USPS Fiscal Year-End Close Manual –
Leave Accounting Rollover
Establish Date Parameters To Run the Leave Rollover Exception Listing (158) Report
The Leave Rollover Exception Listing (Report 158) is a USPS leave accounting module batch process that produces a report listing exceptions that occurred during rollover, and indicates when the rollover is successful or when it fails. Report 158 incorporates all employee records on the leave balance table and uses them to perform the following:
- Automatically carry forward FLSA overtime, sick leave, sick pool awarded, extended sick leave, wellness leave, fitness leave, state compensatory time, administrative leave, holiday compensatory time and the maximum allowable vacation leave.
- Credit excess vacation hours to the employee’s sick leave balance.
- Roll sick leave pool balance from fiscal 2021 as the beginning balance for fiscal 2022.
- Change sick leave pool amounts to zeros for the
CONTRIBUTED, AWARDED, RETURNED
andRECLAIMED
fields.
Note: If your agency manually accrues, an LOA must be sent to your agency’s USPS representative before running Report 158 to change the LAST 156 ACCR DT
field to 08/01/2021.
Screen:
HNKLA (Leave Accounting Report Requests and Flags)
Key Field:
AGENCY
GU OOXXX ON HNKLA LEAVE ACCOUNTING REPORT REQUESTS AND FLAGS -- R__AGENCY----> OOXXX LA PROCESS DATE---> 09/30/2021 LAST 156 ACCR DT--> 08/01/2021 START DATE--------> 09/01/2021 END DATE----------> 09/30/2021 LA WARRANT START--> 00/00/0000 LA WARRANT END----> 00/00/0000 EMPLOYEE LEAVE SUMMARY-------537-> _ PROJ LEAVE CONVERTED TO SICK-569-> _ PAYMENT AUDIT REPORT---------557-> _ EMPLOYEE FMLA LEAVE----------573-> _ SICK LEAVE POOL ACTIVITY-----561-> _ COMPENSABLE LEAVE REPORT-----574-> _ EMPLOYEE LEAVE BALANCES------563-> _ PAYROLL INTERFACE------------594-> _ EMPLOYEE LEAVE ACCRUED-------565-> _ PAYROLL RECONCILIATION-------595-> _ EMPLOYEE EXCESS VACATION-----567-> _ TIME FORFEITURE REPORT-------597-> _ REPORT FISCAL YEAR---> 2022 LA SYSTEM FLAG------> 1 MILITARY FISCAL YEAR---> 2021 FMLA SYSTEM FLAG----> 3 MM/DD/YYYY 09:12:53 M3LL PARJ ____
Action:
- Access HNKLA.
- Enter R in the
SUBCOMMAND
field. - Enter the following fields as required:
- AGENCY (
KEY
) - LA PROCESS DATE (
REQUIRED
)
Enter 09/30/2021 (the last day of the current leave accounting month). - REPORT FISCAL YEAR (
REQUIRED
)
Enter 2022 (the new fiscal year).
- AGENCY (
- Press Enter to process the transaction.
- Set up parameters on the HSRPT screen for Report 158.