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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Reason Codes Quick Reference for State Agencies FY 2012–2013

Last Updated: Aug. 4, 2011

Refer to the Fiscal Policies and Procedures “Reason Code Definitions and Restrictions for State Agencies” for detailed information. Detailed descriptions and definitions of the reason codes listed here are available at Reason Code Resources and Classification Salary Schedules. Agencies use this information to determine the proper method to report salary administration actions. Please refer to it when reporting information to the Standardized Payroll/Personnel Reporting System (SPRS) or entering data in the Uniform Statewide Payroll/Personnel System (USPS). If you have questions, contact the Statewide Human Resource and Payroll Assistance (SHRPA) help desk at (512) 463-4008 or your SHRPA representative.

Fiscal Year-End Codes

001 Legislative increase or decrease for line-item exempt employees.
FXX Fiscal year conversion record.

Legislative Reallocation Codes – Effective Date must be September 1

002 Reallocation to a higher or lower minimum salary group. No change unless below minimum or above the maximum of the new group.
003 Reallocation to a higher minimum salary group with an increase of not more than 6.8 percent on Schedule A or B.

September Reclassification Codes – Effective Date must be September 1

Note: The following reason codes are not to be used during FY2012–2013

008 Reclassification to a classified position from a line-item exempt/unclassified position through legislative action.
009 Reclassification to a line-item exempt/unclassified position from a classified position.

Employee Acquisition Codes

010 Newly hired or rehired after a break in state service.
012 Interagency transfer in.
LEG Interagency transfer in – legislatively mandated transfer.

Intra-Agency Multiple Employment Codes

032 Intra-agency multiple employment start – for classified and line-item exempt or unclassified employees.
033 Intra-agency multiple employment stop – for classified and line-item exempt or unclassified employees.

SSN Change Code

037 SSN change – for classified and line-item exempt or unclassified employees.

Employee Information Change Codes

038 Update employee descriptive data. No change in salary rate.
041 Move to a temporary assignment. Classified employee may move to a salary group with the same or higher minimum salary, with or without a salary increase. Line-item exempt must remain line-item exempt and unclassified must remain unclassified.
042 Return from a temporary assignment to former classification and salary rate.
043 Leave without pay (LWOP) status change for all employee types.
050 Hourly position moving to a salaried position or vice versa. No change in salary rate.

Employee Termination Codes for State and Legislative Agencies

057 Resignation in lieu of involuntary separation.
060 Voluntary separation from agency.
063 Termination at will.
064 Reduction in force.
065 Transfer to a different state agency or institution of higher education with no break in service.
067 Dismissal for cause.
068 Retirement.
069 Death.

Other Codes

070 HRIS entitlement maintenance for all employee types.
099 Conversion to HRIS, SPRS, or USPS for all agency and employee types.

Salary Action Codes

020 Promotion of classified employee to a higher minimum salary group with an increase of at least $30 on Schedule A or at least 3.4 percent on Schedule B.
021 Demotion of classified employee to a lower minimum salary group with a decrease of at least $30 on Schedule A or at least 3.4 percent on Schedule B.
023 Change of classified employee to a lower minimum salary group, in lieu of reduction in force. Salary may decrease or remain the same within the range.
A23 Change of classified employee to a lower minimum salary group, for which the employee has applied and been selected. Salary may increase, decrease or remain the same within the range.
025 Merit increase for classified employees on salary schedules A and B only. A minimum increase of at least $30 on Schedule A, no maximum increase on Schedule A or B. Salary may not exceed the maximum in the range.
027 Salary rate reduction for disciplinary reasons for classified employee.
028 Salary rate restored when employee’s performance improves.
029 Salary, classification code, or work hour change for line-item exempt/unclassified position.
030 Status change for an employee moving from a line-item exempt/unclassified position to a classified position. No change in salary unless above the maximum on Schedule A or B.
031 Status change for employee moving from a classified position to a line-item exempt/unclassified position.
034 Salary adjustment upward for certain classified employees. Only applies to TDCJ, TJJD, and maximum security pay for DSHS and DADS (requires GAA authority).
035 One-time merit payment for classified employees.
036 Performance reward for classified employees of eligible agencies.
039 Emergency one-time merit for work performed during a natural disaster or other extraordinary circumstance.
040 Equity Adjustment for classified employees. Salary must increase within the same pay group and job classification.
046 Lateral move to a different job class in the same minimum salary group. Salary may increase up to 3.4 percent, decrease, or remain the same.
047 Governor’s not-to-exceed increase for line-item exempt employees.
048 Language interpreter services pay (requires GAA authority).
049 Step-level adjustment upward for Schedule C to record an increase in pay or a higher step for length of service.

