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SPA Process User’s Guide – Chapter 6 – Deleting Property and Funds

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Disposal Methods 08 and 09 (Surplus Property Acquired by Political Subdivision or Assistance Organization)

These disposal methods are used to delete surplus property acquired by a political subdivision or an assistance organization.

Note: Exempt agencies should also use disposal methods 08 and 09 to indicate which type of organization acquired their property.

Procedure

  1. Confirm that payment (if any) has been received.
  2. Access the Disposal of Property (PADLET) screen on the Main Menu.
  3. Enter the property and component number in the corresponding fields.
  4. Press Enter. Disposal method should be 05.
  5. Enter 08 for an acquisition by a political subdivision or 09 for an acquisition by an assistance organization in the DISPOSAL METHOD field.
  6. Press Enter. The message Enter Disposal Date appears.
  7. Enter the disposal date.
  8. Press Enter. The message Proceeds From Sale/Value Required appears.
  9. Enter the proceeds in the PROCEEDS FROM SALE field. The Proceeds From Sale value is the amount, if any, for which the property was sold.
  10. Press Enter. The message Press F4 To Continue Or F5 To Cancel appears.
  11. Press F4. The Update Surplus Information (PADUPD) screen appears.
  12. Update the SURP COMMENT field. (This field is optional.)
    Note: For DM08, use the first part of this field to enter the name of the political subdivision, using the following format:
    • Taylor, City of
    • Williamson County
    • Taylor I.S.D. – T. H. Johnson School
    • Taylor V.F.D.
    Note: For DM09, use the first part of this field to enter the name of the assistance organization, using the following format:
    • Williamson County Literacy Council
    • Taylor Food Bank, Taylor
    A TFC Certificate of Acquisition form must be completed by both the agency and the political subdivision/ assistance organization before the property is released. View the Certificate of Acquisition form.
  13. Press Enter. The message Record Deleted; Press Enter To Return To PADLET appears.