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USPS Calendar Year-End Close Manual
The W‑2 Process

Federal Electronic File and Totals (Report 85)

The Comptroller’s office produces the Federal Electronic File and Totals Report (report 85). The report generates an electronic file that contains all USPS agencies’ W‑2 information in the format required by the Social Security Administration (SSA).

The Comptroller’s office verifies the agency totals on the W‑2 summary record by comparing them to agency totals on the federal electronic file.

Summary of Electronic File (Form 6559)

The Comptroller’s office transmits the electronic file to SSA for all agencies by the Jan. 31, 2019, deadline. After the file has been submitted to SSA, USPS representatives send each agency a copy of form 6559 with the agency totals. Keep this copy for your files. You do not need to send form 6559 to SSA.

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