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USPS Fiscal Year-End Close Manual
Position Rollover

Establish Position with a New Organization Code/Location Code/Extended Location Code

Screen:

HNPU1 (Position Table)

Key Fields:

AGENCY, POSITION, EFFECTIVE DATE

 > GU    00XXX,XXXXXXX,09/01/2019                                 ON HNPU1

                ----------------POSITION TABLE-------------------- 
 I__ AGENCY---> 00XXX    POSITION--> XXXXXXX    EFFECTIVE DATE--> 09/01/2019
      _                                         UNDER/OVER FILL-> S 
  ORG CD--> 03C0000070    AUTOMATED SYSTEM 
  PCA/PCT-> P21201 / 100.0              EEO-4--> 01 / FINANCIAL ADMINISTRATION 
  LOC-----> 00001 BIG BUILDING          EXT LOC> XXXXX 
  FLSA ELIG/EEO CAT> NON-EXEMPT    / P  CREATE/UPDATE POS->   C HAZ DUTY> N 
  BUD JOB CLS/TITLE> 0264  / COMPUTER OPERATIONS SPECIALIST 
     FUNC CLS/TITLE> ____  / 
     GR>  B20 /       SALARY>  4,092.00 RATE>    .00000 HRS/FTE> 40.00 / 1.000 
     PAY FREQ/TYPE-> MONTHLY      / SALARY     POS CODE/TYPE-> C / _ STD 
     SUPV POSITION-> ________                  BUDG UNIT-----> ___________ 
     AUTH DATE-----> 00/00/0000                INACTIVE DATE-> 00/00/0000 
                                               LAST PAID DATE> 00/00/0000 
     SSN / NAME-> 
     ACT JOB CLS/TITLE> 
     FUNC CLS/TITLE> 
     GRP/STP> /  SALARY>           RATE>    .00000 HRS/FTE>       / 

     BUD AMT>  47,904.00 ACT EXP>          PROJ EXP/LPS>16,528.00 /         .00 

                                        MM/DD/YYYY  08:43:45   M3LL PARJ ____ 

Action:

  1. Access HNPU1.
  2. Enter I in the SUBCOMMAND field.
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • POSITION (KEY)
      Enter the position number.
    • EFFECTIVE DATE (KEY)
      Enter 09/01/2019 (the new fiscal year-start date).
    • ORG CD (REQUIRED)
      Enter a value which identifies the organization code for this position. Establish organization codes on HNORG.
    • LOC (REQUIRED)
      Enter the location of the employee assigned to the position. Valid values must be established on HNJU1.
    • EXT LOC (OPTIONAL)
      A user-defined value to provide a further definition of the location code. Extended location code values must be established on HMJU1.
  4. Press Enter to process the transaction.

    Note: If the position is filled and the employee is using the same position number, then:

    • The employee assignment rollover will assign the employee to the position.
    • The fiscal 2019 position record will be inactivated with an inactive date of 08/31/2019 during the position rollover process.
    If the employee is using a new position number, then the entry to move the employee must be done after the assignment rollover. Refer to Post-Rollover September Entry for Position Changes.

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