Equal Employment Opportunity Report – Hiring Practices for the Fiscal Year for State Agencies and Institutions

Overview

Applicable to

State agencies and institutions of higher education.

Policy

The Texas Workforce Commission (TWC) reports minority hiring practices and the composition of certain populations in state agencies and institutions in the Equal Employment Opportunity and Minority Hiring Practices Report, which is submitted to the Legislature, the Legislative Budget Board and the Governor’s Office of Budget, Planning and Policy. The report includes a new hire summary and an agency workforce summary. Both summaries show the number of African Americans, Hispanic Americans, Caucasian Americans, other Americans, male, female and total employees in each job category code. See the legend of codes sections for the Centralized Accounting and Payroll/Personnel System (CAPPS), the Human Resource Information System (HRIS), the Standardized Payroll/Personnel Reporting System (SPRS) and the Uniform Statewide Payroll/Personnel System (USPS).

To support TWC’s production of its report, the Comptroller’s office extracts data from HRIS, SPRS and USPS to produce the Equal Employment Opportunity (EEO) Report using report selection criteria provided by TWC.

CAPPS Agencies

CAPPS HR/Payroll Hub and Central agencies submit EEO data to SPRS to facilitate statewide reporting requirements. Corrections made in CAPPS are generated and sent to SPRS via an automated batch process when applicable. CAPPS Central agencies can refer to the CAPPS Central Agency Instructions section of this fiscal policy and procedure (FPP) for additional information.

Preliminary Report

Agencies and institutions receive a preliminary report to allow time to review the data and enter or submit changes before the final report is sent to TWC. Preliminary copies of the 2023 Equal Employment Opportunity Report will be sent to agencies and institutions via electronic file transfer (EFT).

Acknowledgment Form

After receiving the preliminary report, agencies and institutions must complete the electronic Preliminary Equal Employment Opportunity Report Acknowledgment form in this FPP and submit it to the Comptroller’s office. The form is available via this FPP from the date the preliminary report is available through the acknowledgment due date. The Comptroller’s office monitors these forms to ensure all agencies and institutions have received the preliminary report and have had the opportunity to make changes as needed. See Calendar for dates and times.

Note: Agencies must submit the Report Acknowledgment form to the Comptroller’s office by 5 p.m. Central time on the deadline listed in the calendar.

Final Report

Final copies of the 2023 Equal Employment Opportunity Report are sent to each agency and institution via EFT. The final report reflects all maintenance or corrections entered or submitted to HRIS, SPRS (includes CAPPS data) or USPS. The Comptroller’s office sends the final reports to the Civil Rights Division of TWC.

Instructions

Each instructions section of this FPP includes:

• Correction instructions
• Legend of codes
• Selection criteria (as defined by TWC)
• Supporting detail file format

Legal Citation

Texas Labor Code, Section 21.552.