class, group and salary to budgeted fields for active synchronized, overfilled and underfilled positions. For definitions and examples, refer to the Overfill, Underfill and Synchronized Staffing section chapter sections.
- Clears the
ACTUAL FTE,JOB CLASS,FUNCTIONAL JOB CLASS,GROUP,STEPandSALARYfields and sets theACTUAL EXPENDITUREandPROJECTED LAPSEfields to zero on the new position record. - Sums all active positions’ budgeted amounts for fiscal 2021 within an organization code and populates the
APPROPRIATION AMOUNT,BUDGETED AMOUNTandPROJECTED EXPENDITUREfields on the Organization Table (HNORG) screen. - Inactivates all fiscal 2020 position records using the appropriate inactive date.
- Generates the Position Rollover Listing (506) Report.
- Displays an error message on Report 506 if a position’s functional job class code has an inactive date on the HMLU1 screen. Positions associated with these functional job class codes will not roll.
- Displays an error message on Report 506 if future dated vacant (active) positions exist with an earlier dated filled position. For the earlier dated filled position, Report 506 will indicate a fatal message (FUTURE DATED HNP EXISTS RECORD NOT ROLLED). For the future dated vacant (active) position, Report 506 will also indicate a fatal message (DELETE THIS HNP OR ASSIGN EMPLOYEE AND RE-ROLL).
Position Verification
Report 506 will be automatically generated during the rollover process. This report lists all positions rejected during the rollover. Your agency should also verify the rollover results using the Active Positions (508) Report, the Staffing Forecast (165) Report or both.
Overfill, Underfill and Synchronized Staffing
The dollar difference between budgeted and actual amounts for a position will determine if that position is overfilled, underfilled or synchronized. FTE staffing is used to determine the salary amount, then salary amounts are compared. Examples are contained in the following charts.
Underfill Staffing
| BUDGETED (HNP) | ACTUAL (HNH) | LAPSE | ||||||
|---|---|---|---|---|---|---|---|---|
| Class | Grp | FTE | Salary | Class | Grp | FTE | Salary | Dif |
| 1843 | A16 | 1.000 | 3500 | 0228 | B13 | 1.000 | 3100 | +400 |
| 1322 | B13 | 1.000 | 2629 | 0130 | A09 | .500 | 1314.50 | +1314.50 |
| 9042 | A10 | 1.000 | 12.75/2210 | 5226 | B11 | 1.000 | 12.66/2195 | +15 |
Overfill Staffing
| BUDGETED (HNP) | ACTUAL (HNH) | LAPSE | ||||||
|---|---|---|---|---|---|---|---|---|
| Class | Grp | FTE | Salary | Class | Grp | FTE | Salary | Dif |
| 1914 | A16 | 1.000 | 3064 | 0228 | B13 | 1.000 | 3242 | -178 |
| 0592 | A13 | .500 | 1260 | 1320 | B10 | 1.000 | 2520 | -1260 |
| 1320 | B10 | 1.000 | 13.10/2271 | 0207 | A10 | 1.000 | 13.90/2410 | -139 |
If budgeted rate x FTE = actual rate x FTE, it will be considered synchronized.
Synchronized Staffing
| BUDGETED (HNP) | ACTUAL (HNH) | LAPSE | ||||||
|---|---|---|---|---|---|---|---|---|
| Class | Grp | FTE | Salary | Class | Grp | FTE | Salary | Dif |
| 1351 | B14 | 1.000 | 2768 | 0354 | A13 | 1.000 | 2768 | 0 |
| 1574 | B21 | .500 | 2500 | 0354 | A13 | 1.000 | 2500 | 0 |
| 0228 | B13 | 1.000 | 3200 | 0254 | B16 | 1.000 | 3200 | 0 |
| 0354 | A13 | 1.000 | 2500 | 1574 | B21 | .500 | 2500 | 0 |
| 1842 | A14 | 1.000 | 15.53/2691 | 1073 | B13 | 1.000 | 15.53/2691 | 0 |
Establish Parameters for the Active Positions (508) Report Before Position Rollover
If pre-roll reports have already been requested in the one-step process, then change the date parameters using new fiscal year dates.
Screen:
HNKPC (Position Control Report Request and Flags)
Key Field:
AGENCY
> GU 00XXX ON HNKPC
---POSITION CONTROL REPORT REQUEST AND FLAGS---
R_ AGENCY---> 00XXX
START DATE----> 09/01/2020 END DATE----> 08/31/2021
FY START DATE-> 09/01/2020 FY END DATE-> 08/31/2021
ACTIVE POSITIONS--------------508-> 1 SALARY TABLE LISTING-----------534-> _
ACTIVE EMPLOYEES & LAB DIST---514-> _ ORG CODE TABLE LISTING---------535-> _
PCA/INDEX VALIDATION----------523-> _ STAFFING SUMMARY---------------540-> _
FUNCTIONAL JOB CLASS LISTING--525-> _ STATEWIDE STAFFING LISTING-----541-> _
JOB CLASS LISTING-------------533-> _ EXEMPT JOB CLASS TABLE LISTING-604-> _
REPORT 153 SUM/DET-> _
REPORT 911 SUM/DET-> _
A205W-END OF LIST
MM/DD/YYYY 00:00:00 M3LL PARJ ____
Action:
- Access HNKPC.
