USPS Fiscal Year-End Close Manual –
Employees Who Owe for Optional Holidays
Option 3: Reduction of Gross
Follow these steps if the reduction of the gross pay of an employee for an overpayment of regular hours is from a prior pay period.
AGENCY, BATCH NUMBER, PAGE NUMBER
> GUH XXX, 0001, 0001 ON HUAU1 --------STANDARD TIME REPORTING--------- _ AGENCY --> 00XXX BATCH NUMBER--> 0001 PAGE NUMBER--> 00001 EMPLOYEE T TRN STATE DEP O S D DATE DATE HOURS RATE NUMBER C CDE LOCAL SEC T H E FROM TO AMT D D (2ND LINE) LABOR DIST CDE ADJ AMT XXXXXXXXXX X 700 0000 _____ 0 0 7 060120XX 063020XX 00800 0000000 ______________ – 2 MM/DD/YYYY 15:38:06 1 M3LL TARN ____
- Access HUAU1.
- Enter I in the
SUBCOMMANDfield of a blank page or
Enter R in the
SUBCOMMANDfield of an existing page.
- Enter the following fields as required:
- AGENCY (
- BATCH NUMBER (
- PAGE NUMBER (
- EMPLOYEE SSN (
Enter the employee’s SSN with two leading zeros.
- DED (
Enter a value indicating which special pays and deductions, if any, to take from this payment.
- DATE FROM (
Enter the beginning date for which the employee was overpaid.
- DATE TO (
Enter the ending date for which the employee was overpaid.
- HOURS (
Enter the number of hours the employee was overpaid (Five digits, the last two are hundredths of an hour).
- ADJ (
Enter "-" to subtract the hours overpaid from the regular hours of the pay period being processed.
- AMT (
REQUIRED) Enter 2 to reduce pay by the specified number of hours.
- AGENCY (
- Press Enter to process the transaction.
Note: This procedure reduces the gross pay by the amount that the employee earned in the prior pay period. The pay transaction that generates pay on the payroll controls the deductions taken. Payroll history shows the reduction of hours and gross by a reduction of the current pay and not by a separate docking pay history row.