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SPA Process User’s Guide – Chapter 6 – Deleting Property and Funds

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Disposing a Partial Quantity on a “Group Basis” Property Record

Property recorded on a group basis (see Chapter 2 for information on group basis) may have disposed items from different time periods. To ensure the quantity and value of the group is accurately reflected in SPA the following procedures should be followed:


  1. Access the Update Property (PAPUPD) screen on the Main Menu.
  2. Tab to the QUANTITY field and change the quantity to reflect the number of items still in the agency’s possession.
  3. Press Enter. The message Record Updated appears.
  4. Access the Update Fund Value (PAUVAL) screen on the Main Menu.
  5. Decrease the value by the total unit cost of the item(s) disposed.

    Example: The original group basis record on SPA was for ten desks at $1,000 each, making the total acquisition cost equal to $10,000. Five desks were surplused, requiring the quantity to be changed to five and the fund value to be decreased by $5,000.

  6. Access the Add Property (PAPADD) screen on the Main Menu and set up a ZZ record for the five desk to be sold.
  7. Access the Advertise Surplus (PADGSC) screen to continue the surplus process.