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USPS Fiscal Year-End Close Manual
Position Rollover

Establish a New Vacant Position

Screen:

HNPU1 (Position Table)

Key Fields:

AGENCY, POSITION, EFFECTIVE DATE

> GU    00XXX,XXXXXXX,09/01/2019                                    ON HNPU1
                                                                                
               ----------------POSITION TABLE--------------------               
I____ AGENCY---> 00XXX    POSITION--> XXXXXXXX   EFFECTIVE DATE--> 09/01/2019
                                                 UNDER/OVER FILL-> S            
ORG CD--> 03B0000070 AUTOMATED SYSTEMS                                          
PCA/PCT-> P21201 / 100.00__             EEO-4--> 01 / FINANCIAL ADMINISTRATION  
LOC-----> 00013 ITS - ADMIN             EXT LOC> _____                             
FLSA ELIG/EEO CAT> NON-EXEMPT    / _    CREATE/UPDATE POS->     HAZ DUTY> N        
BUD JOB CLS/TITLE> 0264 / COMPUTER OPERATIONS SPECIALIST                        
    FUNC CLS/TITLE> ____ /                                                      
    GRP>  B-20 /        SALARY>  4,300.00 RATE>    .00000 HRS/FTE> 40.00 / 1.000
   PAY FREQ/TYPE-> MONTHLY      / SALARY      POS CODE/TYP-> C  / _ STD          
   SUPV POSITION-> ________                   BUDG UNIT-----> ___________        
    AUTH DATE-----> 00/00/0000                INACTIVE DATE-> 00/00/0000        
                                              LAST PAID DATE> 00/00/0000        
    SSN / NAME->             /                                                  
ACT JOB CLS/TITLE>                                                              
    FUNC CLS/TITLE>                                                             
    GRP/STP>  -    /    SALARY>       .00 RATE>    .00000 HRS/FTE>   .00 /  .000 
                                                                                
BUD AMT>     51,600.00 ACT EXP>      0.00   PROJ EXP/LPS>    51,600.00  /  .00  
                                                                                
                                     MM/DD/YYYY  17:08:42   M3LL PARJ 

Action:

  1. Access HNPU1.
  2. Enter I in the SUBCOMMAND field.
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • POSITION (KEY)
      Enter the position number.
    • EFFECTIVE DATE (KEY)
      Enter 09/01/2019 (the new fiscal year-start date).
    • ORG CD (REQUIRED)
      Enter a value which identifies the organization code for this position. Establish organization codes on HNORG.
    • PCA/PCT (REQUIRED)
      Enter the primary PCA or index and the primary labor percent.
    • EEO-4 (REQUIRED)
      Enter the EEO-4 function code as established on the EEO-4 Function Information (HDWE4) screen.
    • LOC (REQUIRED)
      Enter a value to identify the location of the employee assigned to the position. Valid values must be established on the Location Table (HNJU1) screen.
    • EXT LOC (OPTIONAL)
      A user-defined value to provide a further breakdown of the location code. The extended location must be established on the Extended Location Table (HMJU1) screen prior to vacant position entry.
    • FLSA ELIG/EEO CAT (REQUIRED)
      In the first area of this field, enter a value to indicate the FLSA status for the position (defaults from H7OU1, but may be overridden). Press F2 twice for values.

      In the second area of this field, enter a value to indicate the EEO category code for the job classification (defaults from H7OU1, but may be overridden). Press F2 twice for values.
    • CREATE/UPDATE POS (DISPLAY)
      Indicates whether the existing HNP was updated or if a new HNP was created when the following reason codes are used: 001, 025, 027, 028, 033, 034, 038, 047, 049 and reason code 029 where the job class did not change. Press F2 for values.
    • HAZ DUTY (REQUIRED)
      Indicates if this position is eligible for hazardous duty pay. Press F2 for values.
    • BUD JOB CLS/TITLE (REQUIRED/DISPLAY)
      In the first area of this field, enter the budgeted job classification code assigned to this position. Valid job class codes must be established on the Job Class Table (H7OU1) screen.

      The second area of this field displays the job class title after the transaction is processed.
    • FUNC CLS/TITLE (OPTIONAL/DISPLAY)
      In the first area of this field, enter the budgeted functional job classification code assigned to this position. This code is established on HMLU1. Functional job class is an agency defined code, which further defines a job class code. An agency may establish functional job classes for a portion of or all job class codes.

      The second area of this field displays the functional job class title as specified on HMLU1 after entry is processed.
    • GRP/STP (DISPLAY/REQUIRED FOR TABLE 2, 3 AND C)
      The budgeted pay group and step for the position. Enter only the pay step as specified below. The pay group will be displayed after the transaction is processed.

      Pay Table 1C – Classified for only agencies 302, 405, 458 and 802
      Pay Table 02 – Unclassified
      Valid Values: 00–99 (REQUIRED)
      Pay Table 03 – Exempt
      Valid Values: 00–99 (REQUIRED)
    • SALARY (REQUIRED/OPTIONAL)
      Enter the amount budgeted for the position in a pay period. Required with a pay type = 2 (salaried).

      If the POSITION TYPE field contains:
      Code Description
      C Enter the amount budgeted for the position. This amount must be within the minimum and maximum salary rate amounts for the group and the table or (1A, 1B or 1C).
      E Enter the amount budgeted to be paid to the position. This amount cannot exceed the amount of the appropriate pay group and step as specified on Table 03 (H7SLS).
      U Enter the amount budgeted for the position. This amount cannot exceed the amount of the appropriate pay group and step as specified on Table 02 (H7SLS).

      Note: If entering a value in this field, do not enter the RATE field.

    • RATE (OPTIONAL)
      Rate for hourly employees only. For Table 02 (H7SLS), the budgeted amount must not exceed group and step. For Table 1A (H7S1A) and 1B (H7S1B), the rate must be within the minimum and maximum hourly rate amounts for the group and table (A or B). This field is required if pay type is 1 (hourly).

      Note: If entering a value in this field, do not enter the SALARY field.

    • HRS/FTE (REQUIRED)
      In the first area of this field, enter the number of hours budgeted for an employee to work in this position during a work week and a value to indicate the percent of FTE budgeted for this position. Enter 20 hours per week in the HRS field and 0.500 in the FTE field or 40 hours per week in the HRS field and 1.000 in the FTE field.

      If the authorized FTE is entered, the system will display work hours per week. If only work hours per week are entered, the system will display the authorized FTE.
    • PAY FREQ/TYPE (REQUIRED/REQUIRED)
      In the first area of this field, enter a value to indicate frequency of payment.
      Code Description
      M Monthly (default)
      S Semimonthly
      In the second area of this field, enter a value to indicate pay type.
      Code Description
      1 Hourly
      2 Salary
      4 Part-time (Use only to describe retired or former judges and board members.)
    • POS CODE/TYPE (REQUIRED)
      In the first area of this field, enter a value indicating whether the position is:
      Code Description
      C Classified (Pay Table 1A, 1B or 1C)
      U Unclassified (Pay Table 02)
      E Exempt (Pay Table 03)
      In the second area of this field, enter a value indicating the type of position. (Default is blank for STD which means standard.)
    • AUTHORIZED DATE (OPTIONAL)
      Date the position was authorized.
  4. Press Enter to process the transaction.

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