- Enter R in the
SUBCOMMANDfield. - Enter the following fields as required:
- AGENCY (
KEY) - START DATE (
REQUIRED)
Enter 09/01/2020 (the new fiscal year start date). - END DATE (
REQUIRED)
Enter 08/31/2021 (the new fiscal year-end date). - ACTIVE POSITIONS/508 (
REQUIRED)
Enter the sort preferences.Code Description 1 Sort by org code, position and job class. 2 Sort by org code, job class and position.
- AGENCY (
- Press Enter to process the transaction.
Establish Parameters for the Staffing Forecast (165) Report Before Position Rollover
If pre-roll reports have already been requested in the one-step process, then change the date parameters using new fiscal year dates.
Screen:
HSRPT (Standard Report Request)
Key Field:
AGENCY
> GU OOXXX ON HSRPT
--------STANDARD REPORT REQUEST---------
I AGENCY---> 00XXX PAGE NUMBER--> 00000
R O O O O O O O O O O
CYCLE TRN I RPT C RPT C RPT C RPT C RPT C RPT C RPT C RPT C RPT C RPT C
000 RPT 1 165 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0
000 RPT 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0
000 RPT 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0
000 RPT 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0
A287W-NO RECORD/S FOUND
MM/DD/YYYY 11:29:21 M3LL PARJ ____
Action:
- Access HSRPT.
- Enter I in the
SUBCOMMANDfield. - Enter the following fields as required:
- AGENCY (
KEY)
Enter the agency number with two leading zeros. - R/I (
REQUIRED)
Enter 1. - RPT (
REQUIRED)
Enter 165.
- AGENCY (
- Press Enter to process the transaction.
- On HNKPC set the
FY START DATEto 09/01/2020 and theFY END DATEto 08/31/2021.
Establish a New Vacant Position
Screen:
HNPU1 (Position Table)
Key Fields:
AGENCY, POSITION, EFFECTIVE DATE
> GU 00XXX,XXXXXXX,09/01/2020 ON HNPU1
----------------POSITION TABLE--------------------
I____ AGENCY---> 00XXX POSITION--> XXXXXXXX EFFECTIVE DATE--> 09/01/2020
UNDER/OVER FILL-> S
ORG CD--> 03B0000070 AUTOMATED SYSTEMS
PCA/PCT-> P21201 / 100.00__ EEO-4--> 01 / FINANCIAL ADMINISTRATION
LOC-----> 00013 ITS - ADMIN EXT LOC> _____
FLSA ELIG/EEO CAT> NON-EXEMPT / _ CREATE/UPDATE POS-> HAZ DUTY> N
BUD JOB CLS/TITLE> 0264 / COMPUTER OPERATIONS SPECIALIST
FUNC CLS/TITLE> ____ /
GRP> B-20 / SALARY> 4,300.00 RATE> .00000 HRS/FTE> 40.00 / 1.000
PAY FREQ/TYPE-> MONTHLY / SALARY POS CODE/TYP-> C / _ STD
SUPV POSITION-> ________ BUDG UNIT-----> ___________
AUTH DATE-----> 00/00/0000 INACTIVE DATE-> 00/00/0000
LAST PAID DATE> 00/00/0000
SSN / NAME-> /
ACT JOB CLS/TITLE>
FUNC CLS/TITLE>
GRP/STP> - / SALARY> .00 RATE> .00000 HRS/FTE> .00 / .000
BUD AMT> 51,600.00 ACT EXP> 0.00 PROJ EXP/LPS> 51,600.00 / .00
MM/DD/YYYY 17:08:42 M3LL PARJ
Action:
- Access HNPU1.
- Enter I in the
SUBCOMMANDfield. - Enter the following fields as required:
- AGENCY (
KEY) - POSITION (
KEY)
Enter the position number. - EFFECTIVE DATE (
KEY)
Enter 09/01/2020 (the new fiscal year start date). - ORG CD (
REQUIRED)
Enter a value which identifies the organization code for this position. Establish organization codes on HNORG. - PCA/PCT (
REQUIRED)
Enter the primary PCA or index and the primary labor percent. - EEO-4 (
REQUIRED)
Enter the EEO-4 function code as established on the EEO-4 Function Information (HDWE4) screen. - LOC (
REQUIRED)
Enter a value to identify the location of the employee assigned to the position. Valid values must be established on the Location Table (HNJU1) screen. - EXT LOC (
OPTIONAL)
A user-defined value to provide a further breakdown of the location code. The extended location must be established on the Extended Location Table (HMJU1) screen before vacant position entry. - FLSA ELIG/EEO CAT (
REQUIRED)
In the first area of this field, enter a value to indicate the FLSA status for the position (defaults from H7OU1, but may be overridden). Press F2 twice for values.
