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USAS T-Code Reference Guide
Transaction Codes Most Commonly Used

Commonly Used T-Codes

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T-Code Title
001
 ESTABLISH ORIGINAL EXPENDITURE BUDGET
003
 ESTABLISH ORIGINAL REVENUE BUDGET
006
 ADJUST EXPENDITURE BUDGET
009
 ADJUST REVENUE BUDGET
012
 APPROPRIATION TRANSFER OUT (EXPEND BDGT)
015
 APPROPRIATION TRANSFER OUT (REV BUDGET)
018
 APPROPRIATION TRANSFER IN (EXPEND BDGT)
021
 APPROPRIATION TRANSFER IN (REV BUDGET)
036
 LAPSE COMMITTED REVENUE APPROPRIATIONS
039
 LAPSE COLLECTED REVENUE APPROPRIATIONS
040
 UB EXPENDITURE BUDGET-TRANSFER OUT
041
 UB REVENUE BUDGET-TRANSFER OUT
042
 UB EXP BDGT-TRANSFER IN
043
 UB REV BDGT TRANSFER IN
145
 DEPOSIT OF PASS-THRU REVENUE IN TREASURY
149
 DEPOSITS IN EXCESS OF P/T REVENUE BUDGET
153
 RETURNED ITEMS - STATE TREASURY DEPOSIT
156
 NSF CHECK - SUSPENSE FUND COLLECTIONS
179
 DEPOSITS IN EXCESS OF REVENUE BUDGET
180
 RECORD REFUND OF EXPENDITURE
181
 REFUND OF EXPENDITURE-SUSPENSE FND DEPOS
188
 DEPOSIT FOR SUSP OR FDS HELD FOR OTHERS
195
 RECORD DEPOSIT OF REVENUE IN TREASURY
200
 ESTABLISH ORIGINAL PRE-ENCUMBRANCE
203
 ADJUST ORIGINAL PRE-ENCUMBRANCE
207
 RECORD ENCUMBRANCES (REPORTING AGENCIES)
210
 ESTABLISH ORIGINAL ENCUMBRANCE
213
 ESTABLISH ENCUMBRANCE - PRE-ENCUMBERED
214
 ADJ ORIGINAL ENC – ADD NEW SFX RECORDS
216
 ADJ ORIGINAL ENC – EXISTING SFX ONLY
217
 CANCEL ORIGINAL ENCUMBRANCE
220
 CANCEL ORIGINAL PRE-ENCUMBRANCE
222
 VOUCHERS PAYABLE – REFUND OF REVENUE
225
 ESTABLISH VOUCHERS PAYABLE
228
 VOUCHERS PAYABLE PRE-ENCUMBERED
229
 REFUND OF REVENUE - FUNDS HELD FOR OTHERS
231
 VOUCHER PAYABLE - ENCUMBERED
234
 V/P SUMMARY PAYEE SUSPENSE FUND COLLECTIONS
235
 VOUCHERS PAYABLE-SUSPENSE FND COLLECTION
246/903
 V/P PAYROLL REIMBURSEMENT PAYEE DETAIL / PAYROLL REIMBURSEMENT VENDOR
247/904
 V/P NON-PAYROLL REIMBURSEMENT DETAIL / PAYMENT REIMBURSEMENT VENDOR
258
 V/P SMMRY PAYEE SUSPENSE FNDS RFND - REV
264/905
 V/P NON-PAYROLL DIRECT BILLED DETAIL / PAYMENT DIRECT BILLED VENDOR
403/404
 CASH TRANSFER-IN / CASH TRANSFER-OUT
405/406
 REVENUE TRANSFER-IN / REVENUE TRANSFER-OUT
407/408
 EXPENDITURE TRANSFERS-OUT / EXPENDITURE TRANSFER-IN
420
 RECORD ACCOUNTS PAYABLE
467/468
 ACCRUED EXPENDITURE TRANSFER IN / ACCRUED EXPENDITURE TRANSFER OUT

