USPS Fiscal Year-End Close Manual –
Employees Who Owe for Optional Holidays
Option 1: Net Overpayment Received from the Employee
Follow these steps if the employee elects to repay the net difference of the overpayment.
- Calculate the net amount of the overpayment of compensation to the employee. The employee must then write a check for the net amount overpaid.
- Deposit the employee’s overpayment check into the state’s treasury, using transaction code 188, PCA 99915, comptroller object 3790, Appropriation 07738 and Agency Fund 9015.
Note: This step (an overnight process) must be completed before proceeding to the next step.
- Set up the returned monies transaction on the HTMU1 screen after the deposit has posted to Fund 9015.
Note: The transaction will update accumulators on the night entered, but the transaction will go to the pending file and will not post to history until a final payroll is processed.