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USPS Fiscal Year-End Close Manual –
Leave Accounting Rollover

Establish Parameters for the Compensable Leave (574) Report

The Compensable Leave (Report 574) provides the current and non-current liability amounts for compensated absences liability for agencies. It is consistent with GASB Statement No. 34, Basic Financial Statements—and Management’s Discussion and Analysis—for State and Local Governments, which requires liabilities whose average maturities are greater than one year to be reported. The liabilities must be reported in the government-wide financial statement of net assets in two components: the amount due within one year (current) and the amount due in more than one year (non-current).

The summary information at the end of Report 574 is necessary for the agency in preparing its annual financial report. The detailed information in the report is necessary to support the agency balances during an audit. All employees that have had a balance (during the fiscal year) of compensatory time, overtime or vacation leave are included in the report. The report shows balance information (in hours and dollars) at the beginning of the fiscal year and the current balance, divided into current and non-current components. It also shows the employee’s organization code, SSN, name and, for both the beginning and end of the fiscal year, the salary/hourly rate, along with any salary/hourly rate change.

All leave accounting activity for the fiscal year must be completed before requesting this report.

Screen:

HNKLA (Leave Accounting Report Requests and Flags)

Key Field:

AGENCY

   GU    OOXXX                                                      ON HNKLA
   
                 LEAVE ACCOUNTING REPORT REQUESTS AND FLAGS --                    
                                                                                  
 R__ AGENCY---->   00000 
                                                                                  
     LA PROCESS DATE---> 08/31/2019       LAST 156 ACCR DT--> 08/01/2019 
     START DATE--------> 08/01/2019       END DATE----------> 08/31/2019 
     LA WARRANT START--> 00/00/0000       LA WARRANT END----> 00/00/0000 
                                                                               
     EMPLOYEE LEAVE SUMMARY-------537-> _ PROJ LEAVE CONVERTED TO SICK-569-> _ 
     PAYMENT AUDIT REPORT---------557-> _ EMPLOYEE FMLA LEAVE----------573-> _ 
     SICK LEAVE POOL ACTIVITY-----561-> _ COMPENSABLE LEAVE REPORT-----574-> Y 
     EMPLOYEE LEAVE BALANCES------563-> _ PAYROLL INTERFACE------------594-> _ 
     EMPLOYEE LEAVE ACCRUED-------565-> _ PAYROLL RECONCILIATION-------595-> _ 
     EMPLOYEE EXCESS VACATION-----567-> _ TIME FORFEITURE REPORT-------597-> _ 
                                                                                  
    REPORT FISCAL YEAR--->   2019         LA SYSTEM FLAG------> 1 
    MILITARY FISCAL YEAR---> 2019         FMLA SYSTEM FLAG----> 3 
                                                                        
                                        MM/DD/YYYY  09:12:53   M3LL PARJ ____

Action:

  1. Access HNKLA.
  2. Enter R in the SUBCOMMAND field
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • LA PROCESS DATE (REQUIRED)
      Enter 08/31/2019 (the last day of the fiscal year).
    • REPORT FISCAL YEAR (REQUIRED)
      Enter 2019 (the current fiscal year).
    • COMPENSABLE LEAVE REPORT (574) (REQUIRED)
      Enter Y
  4. Press Enter to process the transaction.