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USPS Fiscal Year-End Close Manual
Organization Code Rollover

Tracking the FYE Rollover Process

The HPFYE Screen

The HPFYE screen displays the status of the agency’s rollover process to the new fiscal year for the current period. A batch process writes HPFYE records based on the HMQU1 requests from the previous day. The HPFYE screen is display only.

Screen:

HPFYE (FYE Rollover Request History)

Key Fields:

AGENCY, DATE

 > GD    00XXX                                                     ON HPFYE 

        -----------------FYE ROLLOVER REQUEST HISTORY-----------------
                                                                     
     AGENCY---> 00XXX                                                
                                                                     
        DATE      ORG   PAY   SAL    JC    POS   ASN   BEN    ACID   
  __ 09/30/20XX                                         M     WXYZ456
  __ 09/01/20XX                                         M     ABCD123
  __ 08/29/20XX                                         M     ABCD123
  __ 08/28/20XX                                         M     ABCD123
  __ 08/27/20XX                                         M     ABCD123
  __ 08/26/20XX                                   U           ABCD123
  __ 08/25/20XX                                   E           ABCD123
  __ 08/22/20XX                             A                 ABCD123
  __ 08/21/20XX                             E                 ABCD123
  __ 08/20/20XX                       R                       ABCD123
  __ 08/19/20XX                R                              ABCD123
  __ 08/18/20XX          R                                    ABCD123
  __ 08/15/20XX    R                                          ABCD123
                                                                     
                                      MM/DD/YYYY  15:48:22 1 M3LL PARJ ____

Note: The above screen print displays options assumed to be the most common rollover requests.

Action:

  1. Access the HPFYE screen to display the status of the agency’s rollover process to the new fiscal year.
    • AGENCY (Key)
    • Date (Key)
      Displays the date request was entered and processed.
    • Organization Table Rollover Indicator (DISPLAY)
      Code Description
      R Roll requested
      Blank No request for current period
    • Pay Rollover Indicator (DISPLAY)
      Code Description
      R Roll requested
      Blank No request for current period
    • Salary Table Rollover Indicator (DISPLAY)
      Code Description
      R Roll requested
      Blank No request for current period
    • Job Class Table Rollover Indicator (DISPLAY)
      Code Description
      R Roll requested
      Blank No request for current period
    • Position Table Rollover Indicator (DISPLAY)
      Code Description
      E Edit run of position roll- no actual updates
      A All positions roll based on actual salary as of 8/31
      B All positions roll based on budgeted salary as of 8/31
      Blank No request for current period
    • Assignment Table Rollover Indicator (DISPLAY)
      Code Description
      E Edit roll will not create 09/01 employee history
      U Update roll creates 09/01 employee assignment records
      Blank No request for current period
    • Insurance Table Rollover Indicator (DISPLAY)
      Code Description
      B Both semi and monthly employees insurance salaries roll
      S Semi-monthly employees insurance salaries roll
      M Monthly employees insurance salaries roll
      Blank No request for current period
    • ACID (DISPLAY)
      Displays the ACID of the user who requested the rollover process.

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