In the second area of this field, enter a value to indicate the EEO category code for the job classification (defaults from H7OU1, but may be overridden). Press F2 twice for values. - CREATE/UPDATE POS (
DISPLAY)
Indicates whether the existing HNP was updated or if a new HNP was created when the following reason codes are used: 001, 025, 027, 028, 033, 034, 038, 047, 049 and reason code 029 where the job class did not change. Press F2 for values. - HAZ DUTY (
REQUIRED)
Indicates if this position is eligible for hazardous duty pay. Press F2 for values. - BUD JOB CLS/TITLE (
REQUIRED/DISPLAY)
In the first area of this field, enter the budgeted job classification code assigned to this position. Valid job class codes must be established on the Job Class Table (H7OU1) screen.
The second area of this field displays the job class title after the transaction is processed. - FUNC CLS/TITLE (
OPTIONAL/DISPLAY)
In the first area of this field, enter the budgeted functional job classification code assigned to this position. This code is established on HMLU1. Functional job class is an agency defined code, which further defines a job class code. An agency may establish functional job classes for a portion of or all job class codes.
The second area of this field displays the functional job class title as specified on HMLU1 after entry is processed. - GRP/STP (
DISPLAY/REQUIRED FOR TABLE 2, 3 AND C)
The budgeted pay group and step for the position. Enter only the pay step as specified below. The pay group will be displayed after the transaction is processed.
Pay Table 1C – Classified for only agencies 302, 405, 458 and 802
Pay Table 02 – Unclassified
Valid Values: 00–99 (REQUIRED)
Pay Table 03 – Exempt
Valid Values: 00–99 (REQUIRED) - SALARY (
REQUIRED/OPTIONAL)
Enter the amount budgeted for the position in a pay period. Required with a pay type = 2 (salaried).
If thePOSITION TYPEfield contains:Code Description C Enter the amount budgeted for the position. This amount must be within the minimum and maximum salary rate amounts for the group and the table or (1A, 1B or 1C). E Enter the amount budgeted to be paid to the position. This amount cannot exceed the amount of the appropriate pay group and step as specified on Table 03 (H7SLS). U Enter the amount budgeted for the position. This amount cannot exceed the amount of the appropriate pay group and step as specified on Table 02 (H7SLS). Note: If entering a value in this field, do not enter the
RATEfield. - RATE (
OPTIONAL)
Rate for hourly employees only. For Table 02 (H7SLS), the budgeted amount must not exceed group and step. For Table 1A (H7S1A) and 1B (H7S1B), the rate must be within the minimum and maximum hourly rate amounts for the group and table (A or B). This field is required if pay type is 1 (hourly).Note: If entering a value in this field, do not enter the
SALARYfield. - HRS/FTE (
REQUIRED)
In the first area of this field, enter the number of hours budgeted for an employee to work in this position during a work week and a value to indicate the percent of FTE budgeted for this position. Enter 20 hours per week in theHRSfield and 0.500 in theFTEfield or 40 hours per week in theHRSfield and 1.000 in theFTEfield.
If the authorized FTE is entered, the system will display work hours per week. If only work hours per week are entered, the system will display the authorized FTE. - PAY FREQ/TYPE (
REQUIRED/REQUIRED)
In the first area of this field, enter a value to indicate frequency of payment.
In the second area of this field, enter a value to indicate pay type.Code Description M Monthly (default) S Semimonthly Code Description 1 Hourly 2 Salary 4 Part-time (use only to describe retired or former judges and board members) - POS CODE/TYPE (
REQUIRED)
In the first area of this field, enter a value indicating whether the position is:
In the second area of this field, enter a value indicating the type of position. (Default is blank for STD which means standard.)Code Description C Classified (Pay Table 1A, 1B or 1C) U Unclassified (Pay Table 02) E Exempt (Pay Table 03) - AUTHORIZED DATE (
OPTIONAL)
Date the position was authorized.
- AGENCY (
- Press Enter to process the transaction.
Establish Position With a New Organization Code/Location Code/Extended Location Code
Screen:
HNPU1 (Position Table)
Key Fields:
AGENCY, POSITION, EFFECTIVE DATE
> GU 00XXX,XXXXXXX,09/01/2020 ON HNPU1
----------------POSITION TABLE--------------------
I__ AGENCY---> 00XXX POSITION--> XXXXXXX EFFECTIVE DATE--> 09/01/2020
_ UNDER/OVER FILL-> S
ORG CD--> 03C0000070 AUTOMATED SYSTEM
PCA/PCT-> P21201 / 100.0 EEO-4--> 01 / FINANCIAL ADMINISTRATION
LOC-----> 00001 BIG BUILDING EXT LOC> XXXXX
FLSA ELIG/EEO CAT> NON-EXEMPT / P CREATE/UPDATE POS-> C HAZ DUTY> N
BUD JOB CLS/TITLE> 0264 / COMPUTER OPERATIONS SPECIALIST
FUNC CLS/TITLE> ____ /
GR> B20 / SALARY> 4,092.00 RATE> .00000 HRS/FTE> 40.00 / 1.000
PAY FREQ/TYPE-> MONTHLY / SALARY POS CODE/TYPE-> C / _ STD
SUPV POSITION-> ________ BUDG UNIT-----> ___________
AUTH DATE-----> 00/00/0000 INACTIVE DATE-> 00/00/0000
LAST PAID DATE> 00/00/0000
SSN / NAME->
ACT JOB CLS/TITLE>
FUNC CLS/TITLE>
GRP/STP> / SALARY> RATE> .00000 HRS/FTE> /
BUD AMT> 47,904.00 ACT EXP> PROJ EXP/LPS>16,528.00 / .00
MM/DD/YYYY 08:43:45 M3LL PARJ ____
Action:
- Access HNPU1.
