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USPS Fiscal Year-End Close Manual –
Leave Accounting Rollover

Establish Date Parameters to Run the Leave Exception Listing Rollover (158) Report

The Leave Rollover Exception Listing (Report 158) is a USPS leave accounting module batch process that produces a report listing exceptions that occurred during rollover, and indicates when the rollover is successful or when it fails. Report 158 incorporates all employee records on the leave balance table and uses them to perform the following:

  • Automatically carry forward FLSA overtime, sick leave, sick pool awarded, extended sick leave, wellness leave, fitness leave, state compensatory time, administrative leave, holiday compensatory time and the maximum allowable vacation leave.
  • Credit excess vacation hours to the employee’s sick leave balance.
  • Roll sick leave pool balance from fiscal 2019 as the beginning balance for fiscal 2020.
  • Change sick leave pool amounts to zeros for the CONTRIBUTED, AWARDED, RETURNED and RECLAIMED fields.

Note: If your agency manually accrues, an LOA must be sent to your agency’s USPS representative prior to running Report 158 to change the LAST 156 ACCR DT field to 08/01/2019.

Screen:

HNKLA (Leave Accounting Report Requests and Flags)

Key Field:

AGENCY

   GU    OOXXX                                                      ON HNKLA
    
              LEAVE ACCOUNTING REPORT REQUESTS AND FLAGS --                   
                                                                                  
  R__AGENCY---->   OOXXX 
                                                                                  
     LA PROCESS DATE---> 09/30/2019       LAST 156 ACCR DT--> 08/01/2019 
     START DATE--------> 09/01/2019       END DATE----------> 09/30/2019        
     LA WARRANT START--> 00/00/0000       LA WARRANT END----> 00/00/0000        
                                                                                  
     EMPLOYEE LEAVE SUMMARY-------537-> _ PROJ LEAVE CONVERTED TO SICK-569-> _  
     PAYMENT AUDIT REPORT---------557-> _ EMPLOYEE FMLA LEAVE----------573-> _  
     SICK LEAVE POOL ACTIVITY-----561-> _ COMPENSABLE LEAVE REPORT-----574-> _  
     EMPLOYEE LEAVE BALANCES------563-> _ PAYROLL INTERFACE------------594-> _  
     EMPLOYEE LEAVE ACCRUED-------565-> _ PAYROLL RECONCILIATION-------595-> _  
     EMPLOYEE EXCESS VACATION-----567-> _ TIME FORFEITURE REPORT-------597-> _  
                                                                                  
    REPORT FISCAL YEAR--->   2020         LA SYSTEM FLAG------> 1 
    MILITARY FISCAL YEAR---> 2019         FMLA SYSTEM FLAG----> 3 
                                                                                  
                                        MM/DD/YYYY  09:12:53   M3LL PARJ ____

Action:

  1. Access HNKLA.
  2. Enter R in the SUBCOMMAND field
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • LA PROCESS DATE (REQUIRED)
      Enter 09/30/2019 (the last day of the current leave accounting month).
    • REPORT FISCAL YEAR (REQUIRED)
      Enter 2020 (the new fiscal year).
  4. Press Enter to process the transaction.
  5. Set up parameters on the HSRPT screen for Report 158.