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USPS Fiscal Year-End Close Manual
Organization Code Rollover

Requesting Pre-Roll Reports in One Step

Agencies may choose to run all pre-roll reports in one nightly cycle. Set up pre-roll reports on request screens using the current dates of 09/01/2018 to 08/31/2019.

Note: If changes to information affecting these pre-roll reports are made after they are run, you may want to re-run specific reports before the rollover is executed to receive the correct pre-roll information.

Screen:

HNKPC (Position Control Report Request and Flags)

Key Field:

AGENCY

> GU     00XXX                                                      ON HNKPC

                   ---POSITION CONTROL REPORT REQUEST AND FLAGS---

R   AGENCY---> 00XXX 

                START DATE----> 09/01/2018  END DATE----> 08/31/2019 
                FY START DATE-> 09/01/2018  FY END DATE-> 08/31/2019 


 ACTIVE POSITIONS--------------508-> 1 SALARY TABLE LISTING-----------534-> 1 
 ACTIVE EMPLOYEES & LAB DIST---514-> _ ORG CODE TABLE LISTING---------535-> 3 
 PCA/INDEX VALIDATION----------523-> Y STAFFING SUMMARY---------------540-> _ 
 FUNCTIONAL JOB CLASS LISTING--525->   STATEWIDE STAFFING LISTING-----541-> 0 
 JOB CLASS LISTING-------------533-> 1 EXEMPT JOB CLASS TABLE LISTING-604-> 1 


                               REPORT 153 SUM/DET-> _
                               REPORT 911 SUM/DET-> _


 A205W-END OF LIST
                                       MM/DD/YYYY  08:20:18   M3LL PARJ ____

Note: The above screen print displays options assumed to be the most common choices.

Action:

  1. Access HNKPC.
  2. Enter R in the SUBCOMMAND field
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • START DATE (REQUIRED)
      Enter 09/01/2018 (the old/current fiscal year start date).
    • END DATE (REQUIRED)
      Enter 08/31/2019 (the old/current fiscal year-end date).
    • FY START DATE (REQUIRED)
      Enter 09/01/2018 (the old/current fiscal year start date).
    • FY END DATE (REQUIRED)
      Enter 08/31/2019 (the old/current fiscal year-end date).
    • ACTIVE POSITIONS (508) (REQUIRED)
      Enter 1 or 2. Press F2 twice to view value definitions.
    • PCA/INDEX VALIDATION (523) (REQUIRED)
      Enter Y.
    • FUNCTIONAL JOB CLASS LISTING (525) (REQUIRED)
      Enter 1 or 2. Press F2 twice to view value definitions.
    • JOB CLASS LISTING (533) (REQUIRED)
      Enter 1, 2 or 3. Press F2 twice to view value definitions.
    • SALARY TABLE LISTING (534) (REQUIRED)
      Enter 1, 2 or 3. Press F2 twice to view value definitions.
    • ORG CODE TABLE LISTING (535) (REQUIRED)
      Enter 0, 1, 2 or 3. Press F2 twice to view value definitions.
    • EXEMPT JOB CLASS TABLE LISTING (604) (REQUIRED)
      Enter 1 (the Exempt Job Class Table listing).
  4. Press Enter to process the transaction.

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