Annual Financial Report (AFR) and Year-End T-Codes

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T-Code Title
454
 RESTATEMENT TO BEGINNING FUND BALANCE
456
 LEG TRANSFER OUT-COMMITTED GR
457
 LEG TRANSFER OUT-COLLECTED GR
459
 LEG APPN REVERSAL-GEN REVENUE
462
 LEG APPN FROM GEN REV - (NON CONTRL AGY)
463
 SPENT LEGISLATIVE APPROPRIATION
464
 TO LAPSE LEGISLATIVE APPROPRIATION
588
 GENERIC GL CASH FLOW DEBIT BALANCE-(REV)
589
 GENERIC GL CASH FLOW CREDIT BALANCE-(REV)
601
 REVERSE OF RECLASSIFICATION OF FUND BAL.
602
 RECLASSIFICATION OF FUND BALANCE
628
 GENERIC DEBIT ACT-TRANSFER OUT-LOCAL FDS
629
 GENERIC CREDIT ACT-TRANSFER IN-LOCAL FDS
630
 GENERIC DEBIT ACTIVITY - NOMINAL REVENUE -NO REVRSE
631
 GENERIC CREDIT ACTIVITY -NOMINAL REVENUE -NO REVRSE
632
 GENERIC DEBIT ACTIVITY - NOMINAL EXPEND -NO REVERSE
633
 GENERIC CREDIT ACTIVITY -NOMINAL EXPEND -NO REVERSE
642
 EXPENDITURES PAID OUT OF LOCAL FUNDS
643
 REVENUES COLLECTED IN LOCAL FUNDS
644
 REAL GL DEBIT BALANCE-GENERIC
645
 REAL GL CREDIT BALANCE-GENERIC
646
 REAL GL DEBIT BALANCE-GENERIC (REVERSING)
647
 REAL GL CREDIT BALANCE-GENERIC (REVERSING)
654/655
 GENERIC DEBIT ACTIVITY-TRANSFER OUT / GENERIC CREDIT ACTIVITY-TRANSFER IN
656
 GENERIC ACTIVITY-OTHER FINANCING USES
657
 GENERIC ACTIVITY-OTHER FINANCING SOURCES
658
 GENERIC NOMINAL REVENUE (REVERSING)
659
 GENERIC NOMINAL EXPENDITURE (REVERSING)
660/661
 GENERIC TC FOR DUE TO/DUE FROM G/L / GENERIC TC FOR DUE TO/DUE FROM G/LS
662/663
 DUE FROM GL DEBIT W/RVSL-GENERIC / DUE TO GL CREDIT W/RVSL-GENERIC
664
 DUE TO/FROM OTHER COMPONENT-DEBIT
665
 DUE TO/FROM UNIV COMPONENT-CREDIT
666
 DUE FROM GL DEBIT W/RVSL-UNIV COMPONENT
667
 DUE TO GL CREDIT RVSL-OTHER COMPONENT
669
 RECLASSIFICATION OF NET ASSETS-PROP
672
 REVERSAL OF NET ASSET RECLASSIFICATION

AFR Basis Conversion T-Codes

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T-Code Title
502
 BC-DEBIT EXPENSE ACTIVITY FT 12
503
 BC-CREDIT EXPENSE ACTIVITY FT 12
504
 BC-DEBIT EXPENSE ACTIVITY W/ RVSL FT 12
505
 BC-CREDIT EXPENSE ACTIVITY W/ RVSL FT 12
510
 BC-DEBIT REVENUE ACTIVITY
511
 BC-CREDIT REVENUE ACTIVITY
512
 BC-DEBIT EXPENSE ACTIVITY
513
 BC-CREDIT EXPENSE ACTIVITY
516
 BC-ADJ OTHER FINANCING SOURCES ACTIVITY
517
 BC-ADJ OTHER FINANCING USES ACTIVITY
518
 BC-RESTATEMENT TO BEGINNING NET ASSETS
522
 BC-ALLOCATE NET ASSETS
523
 BC-RVSL OF ALLOCATION OF NET ASSETS
530
 BC-DEBIT REVENUE ACTIVITY W/ RVSL FT 21
531
 BC-CREDIT REVENUE ACTIVITY W/ RVSL FT 21
532
 BC-DEBIT EXPENSE ACTIVITY W/ RVSL FT 21
533
 BC-CREDIT EXPENSE ACTIVITY W/ RVSL FT 21
534
 BC-DEBIT BALANCE SHEET ACCOUNT
535
 BC-CREDIT BALANCE SHEET ACCOUNT
536
 BC-DEBIT BALANCE SHEET ACCT W/ RVSL
537
 BC-CREDIT BALANCE SHEET ACCT W/ RVSL