USPS Fiscal Year-End Close Manual –
Leave Accounting Rollover

Establish Parameters to Run the Fiscal Year End Employee Excess Vacation Leave (567) Report

The Employee Excess Vacation Leave (567) Report shows the vacation hours that were converted to sick hours. This report may be run the same day as Report 158.

Screen:

HNKLA (Leave Accounting Report Requests and Flags)

Key Field:

AGENCY

   GU    OOXXX                                                 ON HNKLA
                 LEAVE ACCOUNTING REPORT REQUESTS AND FLAGS --                  
                                                                                
R__ AGENCY---->   00000 
                                                                                
    LA PROCESS DATE---> 09/30/2019       LAST 156 ACCR DT--> 08/01/2019 
    START DATE--------> 09/01/2019       END DATE----------> 09/30/2019       
    LA WARRANT START--> 00/00/0000       LA WARRANT END--->  00/00/0000       
                                                                                
    EMPLOYEE LEAVE SUMMARY-------537-> _ PROJ LEAVE CONVERTED TO SICK-569-> _ 
    PAYMENT AUDIT REPORT---------557-> _ EMPLOYEE FMLA LEAVE----------573-> _ 
    SICK LEAVE POOL ACTIVITY-----561-> _ COMPENSABLE LEAVE REPORT-----574-> _ 
    EMPLOYEE LEAVE BALANCES------563-> _ PAYROLL INTERFACE------------594-> _ 
    EMPLOYEE LEAVE ACCRUED-------565-> _ PAYROLL RECONCILIATION-------595-> _ 
    EMPLOYEE EXCESS VACATION-----567-> Y TIME FORFEITURE REPORT-------597-> _ 
                                                                                
    REPORT FISCAL YEAR--->   2020         LA SYSTEM FLAG------> 1         
    MILITARY FISCAL YEAR---> 2019         FMLA SYSTEM FLAG----> 3         
                                                                                
                                       MM/DD/YYYY  09:12:53   M3LL PARJ ____    

Action:

1. Access HNKLA.
2. Enter R in the SUBCOMMAND field
3. Enter the following fields as required:
   • LA PROCESS DATE (REQUIRED)
     Enter 09/30/2019 (the last day of the current leave accounting month).
   • REPORT FISCAL YEAR (REQUIRED)
     Enter 2020 (the new fiscal year).
   • EMPLOYEE EXCESS VACATION (567) (REQUIRED)
     Enter Y.
4. Press Enter to process the transaction.