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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Capital Assets

Capital Asset Donations
Recording Capital Asset Donations

Once the donated capital asset is received and the eligibility requirements are met (as per GASB 33, paragraph 20), use the following T-codes to record the asset and revenue. The GL account used corresponds with the type of asset donated. Select a COBJ from the table below.

Business-Type Activities (FT05) and
Component Units (FT15)

Seq No Batch Type Doc Type Eff Date Fin Agy TC AY PCA COBJ Amount R Fund Input GL
To Record Donated Asset
(1) 5 U 0832CY XXX 644 CY 99999 XXXX $ XX.XX   XXXX XXXX
To Record Revenue
(2) 5 U 0832CY XXX 631 CY 99999 XXXX $ XX.XX   XXXX 9999

Accounting effect of above entries:

Debit Credit
(1) To Record Donated Asset    
  XXXX General Ledger Account for Asset Donated $ XX.XX  
  9999 System Clearing   $ XX.XX
(2) To Record Revenue    
  9999 System Clearing $ XX.XX  
  5100 GAAP Revenue Offset   $ XX.XX

Governmental Activities – Basis Conversion (FT11)

Seq No Batch Type Doc Type Eff Date Fin Agy TC AY PCA COBJ Amount R Fund Input GL
To Record Donated Asset
(1) 5 U 0832CY XXX 516 CY 99999 XXXX $ XX.XX R XXXX XXXX

Accounting effect of above entries:

Debit Credit
(1) To Record Donated Asset    
  XXXX General Ledger Account for Asset Donated $ XX.XX  
  6135 BC Other Financing Sources   $ XX.XX

Contributions – Cash and Capital Assets

COBJ COBJ Title Purpose GWFS GSO GWFS GSO title Govt GSO Govt GSO Title Prop GSO Prop GSO Title CNP GSO CNP GSO title
3833 Cash Rcpt – Cap Cont – Cap G&C – Other Grt Rev To record cash deposits and make accrual adjustments for funds restricted to capital uses in a specific program. 3290 Cap G&C – Other Capital Grant Revenue (Program Revenue) 0080 Other Revenue 1310 Capital Contributions 2900 Back Out Not Applicable
3881 Cash Rcpt – Cap Cont-GR Cap Contribution To record cash deposits and make accrual adjustments for funds that are not restricted to a specific program. 3930 GR Capital Contributions/(Distributions) 0080 Other Revenue 1310 Capital Contributions 2305 Net Incr/Decr in Participant Investments
3892 Cap Asset – Cap Cont – Cap G&C Gft & Donation To record the donation of a capital asset that is restricted for use in a specific program. 3240 Cap G&C – Gifts & Donations (Program Revenue) 0900 Back Out Not Applicable 1310 Capital Contributions 2900 Back Out Not Applicable
3894 Cap Asset – Cap Cont/GR Capital Contributions To record the donation of a capital asset that is not restricted for use in a specific program. 3930 GR Capital Contributions/(Distributions) 0900 Back Out Not Applicable 1310 Capital Contributions 2900 Back Out Not Applicable