- Enter I in the
SUBCOMMANDfield. - Enter the following fields as required:
- AGENCY (
KEY) - POSITION (
KEY)
Enter the position number. - EFFECTIVE DATE (
KEY)
Enter 09/01/2020 (the new fiscal year start date). - ORG CD (
REQUIRED)
Enter a value which identifies the organization code for this position. Establish organization codes on HNORG. - LOC (
REQUIRED)
Enter the location of the employee assigned to the position. Valid values must be established on HNJU1. - EXT LOC (
OPTIONAL)
A user-defined value to provide a further definition of the location code. Extended location code values must be established on HMJU1.
- AGENCY (
- Press Enter to process the transaction.
Note: If the position is filled and the employee is using the same position number, then:
- The employee assignment rollover will assign the employee to the position.
- The fiscal 2020 position record will be inactivated with an inactive date of 08/31/2020 during the position rollover process.
Change an Authorized Position FTE
Screen:
HNPU1 (Position Table)
Key Fields:
AGENCY, POSITION, EFFECTIVE DATE
> GU 00XXX,002222222,09/01/2020 ON HNPU1
----------------POSITION TABLE--------------------
I__ AGENCY---> 00XXX POSITION--> 2222222 EFFECTIVE DATE--> 09/01/2020
UNDER/OVER FILL-> S
ORG CD--> 11111111111 EXECUTIVE OFFICES
PCA/PCT-> P11111/10010 EEO-4--> 01 / FINANCIAL ADMINISTRATION
LOC-----> 00227 TRAVIS EXT LOC> _____
FLSA ELIG/EEO CAT> NON-EXEMPT / P CREATE/UPDATE POS-> C HAZ DUTY> N
BUD JOB CLS/TITLE> 0154 / ADMINISTRATIVE TECH III
FUNC CLS/TITLE> ____ /
GRP> A13 / SALARY> 1230.50 RATE> .00000 HRS/FTE> 20.00 / 0.500
PAY FREQ/TYPE-> MONTHLY / SALARY POS CODE/TYPE-> C / 0 STD
SUPV POSITION-> ________ BUDG UNIT-----> ___________
AUTH DATE-----> 00/00/0000 INACTIVE DATE-> 00/00/0000
LAST PAID DATE> 00/00/0000
SSN / NAME-> /
ACT JOB CLS/TITLE>
FUNC CLS/TITLE>
GRP/STP> / SALARY> 0.00 RATE> .00000 HRS/FTE> 00.00 / 0.000
BUD AMT> 14,016.00 ACT EXP> 0.00 PROJ EXP/LPS> 0.00 / .00
MM/DD/YYYY 08:43:45 M3LL PARJ ____
Note: Use caution when changing a filled position’s FTE before rollover; the authorized FTE will not be changed during the rollover process. Enter assignment FTE changes after rollover.
Action:
- Access HNPU1.
- Enter I in the
SUBCOMMANDfield. - Enter the following fields as required:
- AGENCY (
KEY) - POSITION (
KEY)
Enter the position number. - EFFECTIVE DATE (
KEY)
Enter 09/01/2020 (the new fiscal year start date). - HRS/FTE (
REQUIRED)
In the first area of this field, enter the number of hours budgeted for an employee to work in this position during a work week.
In the second area of this field, enter a value to indicate the percent of FTE budgeted for this position.
For example, you would enter 20 hours per week in theHRSfield and 0.500 in theFTEfield or 40 hours per week in theHRSfield and 1.000 in theFTEfield.
If only the authorized FTE is entered, the system will generate work hours per week. If only work hours per week are entered, the system will generate the authorized FTE.
- AGENCY (
- Press Enter to process the transaction.
Inactivate a Position Not Needed in Fiscal 2021
Screen:
HNPU1 (Position Table)
Key Fields:
AGENCY, POSITION, EFFECTIVE DATE
> GU 00XXX,XXXXXXX,09/01/2019 ON HNPU1
----------------POSITION TABLE--------------------
R__ AGENCY---> 00XXX POSITION--> XXXXXXX EFFECTIVE DATE--> 09/01/2019
UNDER/OVER FILL-> S
ORG CD--> 03B00070 AUTOMATED SYSTEM COORDINATOR
PCA/PCT-> P21201 / 100.0 EEO-4--> 01 / FINANCIAL ADMINISTRATION
LOC-----> 00001 BIG BUILDING EXT LOC> _____
FLSA ELIG/EEO CAT> NON-EXEMPT / P CREATE/UPDATE POS-> C HAZ DUTY> N
BUD JOB CLS/TITLE> 0234 / SYS ANALYST III
FUNC CLS/TITLE> ____ /
GRP> B18 / 07 SALARY> 3,922.00 RATE> .00000 HRS/FTE> 40.00 / 1.000
PAY FREQ/TYPE>> MONTHLY / SALARY POS CODE/TYPE-> C1 / _ STD
SUPV POSITION-> ________ BUDG UNIT-----> ___________
AUTH DATE-----> 00/00/0000 INACTIVE DATE-> 08/31/2020
LAST PAID DATE> 08/01/2020
SSN / NAME->
ACT JOB CLS/TITLE>
FUNC CLS/TITLE>
GRP/STP> / SALARY> RATE> .00000 HRS/FTE> /
BUD AMT> 35,298.00 ACT EXP> 31,376.00 PROJ EXP/LPS> 7,844.00 / .00
MM/DD/YYYY 08:43:45 M3LL PARJ ____
Action:
- Access HNPU1.
