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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Reporting Requirements for Annual Financial Reports of State Agencies and Universities

USAS

USAS Entries
T-Code and COBJ Information

T-code information is available using the Transaction Code Decision Profile (28A), Trans Code Options Profile (28B) and Trans Code Description Profile (28C) screens as shown below.

If there is a generated T-code associated with a T-code, the generated T-code appears in the GEN TC field on the 28A screen.

The General Ledger (GL) accounts affected by a transaction are also displayed on the 28A screen. If the DR-1 (debit) or CR-1 (credit) field is blank, then the manual entry of a GL account on a transaction using that T-code is required. Refer to T-code 644 for an example of a blank GL ACCOUNT field. The 28B screen displays the GL accounts that can be used with a T-code.

T-code descriptions can be found on the 28C screen. GL account descriptions can be obtained by using the Comptroller General Ledger Account Profile (D31) screen or by referring to Appendix A and Appendix B.

 TEXAS  S28A           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY 10:00 AM 
 LINK TO:               TRANSACTION CODE DECISION PROFILE                       
 ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                        
 TRAN CODE: 420 TITLE: RECORD ACCOUNTS PAYABLE                                  
 GENERAL LEDGER   DR-1: 5501 CR-1: 1010 DR-2:      CR-2:            
          POSTING   DR-3:      CR-3:      DR-4:      CR-4:              
 TRANS     DOCD   DUDT N SVDT N CDOC I RDOC   MODI N AGCY R  IDX    PCA R COBJ R
  EDIT     AOBJ   RVRS    PDT N   CI N 1099 N WARR N INVC   VNUM   VNAM   VADD  
  INDS:   DMETH N APN# R FUND R  GLA N  AGL N GRNT   SUBG   PROJ   MULT    DI# N
 POST SEQ: 1 REG NO: 5 WW IND: 0 D/I: D WAR CANCL TC:     PYTC:     FUTMY: N    
 GEN TC: 421  GEN ACCR TC:      FACTS TC:     INTERFACE IND:       B            
 PAY LIQ TC:              BALTC:          AFRTC:                                
            A/S  BT  MATCH GLA DOC     A/S  BT  MATCH GLA DOC                   
         DF:                                                                    
 FILE    AP: +   17                                                             
 POSTING AB: +   17                                                             
 INDS:   CC:                                                                    
         GP: +   17                                                             
         PJ: +   17                                                             
     AGY GL:                                             STATUS CODE: A         
  EFF START DATE: 09011994   EFF END DATE:            LAST PROC DATE: 09031996  
 Z06 RECORD SUCCESSFULLY RECALLED                                               
                                                                                
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS F10-28B PROFILE F11-28C DESC

The 28B screen displays valid comptroller object groups associated with the T-code. Use the 79 screen to obtain the valid COBJs within an object group.

TEXAS  S28B           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY 10:41 AM 
LINK TO:                TRANS CODE DESCRIPTION PROFILE                         
ACTION: R  (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
 TRANS CODE: 420   (MUST BE IN 28A TRANSACTION CODE DECISION PROFILE)          
ENTER APPROPRIATED FUNDS SEPARATED WITH EITHER A “-” OR “,”                    
                                                                               
                                                                               
ENTER FUND TYPES SEPARATED WITH EITHER “-” OR “,”                              
                                                                               
        COLUMNS  1234567890 1234567890 1234567890 1234567890 1234567890        
USER    01 - 50: Y YYYYYY Y Y            YYYYY                                 
CLASSES 51 - 99:                   Y    Y  Y   Y                               
OBJECT  01 - 50:   Y Y Y  Y   Y   Y           Y           YY Y                 
GROUPS  51 - 99:                                                              
ENTER COMPTROLLER GL ACCOUNTS SEPARATED WITH EITHER “-” OR “,” .          
                                                                               
                                                                               
VALID DOC TYPES   1: U  2:    3:    4:    5:    6:    7:    8:    9:    10:    
VALID BATCH TYPES 1: 5  2: 4  3:    4:    5:    6:    7:    8:    9:    10:    
     (“%” IN FIRST FIELD MEANS ALL TYPES)               STATUS CODE: A         
 EFF START DATE: 09011994   EFF END DATE:            LAST PROC DATE: 10161996  
Z06 RECORD SUCCESSFULLY RECALLED                                               
PLEASE ENTER FUNCTION                                                          
F1-HELP F3-END F4-INTERRUPT F6-PROCESS F9-28A F11-28C

Note: If the OBJECT GROUP 10 field contains a value of Y, T-code 420 can be used with any of the object codes in object group 10.

