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USPS Fiscal Year-End Close Manual –
Leave Accounting Rollover

Establish Parameters To Run the Leave Accrued (565) Report

Run Report 565 to review the vacation and sick leave year-to-date balances and hours accrued in the current leave accounting month and ensure that employees received the proper accruals. This report may be run the same day as Report 156.

Screen:

HNKLA (Leave Accounting Report Requests and Flags)

Key Field:

AGENCY

   GU    OOXXX                                                       ON HNKLA
                                                           
                   LEAVE ACCOUNTING REPORT REQUESTS AND FLAGS -- 
                                                                 
 R   AGENCY---->    00XXX 
                                                               
    LA PROCESS DATE---> 08/31/2021         LAST 156 ACCR DT--> 07/01/2021 
    START DATE--------> 08/01/2021         END DATE----------> 08/31/2021 
    LA WARRANT START--> 00/00/0000         LA WARRANT END----> 00/00/0000 
                                                                                  
    EMPLOYEE LEAVE SUMMARY-------537-> _   PROJ LEAVE CONVERTED TO SICK-569-> _ 
    PAYMENT AUDIT REPORT---------557-> _   EMPLOYEE FMLA LEAVE----------573-> _ 
    SICK LEAVE POOL ACTIVITY-----561-> _   COMPENSABLE LEAVE REPORT-----574-> _ 
    EMPLOYEE LEAVE BALANCES------563-> _   PAYROLL INTERFACE------------594-> _ 
    EMPLOYEE LEAVE ACCRUED-------565-> Y   PAYROLL RECONCILIATION-------595-> _ 
    EMPLOYEE EXCESS VACATION-----567-> _   TIME FORFEITURE REPORT-------597-> _ 
                                                                                  
    REPORT FISCAL YEAR--->   2021          LA SYSTEM FLAG------> 1          
    MILITARY FISCAL YEAR---> 2021                                              
                                       MM/DD/YYYY  09:12:53   M3LL PARJ ____

Action:

  1. Access HNKLA.
  2. Enter R in the SUBCOMMAND field.
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • LA PROCESS DATE (REQUIRED)
      Enter 08/31/2021 (the last day of the current leave accounting month).
    • REPORT FISCAL YEAR (REQUIRED)
      Enter 2021 (the current fiscal year).
    • EMPLOYEE LEAVE ACCRUED (565) (REQUIRED)
      Enter Y.
  4. Press Enter to process the transaction.
  5. Set up parameters for Report 156 on the Standard Report Request (HSRPT) screen.