Monthly Reclassification Codes

022 Reclassification to a higher minimum salary group. No change in salary unless below minimum.
024 Reclassification to a higher minimum salary group with an increase of not more than 6.8 percent on Schedule A or B.
026 Reclassification to a class in a group with the same minimum salary. No change in salary.
044 Reclassification to a lower minimum salary group. No change in salary unless above the maximum.

Classification Salary Schedule for Fiscal Year 2012–2013

Salary Schedule A

Pay Group Min Sal Max Sal
A3 Annual 16,850.00       24,433.00      
Monthly 1,404.16       2,036.08      
Hourly 8.10096 11.74663
A4 Annual 17,693.00       25,654.00      
Monthly 1,474.41       2,137.83      
Hourly 8.50625 12.33365
A5 Annual 18,577.00       26,937.00      
Monthly 1,548.08       2,244.75      
Hourly 8.93125 12.95048
A6 Annual 19,506.00       28,284.00      
Monthly 1,625.50       2,357.00      
Hourly 9.37788 13.59808
A7 Annual 20,481.00       29,698.00      
Monthly 1,706.75       2,474.83      
Hourly 9.84663 14.27788
A8 Annual 21,505.00       31,183.00      
Monthly 1,792.08       2,598.58      
Hourly 10.33894 14.99183
A9 Annual 22,581.00       32,742.00      
Monthly 1,881.75       2,728.50      
Monthly 10.85625 15.74135
A10 Annual 23,710.00       34,379.00      
Monthly 1,975.83       2,864.91      
Hourly 11.39904 16.52837
A11 Annual 25,132.00       38,955.00      
Monthly 2,094.33       3,246.25      
Hourly 12.08269 18.72837
A12 Annual 26,640.00       41,292.00      
Monthly 2,220.00       3,441.00      
Hourly 12.80769 19.85192
A13 Annual 28,239.00       43,770.00      
Monthly 2,353.25       3,647.50      
Hourly 13.57644 21.04327
A14 Annual 29,933.00       46,396.00      
Monthly 2,494.41       3,866.33      
Hourly 14.39087 22.30577
A15 Annual 31,729.00       49,180.00      
Monthly 2,644.08       4,098.33      
Hourly 15.25433 23.64423
A16 Annual 33,633.00       52,130.00      
Monthly 2,802.75       4,344.16      
Hourly 16.16971 25.06250
A17 Annual 35,651.00       55,258.00      
Monthly 2,970.91       4,604.83      
Hourly 17.13990 26.56635
A18 Annual 38,146.00       61,034.00      
Monthly 3,178.83       5,086.16      
Hourly 18.33942 29.34327
A19 Annual 40,816.00       65,306.00      
Monthly 3,401.33       5,442.16      
Hourly 19.62308 31.39712
A20 Annual 43,673.00       69,878.00      
Monthly 3,639.41       5,823.16      
Hourly 20.99663 33.59519

