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USPS Fiscal Year-End Close Manual –
Post-Rollover September Entry for Position Changes

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Overview

After completion of the employee assignment rollover, non-legislative reclassifications for Sept. 1 can be entered along with the regular September personnel actions.

The Position Table (HNPFY) screen allows changes to the 09/01/2020 budgeted values on the Position Table (HNPU1) screen. The HNPFY screen can be used only for 09/01/2020 HNPU1 records.

HNPFY modifications should be made before the assignment rollover to be included in the F21, HNH and HMP rollover records. If the HNPFY modifications are done after the assignment rollover, the agency must also enter a personnel action on HMPHR that modifies the HNH and HMP records.

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Update to the 09/01/2020 Position Record

Screen:

HNPFY (Position Table)

Key Fields:

AGENCY, POSITION, EFFECTIVE DATE

> GU    00XXX,1001061,09/01/2020                                  ON HNPFY 
                                                                                
               ----------------POSITION TABLE--------------------               
R__ AGENCY---> 00XXX    POSITION--> 1001061    EFFECTIVE DATE--> 09/01/2020
                                                UNDER/OVER FILL-> S            
 ORG CD--> 01H06010    ADMINISTRATION                                           
 PCA/PCT-> P90202 / 100.0              EEO-4--> 01 / FINANCIAL ADMINISTRATION 
 LOC-----> 00001 JADE BUILDING         EXT LOC> _____                           
 FLSA ELIG/EEO CAT> ADMIN-EXEMPT  / P  CREATE/UPDATE POS-> C HAZ DUTY> N 
 BUD JOB CLS/TITLE> 1151  / PORTFOLIO MANAGER I                                   
    FUNC CLS/TITLE>       /                                                     
    GRP/STP B27 /    SALARY>  7,200.00 RATE>    .00000 HRS/FTE> 40.00 / 1.000 
    PAY FREQ/TYPE-> MONTHLY      / SALARY     POS CODE/TYPE-> C1 /   STD 
    SUPV POSITION-> ________                  BUDG UNIT-----> ___________       
    AUTH DATE-----> 00/00/0000                INACTIVE DATE-> 00/00/0000        
                                              LAST PAID DATE> 00/00/0000        
    SSN / NAME-> 999-00-0000 / DAVIS, ADAM                                      
 ACT JOB CLS/TITLE> 1150   PORTFOLIO MANAGER I                                   
    FUNC CLS/TITLE>                                                             
    GRP/STP> 1B18 /    SALARY>  7,200.00 RATE>    .00000 HRS/FTE> 40.00 / 1.000  
                                                                                
 BUD AMT>  84,996.00 ACT EXP>       0.00 PROJ EXP/LPS>  84,996.00  /      .00 
                                                                                
                                       MM/DD/YYYY  15:21:51   M3LL PARJ ____

Action:

  1. Access HNPFY.
  2. Enter R in the SUBCOMMAND field.
  3. Enter the following fields as required:
    • AGENCY (KEY)
    • POSITION (KEY)
    • EFFECTIVE DATE (KEY)
    • ORG CD (REQUIRED)
      Enter the organization code. This code must be established on the Organization Table (HNORG) screen with an effective date of 09/01/2020.

      Note: When an organization code is changed on HNPFY, the HMP record displays the changed data, but an action must be processed on the Employee Assignment Change (HMPHR) screen that updates the Employee Assignment History (HNHLS) screen. Agencies must first process 09/01/2020 post-rollover organization code changes on HNPFY. This only corrects the HNP position record; you must follow up with a Reason Code 038 transaction on HMPHR to update employee history.

    • PCA/PCT (REQUIRED)
      Enter the primary PCA or index and labor percent.
    • EEO-4 (REQUIRED)
      Enter EEO-4 function code as established on the EEO-4 Function Information (HDWE4) screen.
    • LOC (REQUIRED)
      Enter the location of the position. Establish valid locations on the Location Table (HNJU1) screen.
    • EXT LOC (OPTIONAL)
      A user-defined value to provide a further breakdown of the location code. Establish valid extended locations on HMJU1.
    • BUD JOB CLS/TITLE (REQUIRED/DISPLAY)
      In the first area of this field, enter the budgeted job classification code assigned to this position. Valid job class codes must be established on the Job Class Table (H7OU1) screen.

      The second area of this field displays the job class title after the transaction processes.
    • FUNC CLS/TITLE (OPTIONAL/DISPLAY)
      The budgeted functional job classification code assigned to this position. Use the functional job classes to break down a job class into agency-specific job classes and job titles.
    • GRP/STP (DISPLAY/REQUIRED)
      In the first area of this field, the budgeted pay group displays after the transaction processes.

      In the second area of this field, enter the pay step for Table C, 02 or 03 only.
    • SALARY (REQUIRED/OPTIONAL)
      Enter the amount budgeted for the position in a pay period. This field is required if the PAY TYPE is 2 (salaried).

      If the POSITION TYPE field contains:
      Code Description
      C Enter the amount budgeted for the position. This amount must be within the minimum and maximum salary rate amounts for the group and the table (1A, 1B or 1C).
      E Enter the amount budgeted to be paid to the position. This amount cannot exceed the amount of the appropriate pay group and step as specified on Table 03 (H7SLS).
      U Enter the amount budgeted for the position. This amount cannot exceed the amount of the appropriate pay group and step as specified on Table 02 (H7SLS).

      Note: If entering a value in this field, do not enter a value in the RATE field.

    • RATE (OPTIONAL)
      Rate for hourly employees only. For Table 02 (H7SLS), the budgeted amount must not exceed group and step. For Table 1A (H7S1A), 1B (H7S1B) and 1C (H7S1C), the rate must be within the minimum and maximum hourly rate amounts for the group and table. This field is required if the PAY TYPE is 1 (hourly).
    • HRS/FTE (REQUIRED)
      In the first area of this field, enter the number of hours budgeted for an employee to work in this position during a work week.

      In the second area of this field, enter a value indicating the percent of FTE budgeted for this position.

      For example, you would enter 20 hours per week in the HRS field and 0.500 in the FTE field or 40 hours per week in the HRS field and 1.000 in the FTE field.
    • PAY FREQ/TYPE (REQUIRED/REQUIRED)
      In the first area of this field, enter a value indicating the pay frequency.
      Code Description
      M Monthly (default)
      S Semimonthly
      In the second area of this field, enter a value indicating the employee’s pay type.
      Code Description
      1 Hourly
      2 Salary
      4 Part-time judge
    • POS CODE/TYPE (REQUIRED/REQUIRED)
      In the first area of this field, enter a value indicating the position code.
      Code Description
      C Classified (Pay Table 1A, 1B or 1C)
      U Unclassified (Pay Table 02)
      E Exempt (Pay Table 03)
      In the second area of this field, enter a value indicating the type of position. (Default is blank for STD, which means standard.)
    • AUTHORIZED DATE (OPTIONAL)
      Date the position was authorized.
  4. Press Enter to process the transaction.