- Enter R in the
SUBCOMMANDfield. - Enter the following fields as required:
- AGENCY (
KEY) - POSITION (
KEY) - EFFECTIVE DATE (
KEY) - INACTIVATE DATE (
REQUIRED)
Enter 08/31/2020.
- AGENCY (
- Press Enter to process the transaction.
Establish Parameters for Position Rollover
Screen:
HMQU1 (Rollover Parameters)
Key Fields:
AGENCY
> GU 00XXX ON HMQU1
-----------ROLLOVER PARAMETERS----------
R_ AGENCY--> 00XXX
ORGANIZATION(HNO)------------------> N
PAYROLL TABLES(HN7,HMM)------------> N
SALARY TABLE(H7S)------------------> N
JOB CLASS CODE(HNT,H7O, HML)-------> N
POSITION(HNP)----------------------> U ENTER 'E' FOR EDIT OR 'U' FOR UPDATE
ACT(A),BUDG(B)--------------------> A
LIST DETAIL FOR ROLLED RECORDS(Y/N)? Y
EMPLOYEE ASSIGNMENTS(HMP)----------> N ENTER 'E' FOR EDIT OR 'U' FOR UPDATE
LIST DETAIL FOR ROLLED RECORDS(Y/N)? N
INSURANCE(HMT)---------------------> N
INSURANCE ROLL STATUS----------> __
A205W-END OF LIST
MM/DD/YYYY 08:23:54 M3LL PARJ ____
Action:
- Access HMQU1.
- Enter R in the
SUBCOMMANDfield. - Enter the following fields as required:
- AGENCY (
KEY) - POSITION (HNP) (
REQUIRED)
Code Description E (Edit) The report will be produced, but no actual updates will occur.
Note: If the HNP is requested to run with a value of E, the employee assignments HMP value should be left with a value of N. The position rollover must be updated before the employee assignment rollover is requested.
U (Update) Position records and position data are updated or inserted where needed. - ACTUAL (A), BUDG (B)
Code Description A All positions will be set up based on the actual (HMP) salary as of Aug. 31. B All positions will be set up based on budgeted (HNP) salary as of Aug. 31. - LIST DETAIL FOR ROLLED RECORDS (
REQUIRED)Code Description Y Lists error messages, successfully rolled position records and agency rollover totals. N Lists error messages and agency rollover totals only. Note: If the
LIST DETAIL FOR ROLLED RECORDSfield is changed from a Y to an N, the value will remain the same on the next roll unless updated.
- AGENCY (
- Press Enter to process the transaction.
Establish Parameters for Post-Roll Report 508
Screen:
HNKPC (Position Control Report Request and Flags)
Key Fields:
AGENCY
> GU 00XXX ON HNKPC
---POSITION CONTROL REPORT REQUEST AND FLAGS---
R__ AGENCY---> 00XXX
START DATE----> 09/01/2020 END DATE---->08/31/2021
FY START DATE-> 09/01/2020 FY END DATE-> 08/31/2021
ACTIVE POSITIONS--------------508-> 1 SALARY TABLE LISTING-----------534-> _
ACTIVE EMPLOYEES & LAB DIST---514-> _ ORG CODE TABLE LISTING---------535-> _
PCA/INDEX VALIDATION----------523-> _ STAFFING SUMMARY---------------540-> _
FUNCTIONAL JOB CLASS LISTING--525-> _ STATEWIDE STAFFING LISTING-----541-> _
JOB CLASS LISTING-------------533-> _ EXEMPT JOB CLASS TABLE LISTING-604-> _
REPORT 153 SUM/DET-> _
REPORT 911 SUM/DET-> _
MM/DD/YYYY 09:28:18 M3LL TARF ____
Action:
- Access HNKPC.
- Enter R in the
SUBCOMMANDfield. - Enter the following fields as required:
- AGENCY (
KEY) - START DATE (
REQUIRED)
Enter 09/01/2020 (the new fiscal year-start date). - END DATE (
REQUIRED)
Enter 08/31/2021 (the new fiscal year-end date). - FY START DATE (
REQUIRED)
Enter 09/01/2020 (the new fiscal year-start date). - FY END DATE (
REQUIRED)
Enter 08/31/2021 (the new fiscal year-end date). - ACTIVE POSITIONS (
REQUIRED)
Enter a value to indicate the sort preferences.Code Description 1 Sort by org code, position number and job class. 2 Sort by org code, job class and position number.
