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USPS Fiscal Year-End Close Manual
Organization Code Rollover

Establish a New Organization Code

Screen:

HNORG (Organization Table)

Key Field:

AGENCY, ORGANIZATION CD, EFFECTIVE DATE

 > GU    00XXX,0001B000109,09/01/2019                               ON HNORG
                                                                                
                ---------------ORGANIZATION TABLE----------------               
                                                                                
 I   AGENCY-> 00XXX  ORGANIZATION CD-> 00001B000109 EFFECTIVE DATE-> 09/01/2019
                                                                                
                                                                                
    ORGANIZATION NAME-----> BUDGET ADMINISTRATION           
                                                                                
    ABBREVIATED NAME------> BUD ADMIN         ORG CODE MASS CHG?---> __ 
                                                                                
    INACTIVE DATE---------> 00/00/0000        OLD ORG CODE-------->  ___________ 
                                                                                
    APPROPRIATION AMOUNT-->   00.00 
                                                                                
    ADJUSTED AMOUNT------->               .00                                
                                                                                
  --------------------------------DISPLAY ONLY---------------------------------- 
  BUDGETED AMOUNT-->     0             ACTUAL EXPENDITURE---->      0     
                                                                                
  PROJECTED LAPSE-->      0            PROJECTED EXPENDITURE->      0     

                                       MM/DD/YYYY  14:28:16   M3LL PARJ  ____

Action:

  1. Access HNORG.
  2. Enter I in the SUBCOMMAND field
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • ORGANIZATION CD (KEY)
      Enter a user-defined value representing the organizational structure of the agency.
    • EFFECTIVE DATE (KEY)
      Enter 09/01/2019 (the new fiscal year start date).
    • ORGANIZATION NAME (REQUIRED)
      Enter the name of the organization.
    • ABBREVIATED NAME (OPTIONAL)
      Enter the abbreviated organization name.
    • APPROPRIATION AMOUNT
      This field is cleared during the organization rollover process and updated with the new appropriation amount during the position roll.
  4. Press Enter to process the transaction.