Statewide Payroll/Personnel Reports Guide –
Attorney General New Hire Report
Overview
The Attorney General New Hire Report provides general information about all employees newly hired during the previous 60 days by all state agencies and institutions of higher education. The report fulfills the federal requirement for employer reporting of new hires to the Child Support Division of the Office of the Attorney General (OAG).
Report Frequency
The report is produced every other Friday and is downloaded to the OAG and the agency or institution the following Monday. Employees are reported one time. The report captures information for employees who have been entered into the payroll systems since the last report date and who have employment dates going back not more than 60 days from the current report.
Who Receives the Report
The OAG receives this report directly from the Comptroller’s office every two weeks. Each agency and institution also receives a copy of its own report data. Agencies and institutions do not have to resubmit this report to the OAG.
What You Should Do With the Report
This report is provided for informational purposes. Review each employee on the report and verify that all personnel information is correct.
Report Description
This information is reported to the OAG:
| Subject | Details |
|---|---|
| Agency or institution |
|
| Employees hired within 60 days of the report date |
|
Where the Information Comes From
The information used to produce the Attorney General New Hire Report comes from new hire records that agencies or institutions enter or submit to the Human Resource Information System (HRIS) or the Standardized Payroll/Personnel Reporting System (SPRS).
The Centralized Accounting and Payroll/Personnel System (CAPPS) HR/Payroll Hub and Central agencies submit data to SPRS to facilitate statewide reporting requirements. Corrections made in CAPPS are generated and sent to SPRS via an automated batch process when applicable.
Sample Report
REPORT: F48BAGCS-1 STATE OF TEXAS DATE: 09/28/2007
STATEWIDE REPORTING GROUP TIME: 21:37:03
ATTORNEY GENERAL NEW HIRE REPORT PAGE: 1
AGENCY: xxx YOUR AGENCY/INSTITUTION NAME HERE
AGENCY ADDIRESS HERE CITY TX ZIP
SSN FIRST NAME I LAST NAME ADDRESS LINE 1 / DOB & HIRE DATE CITY / STATE & ZIP CODE
-----------------------------------------------------------------------------------------------------------------------------------
xxx-xx-xxxx JANE A DOE 123 4TH STREET ANYTOWN USA
12/10/1985 09/01/2007 ST ZIPCD
xxx-xx-xxxx JOHN A SMITH 125 4th STREET ANYTOWN USA
04/04/1971 09/01/2007 ST ZIPCD
xxx-xx-xxxx JANE B DOE 123 4TH STREET ANYTOWN USA
12/10/1985 09/01/2007 ST ZIPCD
xxx-xx-xxxx JOHN B SMITH 125 4th STREET ANYTOWN USA
04/04/1971 09/01/2007 ST ZIPCD
xxx-xx-xxxx JANE C DOE 123 4TH STREET ANYTOWN USA
12/10/1985 09/01/2007 ST ZIPCD
xxx-xx-xxxx JOHN C SMITH 125 4th STREET ANYTOWN USA
04/04/1971 09/01/2007 ST ZIPCD
xxx-xx-xxxx JANE D DOE 123 4TH STREET ANYTOWN USA
12/10/1985 09/01/2007 ST ZIPCD
xxx-xx-xxxx JOHN D SMITH 125 4th STREET ANYTOWN USA
04/04/1971 09/01/2007 ST ZIPCD