- AGENCY (
- Press Enter to process the transaction.
Note: If you choose not to run the Staffing Forecast (165) Report, change the
FY START DATEandFY END DATEfields to the new fiscal year (09/01/2020 and 08/31/2021) before running any reports in the new fiscal year.
Establish Parameters for Post-Roll Report 165
Screen:
HSRPT (Standard Report Request)
Key Fields:
AGENCY
> GU OOXXX ON HSRPT
--------STANDARD REPORT REQUEST---------
I AGENCY---> 00XXX PAGE NUMBER--> 00001
R O O O O O O O O O O
CYCLE TRN I RPT C RPT C RPT C RPT C RPT C RPT C RPT C RPT C RPT C RPT C
000 RPT 1 165 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0
000 RPT 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0
000 RPT 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0
000 RPT 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0
A287W-NO RECORD/S FOUND
MM/DD/YYYY 11:29:21 M3LL PARJ ____
Action:
- Access HSRPT.
- Enter I in the
SUBCOMMANDfield. - Enter the following fields as required:
- AGENCY (
KEY) - PAGE NUMBER (
REQUIRED) - R/I (
REQUIRED)
Enter 1. - RPT (
REQUIRED)
Enter 165.
- AGENCY (
- Press Enter to process the transaction
- On HNKPC set the
FY START DATEto 09/01/2020 and theFY END DATEto 08/31/2021, if not already changed.
USPS Fiscal Year-End Position Post-Roll Checklist
___ Fiscal 2021 positions have been established with an effective date of 09/01/2020.
___ Fiscal 2020 positions have an inactive date of 08/31/2020.
___ Mass changes have been verified.
___ Post-Roll Reports 165, 506 and 508 have been verified and corrected, if applicable.
Samples of Reports
REPORT: 165 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: 999 XXXXXXXXXXXXXXXXXXX RUN DATE: MM/DD/YYYY
STAFFING FORECAST REPORT RUN TIME: 10:28:57
** EDIT/REPORT RUN ** START DT 09/01/2020 END DT 08/31/2021
ORG CODE: 99999999999
BUSINESS ENTITY FILINGS - FULL-TIME
POS NO NAME/VACANT/CLOSED SSN
BUD CLASS BUDGETED JOB TITLE HRIS AUT FTE BUD GR/ST BUD MO SAL BUDGETED ----EXPENDITURES---- PROJECTED
ACT CLASS ACTUAL JOB TITLE EFFECT DT CODE ACT FTE ACT GR/ST ACT MO SAL ANN SAL FISCALYTD PROJECTED LAPSE
HIST DATE INACT DATE PRIM CD PRIM PCT LG/HD
00000125 XXXXX, XXXXXXXXXX 999-99-9999 ---- ------- --------- ---------- -------- --------- --------- ---------
1622 DIRECTOR III 1.000 28/ 9345.88 112150.56 0.00 112150.56 0.00
1622 DIRECTOR III 09/01/20XX FXX 1.000 28/ 9345.88
09/01/20XX 00/00/0000 P99999 100.0 200.00/
00000126 XXXXX, XXXXXXXXXX 999-99-9999 ---- ------- --------- ---------- -------- --------- --------- ---------
3505 ATTORNEY V 1.000 27/ 6222.00 74664.00 0.00 74664.00 0.00
3505 ATTORNEY V 09/01/20XX FXX 1.000 27/ 6222.00
09/01/20XX 00/00/0000 P99999 100.0 240.00/
00000128 XXXXX, XXXXXXXXXX 999-99-9999 ---- ------- --------- ---------- -------- --------- --------- ---------
0154 ADMINISTRATIVE ASST III 1.000 13/ 2531.83 30381.96 0.00 30381.96 0.00
0154 ADMINISTRATIVE ASST III 09/01/20XX FXX 1.000 13/ 2531.83
09/01/20XX 00/00/0000 P99999 100.0 60.00/
00000129 XXXXX, XXXXXXXXXX 999-99-9999 ---- ------- --------- ---------- -------- --------- --------- ---------
3502 ATTORNEY II 1.000 21/ 3894.25 46731.00 0.00 46731.00 0.00
3502 ATTORNEY II 09/01/20XX FXX 1.000 21/ 3894.25
09/01/20XX 00/00/0000 P99999 100.0 40.00/
00000130 XXXXX, XXXXXXXXXX 999-99-9999 ---- ------- --------- ---------- -------- --------- --------- ---------
1571 PROGRAM SPECIALIST II 1.000 18/ 4049.36 48592.32 0.00 48592.32 0.00
1571 PROGRAM SPECIALIST II 09/01/20XX FXX 1.000 18/ 4049.36
09/01/20XX 00/00/0000 P99999 100.0 220.00/
00000131 XXXXX, XXXXXXXXXX 999-99-9999 ---- ------- --------- ---------- -------- --------- --------- ---------
3504 ATTORNEY IV 1.000 25/ 5104.50 61254.00 0.00 61254.00 0.00
3504 ATTORNEY IV 09/01/20XX FXX 1.000 25/ 5104.50
09/01/20XX 00/00/0000 P99999 100.0 20.00/
00000132 XXXXX, XXXXXXXXXX 999-99-9999 ---- ------- --------- ---------- -------- --------- --------- ---------
1571 PROGRAM SPECIALIST II 1.000 18/ 3837.61 46051.32 0.00 46051.32 0.00
1571 PROGRAM SPECIALIST II 09/01/20XX FXX 1.000 18/ 3837.61
09/01/20XX 00/00/0000 P99999 100.0 200.00/
REPORT: 506 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 12
AGENCY: 999 XXXXXXXXXXXXXXXXXXXXXX RUN DATE: MM/DD/YYYY
POSITION ROLLOVER UPDATE DETAIL LISTING RUN TIME: 16:47:52
POSITION EFFECT DT
00000350 09/01/20XX ROLLED JC =1603 SAL = 5,548.80 RT = 0.00000 GRP/STP = B-25 ORG = 30710200702 BUD = 66,585.60
00000352 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000352 09/01/20XX ROLLED JC =0258 SAL = 5,100.00 RT = 0.00000 GRP/STP = B-24 ORG = 30710200702 BUD = 61,200.00
00000354 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000354 09/01/20XX ROLLED JC =1020 SAL = 4,987.27 RT = 0.00000 GRP/STP = B-21 ORG = 30710200702 BUD = 59,847.24
00000112 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000112 09/01/20XX ROLLED JC =0156 SAL = 3,220.82 RT = 0.00000 GRP/STP = A-15 ORG = 30710203502 BUD = 38,649.84
00000356 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000356 09/01/20XX ROLLED JC =0291 SAL = 5,567.51 RT = 0.00000 GRP/STP = B-24 ORG = 30710203702 BUD = 66,810.12
00000357 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000357 09/01/20XX ROLLED JC =0290 SAL = 5,100.00 RT = 0.00000 GRP/STP = B-22 ORG = 30710203702 BUD = 61,200.00
00000358 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000358 09/01/20XX ROLLED JC =0156 SAL = 3,527.30 RT = 0.00000 GRP/STP = A-15 ORG = 30710203702 BUD = 42,327.60
00000095 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000095 09/01/20XX ROLLED JC =1622 SAL = 9,345.88 RT = 0.00000 GRP/STP = B-28 ORG = 30710204802 BUD = 112,150.56
00000096 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000096 09/01/20XX ROLLED JC =1603 SAL = 6,506.82 RT = 0.00000 GRP/STP = B-25 ORG = 30710204802 BUD = 78,081.84
00000097 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000097 09/01/20XX ROLLED JC =3505 SAL = 6,556.44 RT = 0.00000 GRP/STP = B-27 ORG = 30710204802 BUD = 78,677.28
00000098 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000098 09/01/20XX ROLLED JC =1620 SAL = 6,890.79 RT = 0.00000 GRP/STP = B-26 ORG = 30710204802 BUD = 82,689.48
00000099 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000099 09/01/20XX ROLLED JC =0156 SAL = 3,527.30 RT = 0.00000 GRP/STP = A-15 ORG = 30710204802 BUD = 42,327.60
00000101 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000101 09/01/20XX ROLLED JC =3503 SAL = 5,233.12 RT = 0.00000 GRP/STP = B-23 ORG = 30710204802 BUD = 62,797.44
00000102 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000102 09/01/20XX ROLLED JC =3503 SAL = 4,692.00 RT = 0.00000 GRP/STP = B-23 ORG = 30710204802 BUD = 56,304.00
00000103 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000103 09/01/20XX ROLLED JC =3502 SAL = 3,894.25 RT = 0.00000 GRP/STP = B-21 ORG = 30710204802 BUD = 46,731.00
00000104 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000104 09/01/20XX ROLLED JC =3502 SAL = 3,894.25 RT = 0.00000 GRP/STP = B-21 ORG = 30710204802 BUD = 46,731.00
00000105 09/01/20XX HNP ROW INACTIVATED 08/31/20XX
00000105 09/01/20XX ROLLED JC =0162 SAL = 4,318.58 RT = 0.00000 GRP/STP = B-19 ORG = 30710204802 BUD = 51,822.96