The 28B screen also provides Valid Doc Types and Valid Batch Types.

The T-Code descriptions are on the 28C screen.

TEXAS  S28C           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY 10:46 AM 
LINK TO:                TRANS CODE DESCRIPTION PROFILE                         
ACTION: R  (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
 TRANS CODE: 420   (MUST BE IN 28A TRANSACTION CODE DECISION PROFILE)          
DESCRIPTION: TO RECORD ACCOUNTS PAYABLE FOR ITEMS WHICH WERE                   
            NOT ENCUMBERED. THIS ENTRY IS MADE MONTHLY OR                    
            YEARLY FOR REPORTING PURPOSES ONLY. IT WILL BE                   
             REVERSED AT THE BEGINNING OF THE NEXT ACCOUNTING                  
        PERIOD BY USAS.                                              
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                        STATUS CODE:           
 EFF START DATE: 09011994   EFF END DATE:            LAST PROC DATE: 09031996  
Z06 RECORD SUCCESSFULLY RECALLED                                               
PLEASE ENTER FUNCTION                                                          
F1-HELP F3-END F4-INTERRUPT F6-PROCESS F9-28A F10-28B                          

To identify the COBJs included in a particular comptroller object group:

  1. Press HOME.
    The system places your cursor in the LINK TO field.
  2. Enter 79.
  3. Press F4 (the interrupt key).
    The system automatically navigates to the Comptroller Object Selection (79) screen.
  4. Enter a value in the APPN YR and OBJ GROUP fields.
  5. Press ENTER to process.
    A group of COBJs for the entered OBJ GROUP field appears.

The example shown below is for OBJ GROUP 10:

TEXAS  S079           UNIFORM STATEWIDE ACCOUNTING SYSTEM    04/09/15 08:06 AM 
                         COMPTROLLER OBJECT SELECTION                     PROD 
STARTING - APPN YR:  XX  COMP OBJ:        OBJ GROUP: 10                        
 S   AY   COBJ                   TITLE                         GROUP           
     XX   7052   UNEMPLOYMENT COMP BENEFIT-SP FUND REIMB        10             
     XX   7062   WORKERS COMP - INDEMNITY PAYMENTS              10             
     XX   7071   STATE EMPLOYEE RELOCATION                      10             
     XX   7080   RETIRE-SERV CR FOR ACCUM SICK LEAVE            10             
     XX   7092   RANGER PENSIONS                                10             
     XX   7101   TRAV IN-STATE-PUB TRANS FARES                  10             
     XX   7102   TRAV IN-STATE MILEAGE                          10             
     XX   7104   TRAV IN-STATE-ACT EXP-OVERNIGHT TRAVEL         10             
     XX   7105   TRAV IN-STATE-INCIDENTAL EXPEN                 10             
     XX   7106   TRAVEL-IN-STATE MEALS/LODGING                  10             
     XX   7111   TRAV OUT-OF-ST-PUB TRANS FARES                 10             
     XX   7112   TRAV OUT-OF-ST-MILEAGE                         10             

Access the Appropriation Number Profile (20) screen to determine which COBJs are allowed for a certain appropriation. Appropriation 13001 only allows two expenditure object codes (7000 is used to establish budget and 7612 is used to record expenditures) as shown below:


TEXAS  S020           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY 
 LINK TO:                 APPROPRIATION NUMBER PROFILE                     PROD 
                                                                                
 ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                        
 AGY: XXX APPN YEAR: CY  APPN NO: 13001 VOTER REGISTRATION                      
                                                                                
