Reporting Requirements for Annual Financial Reports of State Agencies and Universities
USAS
USAS Entries
Local Fund Expenditures
Enter local fund (funds held outside the state treasury) expenditures/expenses in USAS using the following T-code. Use the proper COBJ and a D23 fund that infers appropriated fund 9999 — this includes institutional funds at higher education institutions. An additional transaction may be necessary to clear system clearing (GL 9999).
| Seq No | Batch Type | Doc Type | Eff Date | Fin Agy | TC | AY | PCA | COBJ | Amount | R | Appn No * | Fund | Input GL |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| To Record Expenditures Paid Out of Local Funds | |||||||||||||
| (1) | 5 or 4 | U | 0832CY | XXX | 642 | XX | 99999 | 7XXX | $ XX.XX | XXXX | N/A | ||
| * T-code 642 does not require an appropriation number. Record expenditures/expenses with a T-code other than 642 by using appropriation number 99999. | |||||||||||||
Accounting effect of above entry:
| Debit | Credit | ||
|---|---|---|---|
| (1) | To Record Expenditures Paid Out of Local Funds | ||
| 5600 GAAP Expenditure Offset | $ XX.XX | ||
| 9999 System Clearing | $ XX.XX |