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USPS Fiscal Year-End Close Manual
Salary Tables, Job Class Code, Exempt Job Class Table Listing and Functional Job Class Code Rollovers

Establish a New Job Class Code

Screen:

H7OU1 (Job Class Table)

Key Fields:

AGENCY, JOB CLASS CODE, EFFECTIVE DATE

 > GU    00XXX,X555,09/01/2019                                       ON H7OU1
                                                                                 
                  ------------JOB CLASS TABLE------------                        
                                                                                 
                                                                                 
 I__  AGENCY---> 00XXX  JOB CLASS CODE--> X555  EFFECTIVE DATE--> 09/01/2019
                                                                                 
      SPECIFIC TO AGENCY-> XXX            REPORT EXCLUDE INDICATOR--> _          
                                                                                 
      JOB TITLE----------> FIRST ADMINISTRATIVE ASSISTANT                        
                                                                                 
      TITLE ABBREVIATION-> FIRST ADM ASST                                        
                                                                                 
      STATUS FLAG--------> 0         INACTIVE DATE-> 00/00/0000                  
                                                                                 
      EEO CATEGORY-------> C         JOB CLASS TYPE> N                           
                                                                                 
      FLSA STATUS--------> 1                                                     
                                                                                 
      TABLE TYPE---------> 03     PAY GROUP--> 00                                 
                                                                                 
                                                                                 
                                       MM/DD/YYYY  12:32:09   M3LL PARJ ____     

Note: USPS staff must update the HNTEX before an agency can enter a new exempt job classification code.

Note: Agencies cannot update the job class table (H7OU1) unless listed on Encode/Decode Table 935. If an agency (not on the list) needs to insert or update an existing job class on H7OU1, a Letter of Authorization (LOA) must be submitted.

Action:

  1. Access H7OU1.
  2. Enter I in the SUBCOMMAND field.
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • JOB CLASS CODE (KEY)
      Enter a four-digit alphanumeric code to identify a job classification.
    • EFFECTIVE DATE (KEY)
      Enter 09/01/2019 (the new fiscal year-start date).
    • SPECIFIC TO AGENCY (DISPLAY)
      The agency authorized for this classified job class.
    • JOB TITLE (REQUIRED)
      Enter the job classification title.
    • TITLE ABBREVIATION (OPTIONAL)
      The abbreviated title of the job classification.
    • STATUS FLAG (REQUIRED)
      Enter 0 (active).
    • INACTIVE DATE (REQUIRED)
      Enter 00/00/0000.
    • EEO CATEGORY (REQUIRED)
      Enter the EEO-4 function code for the job classification. Press F2 twice to view valid values (Decode Table 815).
    • JOB CLASS TYPE (REQUIRED)
      Enter the value which determines if this job classification receives leave accounting accruals and longevity.
      Code Description
      N Non-specific – default (receives leave accounting accruals and longevity)
      A DPS corporal pay
      C Compensatory per diem
      M Member employee
      O State and Fed relations
      P Per-diem board member
      R Retired judge
      S Substitute teacher
      T Teacher
    • FLSA STATUS (REQUIRED)
      Code Description
      0 Non-exempt
      1 Admin-exempt
      2 Exec-exempt
      3 Prof-exempt
      4 Comp-exempt

      Note: The FLSA status may be overridden when the position is assigned.

    • TABLE TYPE (REQUIRED)
      Code Description
      03 Exempt job classes or board members or others listed in the Schedule of Exempt Positions in the General Appropriations Act
      02 Unclassified job classes:
      • Non-exempt Art. III higher education agency job classes
      • Art. X legislative agency job classes
      • PD25 proctors
      • JD25 judges
      • Board members that are not listed in the Schedule of Exempt positions in the General Appropriations Act
    • PAY GROUP (REQUIRED)
      Enter the pay group for the job classification as defined on the H7SLS pay table.
  4. Press Enter to process the transaction.

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