Skip to content

USPS Fiscal Year-End Close Manual
Employees Who Owe for Optional Holidays

Option 3: Reduction of Gross

Follow these steps if the reduction of the gross pay of an employee for an overpayment of regular hours is from a prior pay period.

Screen:

HUAU1

Key Fields:

AGENCY, BATCH NUMBER, PAGE NUMBER

> GUH   XXX, 0001, 0001                                                 ON HUAU1 
                                                        
                    --------STANDARD TIME REPORTING---------                    
                                                                                
 _  AGENCY --> 00XXX BATCH NUMBER--> 0001 PAGE NUMBER--> 00001                  
                                                                                
     EMPLOYEE  T TRN STATE  DEP  O S D   DATE     DATE    HOURS  RATE           
      NUMBER   C CDE LOCAL  SEC  T H E   FROM      TO            AMT            
               D                     D     (2ND LINE)  LABOR DIST CDE  ADJ AMT  
    XXXXXXXXXX X 700 0000  _____ 0 0 7 060120XX 063020XX  00800 0000000         
                                                       ______________    –   2   
                                         MM/DD/YYYY  15:38:06 1 M3LL TARN ____    

Action:

  1. Access HUAU1.
  2. Enter I in the SUBCOMMAND field of a blank page or
    Enter R in the SUBCOMMAND field of an existing page.
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • BATCH NUMBER (KEY)
    • PAGE NUMBER (KEY)
    • EMPLOYEE SSN (REQUIRED)
      Enter the employee’s SSN with two leading zeros.
    • DED (REQUIRED)
      Enter a value indicating which special pays and deductions, if any, to take from this payment.
    • DATE FROM (REQUIRED)
      Enter the beginning date for which the employee was overpaid.
    • DATE TO (REQUIRED)
      Enter the ending date for which the employee was overpaid.
    • HOURS (REQUIRED)
      Enter the number of hours the employee was overpaid (Five digits, the last two are hundredths of an hour).
    • ADJ (REQUIRED)
      Enter "-" to subtract the hours overpaid from the regular hours of the pay period being processed.
    • AMT (REQUIRED) Enter 2 to reduce pay by the specified number of hours.
  4. Press Enter to process the transaction.

Note: This procedure reduces the gross pay by the amount that the employee earned in the prior pay period. The pay transaction that generates pay on the payroll controls the deductions taken. Payroll history shows the reduction of hours and gross by a reduction of the current pay and not by a separate docking pay history row.

Back to Top

PDF documents require the latest version of Adobe Acrobat Reader.