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USPS Fiscal Year-End Close Manual
Leave Accounting Rollover

Establish Parameters To Run the Employee Leave Balances (563) Report

Run the Employee Leave Balances (Report 563) before the August payroll to determine which employees have not made up optional holidays taken during fiscal 2020. Any employee with hours indicated in the optional holiday owed column has taken optional holiday hours that have not been made up.

Screen:

HNKLA (Leave Accounting Report Requests and Flags)

Key Field:

AGENCY

  GU    OOXXX                                                        ON HNKLA
    
                 LEAVE ACCOUNTING REPORT REQUESTS AND FLAGS --                    
                                                                                  
 R   AGENCY---->    00XXX                    
                                                                                  
    LA PROCESS DATE---> 07/31/2020         LAST 156 ACCR DT--> 07/01/2020 
    START DATE--------> 08/01/2020         END DATE----------> 08/31/2020 
    LA WARRANT START--> 00/00/0000         LA WARRANT END----> 00/00/0000 
                                                                                  
    EMPLOYEE LEAVE SUMMARY-------537-> _   PROJ LEAVE CONVERTED TO SICK-569-> _ 
    PAYMENT AUDIT REPORT---------557-> _   EMPLOYEE FMLA LEAVE----------573-> _ 
    SICK LEAVE POOL ACTIVITY-----561-> _   COMPENSABLE LEAVE REPORT-----574-> _ 
    EMPLOYEE LEAVE BALANCES------563-> Y   PAYROLL INTERFACE------------594-> _ 
    EMPLOYEE LEAVE ACCRUED-------565-> _   PAYROLL RECONCILIATION-------595-> _ 
    EMPLOYEE EXCESS VACATION-----567-> _   TIME FORFEITURE REPORT-------597-> _ 
                                                                                  
    REPORT FISCAL YEAR--->   2020          LA SYSTEM FLAG------> 1          
    MILITARY FISCAL YEAR---> 2020          FMLA SYSTEM FLAG----> 3          
                                                                                  
                                       MM/DD/YYYY  09:12:53   M3LL PARJ ____      

Action:

  1. Access HNKLA.
  2. Enter R in the SUBCOMMAND field.
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • LA PROCESS DATE (REQUIRED)
      Enter 07/31/2020 (the last day of the current leave accounting month).
    • REPORT FISCAL YEAR (REQUIRED)
      Enter 2020 (the current fiscal year).
    • EMPLOYEE LEAVE BALANCES (563) (REQUIRED)
      Enter Y.
  4. Press Enter to process the transaction.