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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Reporting Requirements for Annual Financial Reports of State Agencies and Universities

USAS

Ordering USAS Financial Reports
DAFR8680 Detail Account Activity by Fund

For agencies using T-codes that do not allow the AGL or for agencies that failed to record the AGL on pass-through transactions, corrections must be made to ensure the proper AGL information is recorded. Request the DAFR8680 report monthly in order to give the agency the document level detail for its pass-through transactions. The items with blank AGLs appear at the top of the report. These are the items that appear on the DAFR8910 report with an NP in the pass-through section. For more information, see Federal Pass-Throughs and State Pass-Throughs.

Note: Request this report at the D23 agency GL account (level 4) in order to reflect the AGL information.

An agency may have to make multiple requests to receive information on all of the pass-through COBJ/GL account combinations. The DAFR8680 report only displays one month’s activity at a time; thus, if an agency has not run these reports on a monthly basis and wants to catch up, the agency must set up a separate request for each month missed. The report request profile (as seen below) is limited to fund 0001, COBJ 7971 and GL account 5500.

    
TEXAS  S091       UNIFORM STATEWIDE ACCOUNTING SYSTEM        MM/DD/YY  12:04 PM 
 LINK TO:                REPORT REQUEST PROFILE                            PROD 
                                                                                
 ACTION: A(A=ADD,  C=CHANGE,  D=DELETE,  N=NEXT,  R=RECALL)                     
                                                                                
      AGENCY: XXX     REQUESTOR: JDOE  REPORT ID: DAFR8680      REQUEST NO:  01 
   APPN YEAR:            PERIOD: 01               FY: CY       FREQUENCY:MONTHLY
                                                                                
 LEVEL -  ORG:   PROGRAM:0  OBJECT:3   FUND: 4 NACUBO FUND:   GL ACCT: 4       
         GRANT:   PROJECT:                                                      
 AGENCY GROUP:           CONFIDENTIAL INFO: N ( P,T,B,N )                       
 SPECIAL SELECTS -                                                              
       AGENCY: XXX                           ORG CODE:                          
 PROGRAM CODE:                            NACUBO FUND:                          
  APPROP FUND: 0001                              FUND:  0001                    
  COMP OBJECT: 7971                        AGY OBJECT:                          
      GL ACCT: 5500                       AGY GL ACCT:                          
        GRANT:                                PROJECT:                          
   SPEC SEL 1:                             SPEC SEL 2:                          
 LST RUN DATE: 19950808 LINES:  0000000                 STATUS CODE: A          
 EFF START DATE: 06131997   EFF END DATE:            LAST PROC DATE: 07241997   
 Z06 RECORD SUCCESSFULLY RECALLED                                               
 PLEASE ENTER FUNCTION                                                          
 F1-HELP     F3-END     F4-INTERRUPT     F6-PROCESS	                            

    
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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