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USPS Fiscal Year-End Close Manual
Employees Who Owe for Optional Holidays

Option 1: Net Overpayment Received from the Employee

Follow these steps if the employee elects to repay the net difference of the overpayment.

Action:

  1. Calculate the net amount of the overpayment of compensation to the employee. The employee must then write a check for the net amount overpaid.
  2. Deposit the employee’s overpayment check into the state’s treasury, using transaction code 188, PCA 99915, comptroller object 3790, Appropriation 07738 and Agency Fund 9015.
    Note: This step (an overnight process) must be completed before proceeding to the next step.
  3. Set up the returned monies transaction on the HTMU1 screen after the deposit has posted to Fund 9015.
    Note: The transaction will update accumulators on the night entered, but the transaction will go to the pending file and will not post to history until a final payroll is processed.

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