Reporting Requirements for Annual Financial Reports of State Agencies and Universities
Notes & Samples
NOTE 2 – Capital Assets
Sample (Illustrative, may not tie to exhibits)
The Summary of Changes in Capital Assets and Intangible Right to Use (RTU) are each submitted through CANSS, which generates the tables for Note 2, as presented below.
This applies to all:
- Business-type Activities
- Fiduciary Activities
- Government Activities
- Component Units
Or click on the headings below to open a topic individually.
Capital Assets — Governmental Activities* [+]
Revenue received from the sale of surplus property has been transferred to unappropriated general revenue in accordance with HB7, Section 20.
Note 2 – Sample Table for Capital Assets *
| PRIMARY GOVERNMENT | ||||||||
|---|---|---|---|---|---|---|---|---|
| Balance 09/01/PY |
Adjustments | Reclassifications | Additions | Deletions | Balance 08/31/CY |
|||
| Completed CIP |
Inc-Int’agy Trans |
Dec-Int’agy Trans |
||||||
| Non-Depreciable or Non-Amortizable Assets: | ||||||||
| Land and Land Improvements | 202,109.46 | (50,105.00) | 10,021.50 | 100,000.00 | 262,025.96 | |||
| Infrastructure | 0.00 | |||||||
| Construction in Progress | 0.00 | |||||||
| Other Capital Assets | 654,863.85 | 654,863.85 | ||||||
| Land use Rights – Permanent | 50,105.00 | 50,105.00 | ||||||
| Total Non-Depreciable and Non-Amortizable Assets |
||||||||
| 856,973.31 | 0.00 | 0.00 | 10,021.50 | 0.00 | 100,000.00 | 0.00 | 966,994.81 | |
| Depreciable Assets: | ||||||||
| Buildings and Building Improvements | 5,015,123.23 | 5,015,123.23 | ||||||
| Infrastructure | 0.00 | |||||||
| Facilities & Other Improvements | 2,650,086.66 | 98,686.86 | 2,748,773.52 | |||||
| Furniture and Equipment | 125,153.78 | 15,555.35 | 10,025.12 | (2,503.30) | 148,230.95 | |||
| Vehicle, Boats & Aircraft | 86,506.96 | 22,532.27 | 109,039.23 | |||||
| Other Capital Assets | 560,087.01 | 13,511.33 | 573,598.34 | |||||
| Total Depreciable Assets at Historical Cost | 8,436,957.64 | 0.00 | 0.00 | 15,555.35 | 0.00 | 144,755.58 | (2,503.30) | 8,594,765.27 |
| Less Accumulated Depreciation for: | ||||||||
| Buildings and Improvements | (3,052,483.42) | (200,350.62) | (3,252,834.04) | |||||
| Infrastructure | 0.00 | |||||||
| Facilities & Other Improvements | (1,135,123.55) | (104,653.27) | (1,239,776.82) | |||||
| Furniture and Equipment | (56,681.86) | (10,512.66) | (2,513.76) | (69,708.28) | ||||
| Vehicles, Boats & Aircraft | (35,260.95) | (3,563.23) | (38,824.18) | |||||
| Other Capital Assets | (300,513.05) | (26,535.16) | (327,048.21) | |||||
| Total Accumulated Depreciation | (4,580,062.83) | 0.00 | 0.00 | (10,512.66) | 0.00 | (337,616.04) | 0.00 | (4,928,191.53) |
| Depreciable Assets, Net | 3,856,894.81 | 0.00 | 0.00 | 5,042.69 | 0.00 | (192,860.46) | (2,503.30) | 3,666,573.74 |
| Amortizable Assets – Intangible: | ||||||||
| Land use Rights – Term | 0.00 | |||||||
| Computer Software - Intangible | 3,653,232.55 | 516,000.00 | 4,169,232.55 | |||||
| Other Intangible Capital Assets – Term | 0.00 | |||||||
| Total Intangible Assets at Historical Cost | 3,653,232.55 | 0.00 | 0.00 | 0.00 | 0.00 | 516,000.00 | 0.00 | 4,169,232.55 |
| Less Accumulated Amortization for: | ||||||||
| Land use Rights – Term | 0.00 | |||||||
| Computer Software – Intangible | (2,653,533.45) | (400,256.93) | (3,053,790.38) | |||||
| Other Intangible Capital Assets – Term | 0.00 | |||||||
| Total Accumulated Amortization | (2,653,533.45) | 0.00 | 0.00 | 0.00 | 0.00 | (400,256.93) | 0.00 | (3,053,790.38) |
| Amortizable Assets – Net | 999,699.10 | 0.00 | 0.00 | 0.00 | 0.00 | 115,743.07 | 0.00 | 1,115,442.17 |
| Governmental Activities Capital Assets, Net | 5,713,567.22 | 0.00 | 0.00 | 15,064.19 | 0.00 | 22,882.61 | (2,503.30) | 5,749,010.72 |
Important: Enter all amounts as dollars and cents.
* These amounts do not tie to the sample exhibits. They are listed here to illustrate how capital assets should be presented.
Note: Fiduciary funds are not required to submit this note for the ACFR preparation. However, agencies with these funds may want to report the balances in this note.
Intangible Right to Use Assets — Governmental Activities [+]
In accordance with the implementation of GASB 87, leased assets are presented separately in Note 2.
Note 2 – Sample Table for Intangible RTU Assets *
| PRIMARY GOVERNMENT | |||||
|---|---|---|---|---|---|
| Balance 09/01/PY |
Adjustments | Additions | Deletions | Balance 08/31/CY |
|
| Intangible Right to Use (RTU) Assets - Amortizable: | |||||
| Building and Building Improvements | 0.00 | 4,230,900.00 | 0.00 | 0.00 | 4,230,900.00 |
| Facilities & Other Improvements | 0.00 | ||||
| Land & Land Improvements | 0.00 | ||||
| Infrastructure | 1,850,250.00 | 1,070,875.00 | (15,980.00) | 2,905,145.00 | |
| Equipment | 749,321.00 | (3,975.00) | 41,672.00 | 0.00 | 787,018.00 |
| Vehicles | 0.00 | ||||
| Subscription Assets | 0.00 | ||||
| Total Amortizable RTU Assets | |||||
| 2,599,571.00 | 4,226,925.00 | 1,112,547.00 | (15,980.00) | 7,923,063.00 | |
| Less Accumulated Amortization for: | |||||
| Building and Building Improvements | 0.00 | (145,967.38) | 0.00 | 0.00 | (145,967.68) |
| Facilities & Other Improvements | 0.00 | ||||
| Land & Land Improvements | 0.00 | ||||
| Infrastructure | (98,753.21) | 0.00 | (98,753.22) | 5,268.67 | (192,237.75) |
| Equipment | (187,330.25) | 0.00 | (187,330.25) | 0.00 | (374,660.50) |
| Vehicles | 0.00 | ||||
| Subscription Assets | 0.00 | ||||
| Total Accumulated Amortization RTU Assets | |||||
| (286,083.46) | (145,967.38) | (286,083.46) | 5,268.67 | (712,865.63) | |
| Governmental Activities, RTU Assets, Net | 2,313,487.54 | 4,080,957.62 | 826,463.54 | (10,711.33) | 7,210,197.37 |
Important: Enter all amounts as dollars and cents.
* These amounts do not tie to the sample exhibits. They are listed here to illustrate how capital assets should be presented.
Note: Fiduciary funds are not required to submit this note for the ACFR preparation. However, agencies with these funds may want to report the balances in this note.