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USAS Coding Instructions

D18 NACUBO Fund Profile

Centrally defined. The NACUBO Fund Profile (D18) screen creates fund classifications for colleges and universities. National Association of College and University Business Officers (NACUBO) funds were used before the implementation of Statement Number 34 of the Governmental Accounting Standards Board (GASB). Before GASB 34, the NACUBO fund structure (see Data Classification Structure on the USAS Reference page) was used in preparing the Annual Comprehensive Financial Report (ACFR).

• NACUBO fund is set up as a one-to-one relationship with the NACUBO Subfund Profile (D38).
• NACUBO fund is inferred by the D38; it cannot be directly input on transactions.
• NACUBO fund is not posted to the financial tables; it is used for reporting only.

 TEXAS  SD18           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                      NACUBO FUND PROFILE                         PROD 
                                                                                
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                                                                                
                   NACUBO FUND:                                                 
                                                                                
                         TITLE:                                                 
                                                                                
             NACUBO FUND GROUP:    (MUST BE IN D17 NACUBO FUND GROUP PROFILE)   
                                                                                
              NACUBO FUND TYPE:                                                 
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                         STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS                                         
 

ACTION (Required)
Enter the one-character action code.

*Note: Record must be recalled before this action can be performed.

NACUBO FUND (Control key – Required)
Enter the four-digit NACUBO fund.

TITLE (Required to add new record)
Enter the fund title (up to 40 characters).

NACUBO FUND GROUP (Required to add new record)
Enter the two-digit NACUBO fund group. See the NACUBO Fund Group Profile (D17) for a listing of valid values.

NACUBO FUND TYPE (Required to add new record)
Enter the two-character fund type.

STATUS CODE (Optional)
Enter the one-character status code.

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions