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USAS Coding Instructions

D26 Agency Code 1 Profile

Agency defined. The Agency Code 1 Profile (D26) screen allows agencies to establish additional coding elements in USAS for the agency’s own tracking and reporting purposes.

Agency Code 1 can be inferred from the index or program cost account (PCA), or can be entered manually on a transaction. There are no system edits to require Agency Code 1. However, if one is entered on the transaction, it is edited against the D26 profile unless the Agency Profile (D02) DATA RELATED ERRORS position 4 is set to W (Warning) or I (Ignore).

Several requestable reports access this information, such as the following DAFRs:

Subgrantee Budgets, Advances and Expenditures (DAFR8410)
Grant Revenues and Expenditures by Program (DAFR8420)
Grant Revenues and Expenditures by Organization (DAFR8430)
Revenues and Expenditures by Fund, Organization, Program and Object (DAFR9200)
Revenues and Expenditures by Fund, Program, Organization and Object (DAFR9210)
Revenues and Expenditures by Organization, Fund, Program and Object (DAFR9220)
Revenues and Expenditures by Organization, Program, Fund and Object (DAFR9230)
Revenues and Expenditures by Program, Fund, Organization and Object (DAFR9240)
Revenues and Expenditures by Program, Organization, Fund and Object (DAFR9250)

 TEXAS  SD26           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                      AGENCY CODE 1 PROFILE                       PROD 
                                                                                
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                                                                                
              AGENCY:       (MUST BE IN D02 AGENCY PROFILE)                     
                                                                                
       AGENCY CODE 1:                                                           
                                                                                
               TITLE:                                                           
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                         STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                                
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS

ACTION (Required)
Enter the one-character action code.

A	Add a new record
C	Change an existing record*
D	Delete an existing record*
N	Next – Recall next record Note: The agency number is a required field for the next action to display information.
R	Recall

*Note: Record must be recalled before this action can be performed.

AGENCY (Control key – Required)
Enter the three-digit agency number assigned to the agency.

AGENCY CODE 1 (Control key – Required)
Enter the agency code 1 (up to four characters).

TITLE (Required to add new record)
Enter the agency code 1 title (up to 40 characters).

STATUS CODE (Optional)
Enter the one-character status code.

A	Active (Default)
I	Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1	(Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3	(End) Returns the screen to the menu associated with that screen.
F4	(Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6	(Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.