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USPS Fiscal Year-End Close Manual
Organization Code Rollover

Inactivate an Existing Organization Code

Screen:

HNORG (Organization Table)

Key Field:

AGENCY, ORGANIZATION CD, EFFECTIVE DATE

 > GU    00XXX,00001000000                                          ON HNORG
                                                                                
                ---------------ORGANIZATION TABLE----------------               
                                                                                
R    AGENCY-> 00XXX  ORGANIZATION CD-> 00001000000  EFFECTIVE DATE-> 09/01/2018
                                                                                
                                                                                
    ORGANIZATION NAME-----> DATA SERVICES                                       
                                                                                
    ABBREVIATED NAME------> DATA SVC          ORG CODE MASS CHG?---> __          
                                                                                
    INACTIVE DATE---------> 08/31/2019        OLD ORG CODE-------->  ___________  
    
    APPROPRIATION AMOUNT-->        241,955.96                                   
                                                                                
    ADJUSTED AMOUNT------->               .00                                   
                                                                                
  --------------------------------DISPLAY ONLY---------------------------------- 
  BUDGETED AMOUNT-->     230,501.41    ACTUAL EXPENDITURE---->     0            
                                                                                
  PROJECTED LAPSE-->      0            PROJECTED EXPENDITURE->      230,501.41  
                                                                                
                                                                                
                                       MM/DD/YYYY  14:28:16   M3LL PARJ      

Action:

  1. Access HNORG using agency number and organization code to be inactivated.
  2. Enter R in the SUBCOMMAND field
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • ORGANIZATION CD (KEY)
    • EFFECTIVE DATE (KEY)
    • INACTIVE DATE (REQUIRED)
      Enter 08/31/2019 (the old/current fiscal year-end date).
  4. Press Enter to process the transaction.

Note: This organization code will not roll to fiscal 2020.

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