Sample of Pre-Roll Report
REPORT: 508 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 20
AGENCY: 999 XXXXXXXXXXXXXXXXXXX RUN DATE: MM/DD/YYYY
9999999999 ACTIVE POSITIONS RUN TIME: 17:21:00
AS OF 08/31/2020
F
H L E F -------------BUDGETED-------------- --------------ACTUAL---------------
PRIMARY A S E R JOB FUNC JOB FUNC
NAME/VACANT DATE SSN POS NO PCA/IND Z A O Q CLS CLS TB/GR/ST FTE SAL CLS CLS TB/GR/ST FTE SAL
------------------------------------------------------------------------------------------------------------------------------------
XXXXXX, XXXXXXXXX 999-99-9999 00000044 X99999 N 2 A M 1622 B/28/ 1.000 8545.93 1622 1B/28/ 1.000 8545.93
XXXXXX, XXXXXXXXX 999-99-9999 00000045 X99999 N 4 T M 0244 B/25/ 1.000 6993.33 0244 1B/25/ 1.000 6993.33
XXXXXX, XXXXXXXXX 999-99-9999 00000046 X99999 N 4 P M 0245 B/27/ 1.000 6176.50 0245 1B/27/ 1.000 6176.50
XXXXXX, XXXXXXXXX 999-99-9999 00000047 X99999 N 4 P M 0213 B/24/ 1.000 6232.48 0213 1B/24/ 1.000 6232.48
XXXXXX, XXXXXXXXX 999-99-9999 00000048 X99999 N 4 T M 0244 B/25/ 1.000 5619.52 0244 1B/25/ 1.000 5619.52
XXXXXX, XXXXXXXXX 999-99-9999 00000049 X99999 N 4 P M 0301 B/20/ 1.000 4590.00 0301 1B/20/ 1.000 4590.00
XXXXXX, XXXXXXXXX 999-99-9999 00000050 X99999 N 4 T M 0243 B/23/ 1.000 4736.52 0243 1B/23/ 1.000 4736.52
XXXXXX, XXXXXXXXX 999-99-9999 00000052 X99999 N 4 T M 0243 B/23/ 1.000 4698.79 0243 1B/23/ 1.000 4698.79
XXXXXX, XXXXXXXXX 999-99-9999 00000053 X99999 N 4 T M 0243 B/23/ 1.000 5839.84 0243 1B/23/ 1.000 5839.84
XXXXXX, XXXXXXXXX 999-99-9999 00000054 X99999 N 4 P M 0258 B/24/ 1.000 7514.13 0258 1B/24/ 1.000 7514.13
**VACANT 10/31/10 00000055 X99999 N 4 P M 0257 B/22/ 1.000 5561.22
XXXXXX, XXXXXXXXX 999-99-9999 00000056 X99999 N 4 T M 0243 B/23/ 1.000 5122.29 0243 1B/23/ 1.000 5122.29
XXXXXX, XXXXXXXXX 999-99-9999 00000061 X99999 N 4 T M 0241 B/19/ 1.000 4012.10 0241 1B/19/ 1.000 4012.10
XXXXXX, XXXXXXXXX 999-99-9999 00000062 X99999 N 4 T M 0243 B/23/ 1.000 5893.86 0243 1B/23/ 1.000 5893.86
XXXXXX, XXXXXXXXX 999-99-9999 00000064 X99999 N 4 P M 0288 B/18/ 1.000 3772.50 0288 1B/18/ 1.000 3772.50
XXXXXX, XXXXXXXXX 999-99-9999 00000065 X99999 N 4 P M 0257 B/22/ 1.000 4977.27 0257 1B/22/ 1.000 4977.27
XXXXXX, XXXXXXXXX 999-99-9999 00000066 X99999 N 4 T M 0243 B/23/ 1.000 5087.57 0243 1B/23/ 1.000 5087.57
XXXXXX, XXXXXXXXX 999-99-9999 00000068 X99999 N 4 T M 0242 B/21/ 1.000 4158.27 0242 1B/21/ 1.000 4158.27
XXXXXX, XXXXXXXXX 999-99-9999 00000072 X99999 N 0 T M 0230 B/17/ 1.000 3063.71 0230 1B/17/ 1.000 3063.71
XXXXXX, XXXXXXXXX 999-99-9999 00000073 X99999 N 4 T M 0255 B/18/ 1.000 3774.00 0255 1B/18/ 1.000 3774.00
XXXXXX, XXXXXXXXX 999-99-9999 00000077 X99999 N 0 Q M 0156 A/15/ 1.000 2874.00 0156 1A/15/ 1.000 2874.00
XXXXXX, XXXXXXXXX 999-99-9999 00000237 X99999 N 3 P M 0291 B/24/ 1.000 5929.21 0291 1B/24/ 1.000 5929.21
XXXXXX, XXXXXXXXX 999-99-9999 00000244 X99999 N 3 P M 0259 B/26/ 1.000 6866.64 0259 1B/26/ 1.000 6866.64
XXXXXX, XXXXXXXXX 999-99-9999 00000251 X99999 N 4 P M 0302 B/22/ 1.000 5064.43 0302 1B/22/ 1.000 5064.43
XXXXXX, XXXXXXXXX 999-99-9999 00000260 X99999 N 4 T M 0243 B/23/ 1.000 5355.00 0243 1B/23/ 1.000 5355.00
XXXXXX, XXXXXXXXX 999-99-9999 00000262 X99999 N 4 P M 0289 B/20/ 1.000 4987.27 0289 1B/20/ 1.000 4987.27
XXXXXX, XXXXXXXXX 999-99-9999 00000351 X99999 N 4 P M 0259 B/26/ 1.000 6501.09 0259 1B/26/ 1.000 6501.09
XXXXXX, XXXXXXXXX 999-99-9999 00000353 X99999 N 4 P M 0291 B/24/ 1.000 5849.87 0291 1B/24/ 1.000 5849.87
XXXXXX, XXXXXXXXX 999-99-9999 00000355 X99999 N 4 T M 0243 B/23/ 1.000 5143.73 0243 1B/23/ 1.000 5143.73