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USPS Fiscal Year-End Close Manual –
Leave Accounting Rollover

Run the Military Rollover Exception Listing (598) Report

(Federal Fiscal Year-End Rollover)

If your agency had employees who used military leave in the current fiscal year, you must run Report 598.

This report should only be run after all September leave entries and accruals have been completed. HNKLA will display the option to run Report 598 from Oct. 1 - Dec. 31. The option will be removed after a successful military rollover.

Report 598 will create HM8U2 records with the carry-forward balance for military leave and HM9U1 records for military leave lost. The report will produce an output indicating the federal fiscal year rollover was successfully completed or errors occurred. The Military Fiscal Year 2020 field on HNKLA will update to the new Military Fiscal Year 2021 when report 598 is run.

The Leave Report Options (HPRLA) screen can be used to mask the Social Security number.

Screen:

HNKLA (Leave Accounting Report Requests and Flags)

Key Field:

AGENCY

   GU    OOXXX __________________________________________________  __ON HNKLA
  
                 LEAVE ACCOUNTING REPORT REQUESTS AND FLAGS                   
                                                                              
R__ AGENCY---->   00XXX 
                                                                              
    LA PROCESS DATE---> 09/30/2020         LAST 156 ACCR DT--> 09/01/2020     
    START DATE--------> 09/01/2020         END DATE----------> 09/30/2020     
    LA WARRANT START--> 00/00/0000         LA WARRANT END----> 00/00/0000     
                                                                              
    EMPLOYEE LEAVE SUMMARY-----537-> _   PROJ LEAVE CONVERTED TO SICK-569-> _ 
    PAYMENT AUDIT REPORT-------557-> _   EMPLOYEE FMLA LEAVE----------573-> _ 
    SICK LEAVE POOL ACTIVITY---561-> _   COMPENSABLE LEAVE REPORT-----574-> _ 
    EMPLOYEE LEAVE BALANCES----563-> _   PAYROLL INTERFACE------------594-> _ 
    EMPLOYEE LEAVE ACCRUED-----565-> _   PAYROLL RECONCILIATION-------595-> _ 
    EMPLOYEE EXCESS VACATION---567-> _   TIME FORFEITURE REPORT-------597-> _ 
                                         MILITARY LEAVE ROLLOVER------598-> Y
                                       
    REPORT FISCAL YEAR---> 2021          LA SYSTEM FLAG------> 1 
    MILITARY FISCAL YEAR-> 2020          FMLA SYSTEM FLAG----> 3

Action:

  1. Access HNKLA.
  2. Enter R in the SUBCOMMAND field.
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • LA PROCESS DATE (REQUIRED)
      Enter the last day of the current leave accounting month
    • MILITARY LEAVE ROLLOVER (REQUIRED)
      Enter Y.
  4. Press Enter to process the transaction.