 APPROP -  TYPE: 1    GROUP: 99    LEG SESS: 79  SESS CALL #:   ACT BL #: SB 1  
 BL LN #:      RIDER #:      PROG CODE:      COMP SRC/GRP:       REL APPN: 13001
                                                                                
 I/E (I=INCLUDE, E=EXCLUDE)                                                     
 ENTER UP TO 10 FUNDS/COMP OBJS SEPARATED WITH EITHER “-” OR “,”.               
 APPD FUND I 0001 ,                                                             
   REV OBJ E 3000 - 3999 ,                                                      
   EXP OBJ I 7000 , 7612 ,                                                      
                                                                                
 APPN INDS- UB: 1  CTL TYP- CASH: 1 ACCR: 2 ENC: 0   BUDG TYPE: A REV EXC COL: N
 DEP INT IND: N    APPN LEVEL-     ORGANIZATION: 0        PROG: 0               
 ALLOT INDS-   SEL: N CTL TYP: 0    QTR: 3 PERC: 33  PROG/OBJ BUD OBJ LEV IND: 0
 AGY BDG INDS-       CTL TYPE: 0        OBJ LVL: 0   ALLOT SEL: N   ALLOT CTL:  
                                                         STATUS CODE: A         
  EFF START DATE: 09012006   EFF END DATE: 08312009   LAST PROC DATE: 06262006  

To identify the comptroller object group for a COBJ:

  1. Press HOME.
    The system places your cursor in the LINK TO field.
  2. Enter D10.
  3. Press F4 (the interrupt key).
    The system automatically navigates to the Comptroller Object Profile (D10) screen.
  4. Enter a value in the APPN YR field.
  5. Enter 7612 in the COMPTROLLER OBJECT field.
  6. Press ENTER to process.
    The profile for the entered COMPTROLLER OBJECT field appears. The OBJ GROUP for COBJ 7612 is OBJ GROUP 10.
TEXAS  SD10           UNIFORM STATEWIDE ACCOUNTING SYSTEM    04/08/15 03:27 PM 
 LINK TO:                  COMPTROLLER OBJECT PROFILE                      PROD 
ACTION: R  (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
         APPROPRIATION YEAR: 15                                                 
         COMPTROLLER OBJECT: 7612                                               
                      TITLE: PAYMENTS/GRANTS TO COUNTIES                        
                     (RELATED RECORD MUST EXIST IN REFERENCED PROFILE)          
    GOVT GAAP SOURCE/OBJECT: 0320 (D08)                    LBB OBJECT: 4000 (D01)
    PROP GAAP SOURCE/OBJECT: 1290 (D08)     COMPTROLLER SOURCE/GROUP: 0047 (D09)
     CNA GAAP SOURCE/OBJECT: 2612 (D08)         NACUBO SOURCE/OBJECT: 99   (D34)
    GWFS GAAP SOURCE/OBJECT: 3470 (D08)             CONVERTED OBJECT:      (D80)
    1099 IND: N   OBJECT TYPE: E   GOODS/SERV: N    INT OBJ:                    
 RECEIPT CATEGORY: 00    RECEIPT TYPE: 00   OBJECT GROUP: 10   TRANSFER TYPE:  N
 REV/EXP CATEGORY: 06   PROG CATEGORY: 00   CASH BASIS SRCE/FUNC: 00  C/I IND: N
 PROP GAAP CATEGORY: 07 (SYSTEM GENERATED) NACUBO CAT: 99 (SYSTEM GENERATED)    
 GOVT GAAP CATEGORY: 04 (SYSTEM GENERATED)                                      
  CNA GAAP CATEGORY: 50 (SYSTEM GENERATED)                                      
 GWFS GAAP CATEGORY: 66 (SYSTEM GENERATED)               STATUS CODE: A         
  EFF START DATE: 09012014   EFF END DATE:            LAST PROC DATE: 06232014  
 Z06 RECORD SUCCESSFULLY RECALLED                                               
 PLEASE ENTER FUNCTION                                                          
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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