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USPS Fiscal Year-End Close Manual
Employees Who Owe for Optional Holidays

Employee Accumulator Update Process

Screen:

HTMU1 (Employee Manual Pays 1)

Key Fields:

AGENCY, EMPLOYEE SSN, PAGE NUMBER

> GUH   XXX                                                           ON HTMU1 
                                                                                
                    ---------EMPLOYEE MANUAL PAYS 1---------                    
                                                                                
 __ AGENCY --> 00000 EMPLOYEE SSN-> 0000000000 - X PAGE NUMBER--> 00000         
                                                                                
 TRN  REF NO.    PYMT DT    BEG DT   END DT  REAS  OLD PMT NO  TU     NET    + Y 
 503 0220335016  050120XX  040120XX  043020XX RM   0000000001  00  00041266  -  
                                                                                
     ST/   DPT   O S     ---DATE---      HOURS  SALARY/  SU  LABOR DISTRIB      
     LOC   SEC   T H    FROM     -TO-           AMOUNT   ST       CODE       + Y 
 400 0000        0 0  00000000 00000000  00000  0081867  00                  -  
 400 0000        0 0  00000000 00000000  00000  0000000  00                     
     ST/L    FIT    OASDI    HI     SIT      DI   LOCAL  OTHER   GROSS       + Y 
 500 0000  0011169  005076 001187 00000000 00000 0000000 00000   81867       -  
                                                                                
     NO -AMT- NO -AMT- NO -AMT- NO -AMT- NO -AMT- NO -AMT- NO -AMT- NO -AMT- + Y 
 550 05 07777 25 07777 53 15392 00 00000 00 00000 00 00000 00 00000 00 00000 -  
                                                                                
   SP ST/   DPT  P SU     ---DATE---      SPPAY SP PAY  NONTX LABOR DISTRIB     
   NO LOC   SEC  I ST    FROM     -TO-    HOURS AMOUNT   AMT       CODE      + Y 
 6 00 0000       0 00  00000000 00000000  00000 0000000 00000                -  
 A287W-NO RECORD/S FOUND                                                        
                                       MM/DD/YYYY  09:43:36 1 M3LL PARJ ____  

Action:

  1. Access HTMU1.
  2. Enter I in the SUBCOMMAND field.
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • EMPLOYEE SSN (KEY)
    • PAGE NUMBER (KEY)
    • 503 Transaction/Row
      • REF NO (DISPLAY)
        The system automatically generates this unique number.
      • PYMT DT (REQUIRED)
        Enter the date the payment was issued. This date cannot be in the prior calendar year.
      • BEG DT/END DT (REQUIRED)
        Enter the pay period begin and end date for the payment being adjusted.
      • REAS (REQUIRED)
        RM
      • OLD PMT NO (OPTIONAL)
        The check number being adjusted.
      • NET (REQUIRED)
        Enter the net amount of the adjustment.
      • +ADJUSTMENT INDICATOR (REQUIRED)
        Enter a negative indicator. (–)
    • 400 Transaction Row
      • SALARY/AMOUNT (REQUIRED)
        Enter the gross salary calculated for the overpayment.
      • +ADJUSTMENT INDICATOR (REQUIRED)
        Enter a negative indicator. (–)
    • 500 Transaction/Row
      • FIT (OPTIONAL)
        The amount of federal income tax to be adjusted from this payment.
      • OASDI (OPTIONAL)
        The amount of Old Age, Survivors and Disability Insurance (OASDI) to be adjusted from this payment.
      • HI (OPTIONAL)
        The amount of Hospital Insurance (HI) to be adjusted from this payment.
      • GROSS (REQUIRED)
        Enter the gross salary calculated for the overpayment.
      • +ADJUSTMENT INDICATOR (REQUIRED)
        Enter a negative indicator. (–)
    • 550 Transaction/row
      • NO (REQUIRED)
        Enter the payroll deduction number being adjusted on this payment (e.g., 05, ERS employee retirement, 025, ERS state matching retirement).
      • AMT (REQUIRED)
        Enter the deduction amount being adjusted.
      • +ADJUSTMENT INDICATOR (REQUIRED)
        Enter a negative indicator. (–)
    • 6XX Transaction/row
      • SP NO (REQUIRED)
        Enter the special pay number, if any, to be adjusted.
      • SP PAY AMOUNT (REQUIRED)
        Enter the dollar amount of the special pay.
      • +ADJUSTMENT INDICATOR (REQUIRED)
        Enter a negative indicator. (–)
  4. Press Enter to process the transaction.
  5. Access the Manual Pay Balancing (HTMMB) screen to verify the transaction is in balance. If the record does not balance, check the values in all the fields, then go to HTMU1 and make corrections. The transaction cannot be processed until it is balanced.
  6. Run a final payroll to process this transaction.

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