Salary Schedule B

Pay Group Min Sal Max Sal
B10 Annual 23,710.00       34,379.00      
Monthly 1,975.83       2,864.91      
Hourly 11.39904 16.52837
B11 Annual 25,132.00       38,955.00      
Monthly 2,094.33       3,246.25      
Hourly 12.08269 18.72837
B12 Annual 26,640.00       41,292.00      
Monthly 2,220.00       3,441.00      
Hourly 12.80769 19.85192
B13 Annual 28,239.00       43,770.00      
Monthly 2,353.25       3,647.50      
Hourly 13.57644 21.04327
B14 Annual 29,933.00       46,396.00      
Monthly 2,494.41       3,866.33      
Hourly 14.39087 22.30577
B15 Annual 31,729.00       49,180.00      
Monthly 2,644.08       4,098.33      
Hourly 15.25433 23.64423
B16 Annual 33,633.00       52,130.00      
Monthly 2,802.75       4,344.16      
Hourly 16.16971 25.06250
B17 Annual 35,651.00       55,258.00      
Monthly 2,970.91       4,604.83      
Hourly 17.13990 26.56635
B18 Annual 38,146.00       61,034.00      
Monthly 3,178.83       5,086.16      
Hourly 18.33942 29.34327
B19 Annual 40,816.00       65,306.00      
Monthly 3,401.33       5,442.16      
Hourly 19.62308 31.39712
B20 Annual 43,673.00       69,878.00      
Monthly 3,639.41       5,823.16      
Hourly 20.99663 33.59519
B21 Annual 46,731.00       74,769.00      
Monthly 3,894.25       6,230.75      
Hourly 22.46683 35.94663
B22 Annual 50,002.00       80,003.00      
Monthly 4,166.83       6,666.91      
Hourly 24.03942 38.46298
B23 Annual 53,502.00       85,603.00      
Monthly 4,458.50       7,133.58      
Hourly 25.72212 41.15529
B24 Annual 57,247.00       91,595.00      
Monthly 4,770.58       7,632.91      
Hourly 27.52260 44.03606
B25 Annual 61,254.00       98,007.00      
Monthly 5,104.50       8,167.25      
Hourly 29.44904 47.11875
B26 Annual 67,380.00       111,176.00      
Monthly 5,615.00       9,264.66      
Hourly 32.39423 53.45000
B27 Annual 74,118.00       122,294.00      
Monthly 6,176.50       10,191.16      
Hourly 35.63365 58.79519
B28 Annual 81,529.00       134,524.00      
Monthly 6,794.08       11,210.33      
Hourly 39.19663 64.67500
B29 Annual 89,682.00       147,976.00      
Monthly 7,473.50       12,331.33      
Hourly 43.11635 71.14231
B30 Annual 98,651.00       162,773.00      
Monthly 8,220.91       13,564.41      
Hourly 47.42837 78.25625
B31 Annual 108,516.00       179,051.00      
Monthly 9,043.00       14,920.91      
Hourly 52.17115 86.08221
B32 Annual 119,367.00       196,956.00      
Monthly 9,947.25       16,413.00      
Hourly 57.38798 94.69038
B33 Annual 131,304.00       216,652.00      
Monthly 10,942.00       18,054.33      
Hourly 63.12692 104.15962
B34 Annual 144,434.00       238,317.00      
Monthly 12,036.16       19,859.75      
Hourly 69.43942 114.57548
B35 Annual 158,878.00       262,148.00      
Monthly 13,239.83       21,845.66      
Hourly 76.38365 126.03269

Salary Schedule C

Pay Group Years of Service
< 4 ≥ 4 ≥ 8 ≥ 12 ≥ 16 ≥ 20
C1 Annual 35,787.00        
Monthly 2,982.25      
Hourly 17.20529
C2 Annual 39,097.00      
Monthly 3,258.08      
Hourly 18.79663
C3 Annual 47,221.00       50,988.00       54,860.00       57,504.00       60,307.00       61,793.00      
Monthly 3,935.08       4,249.00       4,571.66       4,792.00       5,025.58       5,149.41      
Hourly 22.70240 24.51346 26.37500 27.64615 28.99375 29.70817
C4 Annual   57,578.00       61,677.00       64,402.00       67,377.00       69,043.00      
Monthly 4,798.16       5,139.75       5,366.83       5,614.75       5,753.58      
Hourly 27.68173 29.65240 30.96250 32.39279 33.19375
C5 Annual 64,489.00       68,859.00       71,682.00       74,848.00       76,714.00      
Monthly 5,374.08       5,738.25       5,973.50       6,237.33       6,392.83      
Hourly 31.00433 33.10529 34.46250 35.98462 36.88173
C6 Annual 71,470.00       76,077.00       79,001.00       82,359.00       84,427.00      
Monthly 5,955.83       6,339.75       6,583.41       6,863.25       7,035.58      
Hourly 34.36058 36.57548 37.98125 39.59567 40.58990
C7 Annual 87,719.00       88,529.00       88,939.00       88,939.00       88,939.00      
Monthly 7,309.91       7,377.41       7,411.58       7,411.58       7,411.58      
Hourly 42.17260 42.56202 42.75913 42.75913 42.75913
C8 Annual 91,200.00       91,935.00       92,394.00       92,394.00       92,394.00      
Monthly 7,600.00       7,661.25       7,699.50       7,699.50       7,699.50      
Hourly 43.84615 44.19952 44.42019 44.42019 44.42019
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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