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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Interfund Activity

ITV Monitoring
Verify ITVs Paid Successfully

When the ITVs pass all edits and completely processed successfully, USAS generates the ITV transfer/payment to the receiving agency and the transactions go to history. Because the transactions use batch agency 005, they do not appear on either agency’s DAFR2261 — Daily History Detail Report.

The payments for pass-throughs to funds held outside the state’s treasury and interagency payments/refunds can be verified on DAFR3741 — Payment Register By Agency, Doc Type and Doc Number.

Note: ITVs for pass-throughs within the state’s treasury do not go through the payment-processing part of cycle. Therefore, the G docs do not appear on DAFR3741. However, the system-generated ITVs are included on both agencies’ daily History Extract (HX) files.

DAFR3741 — Payment Register By Agency, Doc Type and Doc Number

DAFR3741 lists the ITV payments and is distributed to the disbursing agency.

DAFR3741

DAFR3741 123 USAS 01                                     DISBURSING AGENCY                      *****************AGCY NUMBER    123 
                                           PAYMENT REGISTER BY AGENCY, DOC TYPE AND DOC NO                       AGCY PAGE         1
MM/DD/YY (HH.SS) CYCLE 7338  ************************************************************************************RUN PAGE        001
                                                                                                                                    
DOCUMENT TYPE T   INTERAGENCY TRANSFER VOUCHER                                                                                      
************************************************************************************************************************************
 DOC NO   APFD FY AY FUND APPN  PAYEE NO   /MC  PAYEE NAME              PDT/C INVOICE NO     PMT/DD NO ISSUE DT      PMT AMOUNT     
************************************************************************************************************************************
 T1000123 0001 21 21 0001 13001 31111111112 000 SELLING AGENCY          T   N 111-11-1111    GT325001  MM/DD/YY            100.00   
                                                                                                                                    
*DOCUMENT    T1000123                                                                                                      100.00   
                                                                                                                                    
 T2000224 0001 21 21 0001 13001 31111111112 000 SELLING AGENCY          T   N 222-22-2222    GT325001  MM/DD/YY            200.00   
                                                                                                                                    
 *DOCUMENT    T2000224                                                                                                     200.00   
                                                                                                                                    
 T3000335 0001 21 21 0001 13001 31111111112 000 SELLING AGENCY          DC  N 333-33-3333     5XXXXX6  MM/DD/YY            550.00   
                                                                                                                                    
*DOCUMENT    T3000335                                                                                                      550.00   
                                                                                                                                    
 *APPN NO     13001 APPN TITLE                                                                                             850.00   
                                                                                                                                    
*DOC TYPE    T     INTERAGENCY TRANSFER VOUCHER                                                                            850.00